RFP 15-26 Vehicle Body Repairs & Painting Services
| Location: | New Hampshire |
|---|---|
| Posted: | Apr 27, 2026 |
| Due: | May 26, 2026 |
| Agency: | City of Concord |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP 15-26 Vehicle Body Repairs & Painting Services
|
| Category: | Vehicles & Related Equipment / Services / Supplies |
| Status: | Open |
|
Attachment Preview
RFP 15-26
City of Concord, New Hampshire
Purchasing Division
VEHICLE BODY REPAIRS & PAINTING SERVICES
Prepared for, and in coordination with the
GENERAL SERVICES DEPARTMENT
EQUIPMENT SERVICES DIVISION
Contract
Proposal Documents
Specifications
Firm: ______________________
PROPOSAL DUE DATE/TIME: MAY 26, 2026 NOT LATER THAN 2:00 PM
TABLE OF CONTENTS
Section
Page #
Table of Contents .....................................................................................................2
Request for Proposals ..............................................................................................3
I. STATEMENT OF WORK
A. Instructions to Proposers
Introduction ......................................................................................................5
Scope of Services .............................................................................................5
Qualifications ...................................................................................................6
Period of Contract ............................................................................................6
Evaluation Criteria ...........................................................................................6
Schedule ...........................................................................................................6
B. Terms and Conditions ......................................................................................7
C. Proposal Submission Checklist ........................................................................8
II. CITY REQUIRED FORMS
A. Price Proposal...................................................................................................9
B. Qualifications Statement ................................................................................12
C. Specifications Exception Form ......................................................................14
D. Form W-9 .......................................................................................................15
E. Indemnification Agreement............................................................................16
F. Insurance Requirements .................................................................................17
III. EXHIBITS
A. Notice of Award ............................................................................................18
B. Agreement ......................................................................................................20
C. Notice to Proceed ...........................................................................................23
D. No Proposal Questionnaire.............................................................................24
RFP 15-26
Vehicle Body Repairs & Painting Services
Page 2
City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STATE STREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603) 230-3656
REQUEST FOR PROPOSALS
The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to
provide auto body repair and painting services, on an as-needed basis, for its municipal fleet.
The firm must be lawfully engaged in the service of providing vehicle body repairs and painting
services in the State of New Hampshire.
An overview and detailed specifications are provided later in the Request for Proposal (RFP).
Proposals must be received no later than 2:00 PM on MAY 26, 2026 from interested firms, to be
eligible for consideration by the City. Each proposal shall be submitted in a sealed envelope,
which is clearly marked,
"RFP 15-26
VEHICLE BODY REPAIRS & PAINTING SERVICES"
Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms,
and are not transferable unless authorized by the Purchasing Manager or his designee.
Complete copies of RFP 15-26 are available on the City’s website at
www.concordnh.gov/Purchasing.
Questions and/or clarifications regarding this Request for Proposals shall be submitted in writing
to the Purchasing Manager not later than 7 days prior to the proposal due date set forth in the
herein.
All proposals received will be considered confidential and not available for public review
until after a contract has been awarded.
The City reserves the right to reject any or all proposals or any part thereof, to waive any
formality, informality, information or errors in the proposal, to accept the proposal considered to
be in the best interest of the City, or to purchase on the open market if it is considered in the best
interest of the City to do so. Failure to submit all information called for and/or submission of an
unbalanced proposal are sufficient reasons to declare a proposal as non-responsive and subject to
disqualification.
Proposals which do not incorporate our requested format for providing vehicle body
repair and painting services will not be considered.
RFP 15-26
Vehicle Body Repairs & Painting Services
Page 3
All proposals are advertised, at the City’s discretion, in various publications and are posted
publicly as detailed below:
Name
City of Concord,
NH
Associated
General
Commissioning
Agent (CxA)s
Construction
Summary of NH
Bid Ocean
Dodge Data &
Analytics
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
Bid House
Bid House
Bid House
Address
311 North State
Street, Concord NH
033301
48 Grandview
Drive, Bow NH
03304
734 Chestnut St,
Manchester NH
03104
PO Box 40445,
Grand Junction, CO
81501
300 American Metro
Blvd, Suite 185,
Hamilton, NJ 08619
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
607.898.2053
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
info@constructionsummary.com
www.constructionsummary.com
bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
New England
Construction
News - CDC
News
Bid House
100 Radnor Rd S-
102, State College,
PA 16801
1.800.652.0008
ENR.products@bnpmedia.com
1.888.285.3393(fax) www.enr.com
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Tina M. Waterman, Purchasing Manager
Date:
April 27, 2026
Proposal Due Date/Time: MAY 26, 2026 not later than 2:00 PM
RFP 15-26
Vehicle Body Repairs & Painting Services
Page 4
I. STATEMENT OF WORK
INSTRUCTIONS TO PROPOSERS
INTRODUCTION:
It is the intent of the City of Concord to enter into an agreement with one or two contractors for
auto body repair and painting services for its fleet of vehicles. Authorized City employees may
request services for City vehicles upon proper notification and by providing the vendor with a
current and valid Purchase Order/Purchase Order #. A separate purchase order will be issued by
the Equipment Services Division of the General Services Department for each service requested.
A. CITY DEPARTMENTS / DIVISIONS SUPPORTED
The City of Concord Equipment Services Division supports all city-owned vehicles across
several departments / divisions including:
• Highway
• Parks and recreation
• Cemetery
• Police
• Public Properties
• Fire
• Airport
• Water Treatment Plant
• Waste Water plant
• Water/Sewer Utility
B. TYPES OF VEHICLES SERVICED
The types of vehicles that the vendor would be expected to work on under this RFP include:
• Passenger sedans and SUV
• Police Cruisers
• Pickups 4x2
• Pickups 4x4
• F350 –F600 dumps, utility, and
service bodies
• Class 7 and 8 heavy dump trucks
• Class 5 medical rescues
• Fire apparatus
C. FLEET SIZE
The city’s fleet consists of approximately 250 vehicles that range in age from new to 18-
years-old.
SCOPE OF SERVICES:
The selected vendor will perform collision repairs and painting on a variety of city vehicles. The
vendor will prepare estimates and negotiate needed repairs with insurance carriers. The vendor
will communicate with the Fleet Manager on all repair costs, negotiations with insurance
providers, and time frame required to complete the necessary repairs.
The city expends approximately $40,000 - $50,000 annually on collision repairs.
RFP 15-26
Vehicle Body Repairs & Painting Services
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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