Turn Lanes on SR 416
| Location: | Tennessee |
|---|---|
| Posted: | Jun 16, 2026 |
| Due: | Jul 15, 2026 |
| Agency: | City of Sevierville |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Turn Lanes on SR 416
|
| Category: | RFQ |
| Status: | Open |
|
Attachment Preview
Request for Qualifications
for
Turn Lanes on SR 416
City of Sevierville
120 Gary Wade Boulevard
P. O. Box 5500
Sevierville, TN 37864-5500
(865) 453-5504
Fax: (865) 453-5518
For Specific Information on Project:
Doug Tarwater, P.E., Public Works Director
865-429-4567
dtarwater@seviervilletn.org
June 2026
INFORMATION FOR PROPOSING COMPANIES
RECEIPT AND OPENING OF PROPOSALS
The City of Sevierville, Tennessee (herein called the “Owner”) invites proposals from qualified firms (herein called
“Design firms”) for Turn Lanes on SR 416. The following pages summarize the scope of work and requirements for
the proposal. The Owner will RECEIVE QUALIFICATIONS UNTIL July 15, 2026 at 3:00 pm at Sevierville City Hall,
120 Gary Wade Boulevard, Sevierville, Tennessee, 37862 (Mailing address: P. O. Box 5500, Sevierville,
Tennessee, 37864). The envelopes containing the proposals must be sealed, addressed to Linda Underwood, and
must bear the following information:
Name of Proposing Firm
Design Firm’s Address
Date and Time of Proposal Opening
Proposal Enclosed: SR 416 Turn Lanes
ENCLOSE THE ORIGINAL, FIVE (5) COPIES, AND ONE (1) ELECTRONIC COPY
The Owner may consider informal any proposal not prepared and submitted in accordance with the provisions
hereof, and may waive any informality or reject any and all proposals. Any proposal received after the time and
date specified may not be considered.
INTRODUCTION AND DESCRIPTION
The City of Sevierville, Tennessee, hereinafter referred to as “Owner” seeks to retain the services of a professional
consultant engineering firm/team, hereinafter referred to as “Design Firm” to provide services related to the
planning, permitting, design, utility coordination, right-of-way acquisition, public outreach, bid process
administration, and construction support for proposed improvements to be made to State Route 416 in
Sevierville.
The project area includes State Route 416 in Sevierville between Jack Delozier Drive and Maples Branch Road.
The project will include intersection improvements at Jack Delozier Drive, Shaconage Trail, Murphy’s Chapel
Drive, and Maples Branch Road. The plan view below illustrates an unsignalized left-turn lane with an acceleration
lane, which represents an acceptable approach. However, proposer is encouraged to suggest alternative
configurations that achieve equal or greater operational and safety benefits, provided the proposed design is
supported by sound engineering analysis and meets applicable design standards.
2
SCOPE OF SERVICES
The City intends to deliver this project as efficiently as possible and encourages innovative, cost-effective
solutions that minimize right-of-way impacts, utility relocations, environmental impacts, and construction costs.
The intent of this project is to construct improvements at the locations specified above to help reduce anticipated
delays for turning vehicles and enhance overall traffic operations for the corridor, and to help reduce corridor
wide crashes.
It is the intent of this Request for Qualifications to include all services from preliminary planning through
construction support for this project. A separate contract will be awarded at a later date for Construction
Inspection.
It is anticipated that responsibilities of the Design Firm may include, but are not limited to the following:
(a) Preliminary Project Planning
(b) Survey services for the project area.
(c) Pre-design meetings and planning sessions with affected utilities, city officials, the public, and others
if necessary.
(d) Utility design will be included in this project for some utilities.
(e) Utility coordination with affected utilities.
(f) Geotechnical investigation and design as needed.
(g) Any required Federal, State, or Local permitting.
(h) Right of Way valuation and acquisition on behalf of the owner, including obtaining any necessary title
reports or searches.
(i) Engineering design services to prepare project specifications and bid/construction documents for the
construction of project.
(j) Preparation of itemized estimates of probable cost using TDOT average unit price data, specific to the
Sevier County market.
(k) Assistance with applying for any Federal, State or Private funds that may come available to complete
the proposed project.
(l) Assistance in evaluation of bids and recommendation for contract award, including pre-bid meetings,
addendum publishing, etc.
(m) Coordination Meetings during construction including shop drawing reviews, RFI responses, change
order review, and other services as needed.
(n) Preparation of agendas, presentations, reports, and other documents, and attend regular and special
meetings of the Owner’s governing board.
(o) Any other services necessary to complete the design and completion of the project.
The Design Firm shall provide complete design deliverables, including drawings and specifications in both hard
copy and electronic formats. These documents shall contain sufficient detail to clearly illustrate the scope of work
and convey the necessary information for the proper execution of the project. While the Design Firm is
responsible for the preparation and submission of all design and specification documents, the Owner shall be
responsible for advertising the project and administering the bidding process. The winning firm shall plan to hold
at minimum of 1 public meeting prior to any ROW acquisition. The selected design firm will be expected to
coordinate closely with TDOT and obtain all required approvals for work within state right-of-way.
