CITY WIDE PROPANE FUEL & TANKS
| Location: | Michigan |
|---|---|
| Posted: | Apr 27, 2026 |
| Due: | May 12, 2026 |
| Agency: | City of Saginaw |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P2123-27 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
P2123-27
|
| Bid Title: |
CITY WIDE PROPANE FUEL & TANKS
|
| Category: | General Bids |
| Status: | Open |
|
Attachment Preview
DATE: APRIL 27, 2026
REQUEST FOR SEALED BID PROPOSAL
CITY OF SAGINAW- CITY HALL
PURCHASING OFFICE
1315 S. WASHINGTON AVENUE, ROOM #105
SAGINAW, MICHIGAN 48601
PHONE: (989) 759-1430
SEALED BID: P2123-27
TITLE: CITY-WIDE PROPANE FUEL & TANKS
DUE BY: MAY 12, 2026, AT 3:00 PM
The City of Saginaw is soliciting Sealed Bid Proposals for city-wide propane fuel and propane tanks with
specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on
the due date to be considered.
The city reserves the right to split said bid to our best benefit.
-------------------------------------------------------------------------------------------------------------------------------------------------------
The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for
download on the City of Saginaw’s web site, www.saginaw-mi.com, under ‘Commercial Bids’.
‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any
proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or
None’, the City reserves the right to split said bid to our best benefit.
‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.
If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution
and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may
include supporting documents. The City reserves the right to determine equivalent.
Page 1 of 9
1ST YEAR COST: 7/1/26 – 6/30/27 (FY27)
COST/GAL
TOTAL COST
1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT
GREEN POINT NATURE CENTER
$_________ $___________
2) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH A NEW TANK FOR FILLING
$___________
3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT
OAKWOOD CEMETERY
$_________ $___________
4) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUT YOUR COMPANY
BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT
FOREST LAWN CEMETERY
$_________ $___________
6) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
7) 500 GAL.
PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
APPROXIMATELY 2 TIMES PER YEAR BETWEEN
OCTOBER 2026 THROUGH APRIL 2027 AT
FIRE TRAINING FACILITY
$_________ $___________
8) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
TOTAL 1ST YEAR COST
$___________
Page 2 of 9
2ND YEAR COST: 7/1/27 – 6/30/28 (FY28)
COST/GAL
TOTAL COST
1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT
GREEN POINT NATURE CENTER
$_________ $___________
2) 1 EA. COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH A NEW TANK FOR FILLING
$___________
3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT
OAKWOOD CEMETERY
$_________ $___________
4) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUT YOUR COMPANY
BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT
FOREST LAWN CEMETERY
$_________ $___________
6) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
7) 500 GAL.
PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
APPROXIMATELY 2 TIMES PER YEAR BETWEEN
OCTOBER 2027 THROUGH APRIL 2028 AT
FIRE TRAINING FACILITY
$_________ $___________
8) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
$___________
TOTAL 2ND YEAR COST
$___________
Page 3 of 9
3RD YEAR COST: 7/1/28 – 6/30/29 (FY29)
1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT
GREEN POINT NATURE CENTER
2) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH A NEW TANK FOR FILLING
3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUY YOUR COMPANY
BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT
OAKWOOD CEMETERY
4) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE
TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS
REMOTELY MONITORED BUT YOUR COMPANY
BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT
FOREST LAWN CEMETERY
6) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
7) 500 GAL.
PROPANE FUEL FOR 500 GALLON STORAGE
TANK TO BE REFILLED ON AN “AS NEEDED” BASIS
APPROXIMATELY 2 TIMES PER YEAR BETWEEN
OCTOBER 2028 THROUGH APRIL 2029 AT
FIRE TRAINING FACILITY
8) 1 EA.
COST OF DELIVERY TO REPLACE ANOTHER
VENDOR’S TANK WITH NEW TANK FOR FILLING
COST/GAL
TOTAL COST
$_________ $___________
$___________
$_________ $___________
$___________
$_________ $___________
$___________
$_________ $___________
$___________
TOTAL 3RD YEAR COST
$___________
TOTAL COST FOR ALL 3 YEARS
$___________
*QUANTITIES GIVEN ARE AN ESTIMATE ONLY AND DO NOT GUARANTEE A MAXIMUM OR MINIMUM
FOB: CITY OF SAGINAW
VARIOUS LOCATIONS
PAYMENT TERMS: _________________
DELIVERY LEAD TIME: _________________
Page 4 of 9
SHIPPING/HANDLING
All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the
product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer
cost.
VENDOR COMPLIANCE
The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating
compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw
Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for
download at www.saginaw-mi.com.
EVIDENCE OF BIDDER’S QUALIFICATIONS
Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they
have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully
prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials
contracted for to the satisfaction of the City.
CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED
The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the
City of Saginaw Purchasing Office, respective City department and City Council.
THIRD PARTY
In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the
bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,
the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely
responsible for payment to the third-party company.
AS NEEDED BASIS
The City reserves the right to request items on an ‘as needed’ basis.
INDEMNITY
The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and
its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and
expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the
Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way
connected or otherwise related to their performance or nonperformance of this Contract.
Page 5 of 9
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