ITB 26-37-214995 Locomotive Engine Machining

Alaska Railroad Corporation
327 W. Ship Creek Avenue, Anchorage, AK 99501
P.O. Box 107500, Anchorage, AK 99510-7500
Tel: 907.265.2218
walkerr@akrr.com
September 23, 2026 INVITATION TO BID
26-37-214995
Locomotive 16-645 E3 Engine Machining
Response Requested,
This form must be completed and returned to insure receipt of future addenda or additional
information. Email this form to: walkerr@akrr.com
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be alerted to addendums by checking with the ARRC procurement officer or by checking
ARRC's internet site: www.alaskarailroad.com, select Corporate and then Procurement,
Solicitations. Bidders must acknowledge the receipt of all issued addendums in their
proposal/bid submittal.
Company __________________________________________________________________________________________
Address __________________________________________________________________________________________
__________________________________________________________________________________________
Contact __________________________________________________________________________________________
Phone __________________________________________________________________________________________
Fax __________________________________________________________________________________________
Email address __________________________________________________________________________________________
Website: www.alaskarailroad.com
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Locomotive 16-645 E3 Engine Machining

INVITATION TO BID (ITB) NUMBER: 26-37-214995
Locomotive 16-645 E3 Engine Machining
THIS IS NOT AN ORDER DATE ITB ISSUED: September 23, 2026
SEND MAILED BIDS TO: Alaska Railroad Corporation
Rob Walker
327 West Ship Creek Ave.
Anchorage, Alaska 99501
UNTIL 3:00 PM LOCAL TIME, OCTOBER 14, 2026 THE MAILED BID SHALL CONTAIN THE
FOLLOWING INFORMATION IN THE TITLE WHEN SUBMITTED:
1: Offeror's Name
2: Date and Time for receipt of offer
3: ITB Solicitation number
*Only send required documentation, not the entire ITB solicitation
The Alaska Railroad Corporation ("ARRC") is soliciting bids from interested parties to supply services
for a locomotive 16-645 E3 engine machining . Interested parties are invited to submit a bid to
provide said product to ARRC. Bids must be submitted on the bid forms contained herein and must
be delivered to the above address. If mailing, thBei dbsid r sehcaelilv beed i nv iaa s efaaclesdim enilvee tlorapne swmitihs stihoen b oidr 2e6m-3a7i-l
w21il4l9 b9e5 c colneasridlye preridn tneodn o-rne tshpeo fnasciev oef. the envelope. Bids must be complete and in U.S. dollars. See
instructions and conditions enclosed herein.
IMPORTANT
: Material associated with this bid may be funded in part by funds from the Federal
Transit Administration ("FTA") and/or the Federal Railroad Administration (FRA), agencies of the
United States Department of Transportation. This solicitation package contains some provisions that
are designated as applicable to FTA and FRA.
Please direct all responses and/or questions concerning this Invitation to Bid to Rob Walker, Alaska
Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2218 or email at walkerr@akrr.com
All questions must be asked prior to close of business March 17, 2023. Any question received after
could result in not being answered.
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Locomotive 16-645 E3 Engine Machining

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation
that encourages the participation of DBEs as prime contractors and subcontractors on its contracts
funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway
Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on
individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation on
federal contracts of 4% in FY 2024-2026. If this contract is funded in whole or in part by funds from
the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of
tBhIiDs DsoElRic/itVaEtiNonD.O R TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY
PARTICULAR ATTENTION TO THIS CLAUSE.
Bidder/contractor-imposed terms and conditions
which conflict with this Invitation to Bid terms and conditions are considered counter offers and, as
such, will cause the Alaska Railroad Corporation to consider the bid non-responsive. If a bidder
attaches additional terms and conditions as part of the bid, such attachments must be accompanied
by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation
to Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the
Invitation to Bid will prevail.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC
earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007.
The Alaska Railroad considers Green Star membership to be a positive business attribute,
and regards a Green Star award as a tangible sign of an organization's commitment to
environmental stewardship and continual improvement within its operations.
Please direct all responses and/or questions concerning this Invitation to Bid to Rob Walker, Alaska
Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2218 or email at walkerr@akrr.com
Sincerely,
Rob Walker
Logistics Manager
Alaska Railroad Corporation
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Locomotive 16-645 E3 Engine Machining

INDEX
APPENDIX A MINIMUM QUALIFICATION
APPENDIX B SUPPLY BID FORM
APPENDIX C SPECIFIC TERMS AND CONDITIONS
APPENDIX D STATEMENT OF SERVICES
APPENDIX E COST SCHEDULE
APPENDIX F BIDDERS QUESTIONNAIRE
APPENDIX G GENERAL TERMS AND CONDITIONS
SUBMITTALS: Bids will not be considered if the following documents are not
completely filled out and submitted at the time of bidding:
1. Supply Bid Form
2. Cost Schedule
3. Bidder's Questionnaire
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Locomotive 16-645 E3 Engine Machining