RFQ CONTENT REQUIREMENTS
GENERAL INFORMATION
3
Design Firm must provide a brief profile of the company, including a brief history of the company, corporate
structure, ownership interest, and the length of company’s existence. All personnel proposed to be
employed on this project should be listed with biographical information. An organizational chart with key
personnel and their affiliation with the project shall be included.
QUALIFICATIONS
Design Firm shall include a detailed description of its experience and qualifications for this type of project—
specifically the individual personnel that will be assigned to this project. Related projects and similarities as
well as details about how the organization worked to make the projects successful should also be described.
The Owner may make such investigations as he/she deems necessary to determine the ability of the Design
Firm to supply the necessary services, and the Design Firm shall furnish to the Owner all such information
and data for the purpose as the Owner may request. The Owner reserves the right to reject any proposal if
the evidence submitted by, or investigation of, such Design Firms fail to satisfy the Owner that such Design
Firm is properly qualified to carry out the obligation of the contract by supplying the service contemplated
therein.
PROJECT APPROACH
Design Firm shall describe their project approach and identify any particular problems, design issues, or
options that may be made apparent in its investigation based on past experience or its review of the project.
DESCRIPTION OF TASKS
Design Firm shall describe the tasks that it will require to accomplish this project. The description should
include a detailed scope of the services expected to be performed.
REFERENCES
Proposals shall include company/agency names, contacts, phone numbers and detailed description of
projects for at least five (5) references. The Owner will most likely contact all listed references as well as any
other client listed in the proposal.
CURRENT WORKLOAD
Design Firm shall show the amount of work currently under contract with other clients and how that relates to
current staff as well as how this proposed additional work will affect the efficiency of the firm.
UTILITY RELOCATION
Utility relocation coordination is expected to be a substantial portion of this project. Design firms shall detail
their experience with utility relocation in state highway rights-of-way.
ESTIMATION OF COSTS
No billing information is required with the initial submittal. Design Firms will be evaluated for qualifications
based on submitted information, interviews, and other information gathered during the process.
Contract negotiations with the selected Design Firms will include establishment of billing rates and “not to
exceed” ceilings. If those negotiations fail to result in a contract that is acceptable to the Consultant
Evaluation Committee, that Design Firm will be dismissed. The next qualified Design Firm will be called in for
negotiations, and this process continued until an acceptable contract is negotiated.
SUBMISSION SIZE
For submission of qualifications, less is better than more. Please keep resumes for each team member to one
page each and show enough relevant information for the Design Firm qualifications for the Owner to make
an informed decision. Minimum font size shall be 10pt.
4
SELECTION CRITERIA AND PROCESS
SELECTION PROCESS
This will be a qualifications-based selection process. The Owner, through a Consultant Evaluation
Committee, will evaluate the qualifications for those submitting responses and may (1) select firm with which
to attempt negotiations for the contract or (2) develop a “short list” of firms for further evaluations. Each
Design Firm from which a response was received will be informed of their success or failure after the initial
evaluation. The factors that will be considered in evaluation of proposals are:
a. Responsiveness to the RFQ. (10%)
b. Past experience with projects of similar scope. (25%)
c. Qualifications of individuals to be assigned to this project and availability of staff. (25%)
d. Demonstrated ability to meet schedules and work efficiently without compromising sound
engineering practice. (10%)
e. Design Firm’s approach to the project. (10%)
f. Amount of work under contract with other clients. (10%)
g. Experience coordinating utility relocations on roadway projects within state highway rights-of-way
(10%)
Post-proposal interviews may be utilized as the final step in selecting the Design Firm. To be responsive, the
proposal team must make themselves available for an interview at the time offered.
Evaluation proceedings will be conducted within the established guidelines regarding equal employment
opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national
origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other minority-owned
and women-owned firms are encouraged to respond to all advertisements by the City of Sevierville,
Tennessee.
The Owner intends to select Design Firm that has the experience and resources to perform this project. The
design effort should include a team of seasoned professionals with demonstrated experience in the type of
work described herein.
The intent is to employ a Design Firm to accomplish these functions in an effective and cooperative effort
with the Owner.
PRE-PROPOSAL MEETING
No pre-proposal meeting is scheduled for this project. Please submit your questions by email to Doug
Tarwater, PE, at dtarwater@seviervilletn.org. All questions will be answered directly then posted on the
City’s website to be available to all interested parties. The deadline for questions will be one week prior to
the advertised receipt date/time.
FORMAT AND NUMBER OF COPIES
Design Firms must submit the original and five (5) copies as well as one electronic copy of their response to
this RFQ in portable document format (PDF). The electronic copy may be submitted after the advertised
receipt date/time. It is preferred that submissions be formatted on 8½ x 11 paper.
SELECTION SCHEDULE
The Owner anticipates that a Design Firm will be selected by August 31, 2026 and a contract for services will
be negotiated and executed shortly thereafter. The Design Firm will be expected to commence its services
immediately upon contract execution, depending upon the Owner’s budgeting process.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Follow Design Basis Threat and Target Sets (DBT) Active Contract Opportunity Notice ID ...
NUCLEAR REGULATORY COMMISSION
Bid Due: 7/25/2026
...qualified firms (herein called "Design firms") for Turn Lanes on SR 416. The ...
City of Sevierville
Bid Due: 7/22/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.