APPENDIX A
MINIMUM QUALIFICATIONS
Items to be purchased through this solicitation are important to the operation of the ARRC.
Vendors who respond to this solicitation must meet the following minimum qualifications in order
to be considered responsive:
1. Be the original manufacturer, or a distributor/dealer that is authorized by the
original manufacturer to serve the State of Alaska; and
2. Has the authority and capacity to provide full support for all product warranties,
including technical "trouble shooting" support; and
3. Be able to provide audited financial statements demonstrating the financial ability
to meet the requirements of any order that may result from this solicitation if asked
to do so.
The ARRC may conduct an inspection of the supplier's facility to include its offices and inventory of
the items being solicited prior to contract award. All offers submitted in response to this solicitation
must be signed by an individual with the legal authority to submit the offer on behalf of the
company. Bids/Proposals from vendors that do not meet the above qualifications will not be
considered.
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Locomotive 16-645 E3 Engine Machining

APPENDIX B
ALASKA RAILROAD CORPORATION
SUPPLY BID FORM
NAME ___________________________________________________
ADDRESS ___________________________________________________
____________________________________________________
To the CONTRACTING OFFICER, ALASKA RAILROAD CORPORATION:
In compliance with your Invitation for Bids No. ______________________, dated
___________________, the Undersigned proposes to furnish and deliver all the supplies, materials or
equipment and perform all the work required in said Invitation according to the specifications and
requirements contained therein and for the amount and prices named herein as indicated on the Cost
Schedule, which is made a part of this Bid.
The Undersigned hereby agrees to execute the said contract and bonds, if any, within Ten (10) Calendar
Days, or such further time as may be allowed in writing by the Contracting Officer, after receiving
notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the
Undersigned does not, the accompanying bid guarantee, if any, shall be forfeited to the Alaska Railroad
Corporation as liquidated damages, and said Contracting Officer may proceed to award the contract to
others.
The Undersigned agrees to commence performance within Ten (10) Calendar Days after the effective
date of the Notice to Proceed and to complete performance by _________________________, unless
extended in writing by the Contracting Officer.
The Undersigned acknowledges receipt of the following addenda to the requirements and/or
specifications for this Invitation for Bids (give number and date of each).
Addendum Number/Dated Addendum Number/Dated Addendum Number/Dated
________________________ _____________________ _______________________
Submission of Bids: If a bidder is unable to email their bid, prior to the closing time and date
they must contact the contracting officer and a Drop Box file location will be provided.
NON-COLLUSION AFFIDAVIT
The Undersigned declares, under penalty of perjury under the laws of the United States, that neither
he/she nor the firm, association, or corporation of which he/she is a member, has, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in
restraint of free competitive bidding in connection with this Bid.
____________________________________________________________________________________
The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by
affixing his/her signature below:
________________________________________ _________________________________
Name and Title of Person Signing Signature
________________________________________ ______________________________________
Telephone Number Facsimile Number Form 395-0132
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Locomotive 16-645 E3 Engine Machining

APPENDIX C
SPECIFIC TERMS AND CONDITIONS
Any resulting contract from this Invitation to Bid shall incorporate the following terms and conditions
contained in this bid package.
Method of Bidding:
Bids must be submitted in the spaces provided on the bid sheets of this invitation in accordance with the
conditions of bid as stated herein. The bid will not be considered to be complete unless all spaces have
been filled. Consideration for award will be provided to complete bids only. If a bidder wishes to supply
additional information, it may include same along with the bid in the sealed bid envelope.
ARRC Rights in Regard to Bid:
The Alaska Railroad Corporation reserves the right to reject any or all bids, to waive any informality in
bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the
purchaser.
Bidder/Vendor Terms & Conditions: Prospective Bidders are Cautioned to Pay Particular Attention to this
Clause:
Bidder/contractor imposed terms and conditions which conflict with this Invitation For Bid terms and
conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to
consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this
Invitation For Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the
Invitation For Bid will prevail.
ASSIGNMENT:
The agreement to be established as a result of this solicitation shall not be assigned by the contractor in
whole or in part without the express written consent of the Alaska Railroad Corporation, nor shall the
contractor have the right to authorize or permit the use of the Alaska Railroad Corporation's equipment or
service facilities by third parties without the express written consent of the Alaska Railroad Corporation.
HOLD HARMLESS:
The contractor shall indemnify the Alaska Railroad Corporation against liability and hold it harmless from
loss in respect to any and all claims and demands whatsoever rising out of the performance of this
agreement, save and except the contractor shall not be liable for acts of negligence of Alaska Railroad
Corporation employees acting within the scope of their employment. The Alaska Railroad Corporation
shall not be liable for any costs incurred by the bidder in bid preparation.
WARRANTY:
Contractor shall warrant all equipment offered to be free of defects in materials and workmanship. In the
event of defects in materials and workmanship, Contractor's liability obligations shall be to repair or
replace defective parts or to refund lease payments from the date the Contractor is notified of the defects.
The Contractor shall deliver the equipment to the Delivery Point in first class operating condition and
equipped with all required devices so as to operate under safe, efficient, economical and continuous
service. If the equipment is not delivered in accordance with the foregoing requirements, the Contractor
shall promptly remedy the nonconforming conditions or remove the equipment from the Delivery Point
within forty-eight (48) hours after notice to do so from ARRC, and ARRC shall not be liable for any rental,
transportation or other charges or expenses.
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Locomotive 16-645 E3 Engine Machining

RISK OF LOSS:
ARRC shall be liable for loss or destruction of the rented equipment from the date of ARRC possession at
the Delivery Point (effective date of rental term) until possession is relinquished to the Contractor's agent
upon expiration/termination of the rental term. ARRC shall not be liable for loss or damage incurred
during Mobilization or Demobilization. In no event shall ARRC be liable for loss of rentals or any other
consequential damages.
CLAIMS:
After the Post-Rental Inspection and Condition Report has been completed and possession of the
equipment is returned to the Contractor or the Contractor's authorized representative, the Contractor shall
have thirty (30) calendar days to make written notice to ARRC for any claims for any such abnormal
conditions other than fair wear and tear as may be detailed on the Post-Rental Inspection and Condition
Report which were not noted on the Pre-Rental Inspection and Condition Report. In no event shall ARRC
be liable for loss of rentals or any other consequential damages.
GOVERNING LAW:
This contract shall be governed by all applicable Federal, State and Municipal laws. All concerning
actions shall be brought in the Superior Court of the State of Alaska.
SIGNATURE:
All offers shall be signed by an individual authorized to bind the respondent to its provisions, dated, have
proper address, and provide contact telephone number. Prices will be firm for ninety (90) days from the
closing date of this solicitation. Prices accepted for an award will be firm throughout the duration of the
contract.
TERMS AND CONDITIONS:
Any resulting contract from this Invitation to Bid shall incorporate the attached general terms and
conditions contained in this bid package.
METHOD OF BIDDING:
Bids must be submitted in the spaces provided on the bid sheets of this invitation in accordance with the
conditions of bid as stated herein. The bid will not be considered to be complete unless all spaces have
been filled in. Consideration for award will be provided to complete bids only. If a bidder wishes to
supply additional information, it may include same along with the bid in the sealed bid envelope.
PRICES:
Prices will be firm for duration of contract after bid opening date.
ALASKA RAILROAD CORPORATION RIGHTS IN REGARD TO BID:
The Alaska Railroad Corporation reserves the right to reject any or all bids, to waive any informality in
bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the ARRC.
PERFORMANCE ASSURANCES: Before final award of any contract as a result of this Invitation For Bid,
awarded vendor will be required to make adequate assurance of performance in the form of verifiable
information to the contract officer. Failure to make adequate assurance shall by signature of this bid
render the vendor's bid non responsive to this Invitation
BIDDER/VENDOR TERMS AND CONDITIONS:
PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY PARTICULAR ATTENTION TO THIS CLAUSE.
Bidder/contractor imposed terms and conditions which conflict with this Invitation to Bid terms and
conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to
consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this
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Locomotive 16-645 E3 Engine Machining

Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the
Invitation to Bid will prevail.
HOLD HARMLESS:
The contractor shall indemnify the Alaska Railroad Corporation against liability and hold it harmless from
loss in respect to any and all claims and demands whatsoever rising out of the performance of this
agreement, save and except the contractor shall not be liable for acts of negligence of Alaska Railroad
Corporation employees acting within the scope of their employment. The Alaska Railroad Corporation
shall not be liable for any costs incurred by the bidder in bid preparation.
F.O.B. POINT:
FOB Origin.
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Locomotive 16-645 E3 Engine Machining

APPENDIX D
STATEMENT OF SERVICES
SCOPE OF WORK
Scope of this Invitation to Bid is to procure machining services for an EMD 16-645 E3 with a failed
crankshaft. The engine requires remanufacture to original specifications.
Required Service Processes
* Identify and enumerate the teardown and inspection process.
* Identify and enumerate the measurement process.
* Identify and enumerate component remanufacture requirements.
* Identify and enumerate the engine reassembly procedure.
Pricing Scenarios Options
Please provide pricing information for the following two scenarios:
The engine will be provided to the Service Provider in a minimum configuration consisting of the following
components:
* Crankcase/ pan
* Engine frames
* Crankshaft
* Front and rear gear trains
* Top covers
The service provider shall prepare the engine for return shipment in a manner substantially similar to its
delivered condition. All components shall be properly secured and packaged as appropriate to prevent
damage during transportation.
Option 2 - Built-Up Engine Configuration
The engine will be provided to the Service Provider in a built-up condition, with the power assemblies
installed in the original positions and accessory-end equipment attached. The turbocharger, exhaust
components, and pumps will be removed prior to delivery.
The service provider shall:
* Reinstall the power assemblies in their original positions and locations.
* Perform the reinstallation without overhauling the power assemblies.
* Install new connecting-rod bearings at each applicable position.
* Prepare the engine for return shipment in a manner substantially similar to its delivered condition.
Any work beyond the activities specifically identified above, including overhaul, repair, replacement of
additional components, shall require written authorization and approval through a change order before
the additional work is performed.
General Requirement
In both pricing scenarios, the engine should be painted.
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