Building Condition Evaluations, RFQ 685982
| Location: | Virginia |
|---|---|
| Posted: | Apr 27, 2026 |
| Due: | Jun 3, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 685982 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 685982
|
| Bid Title: |
Building Condition Evaluations, RFQ 685982
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
REQUEST FOR PROPOSAL
BUILDING CONDITION EVALUATIONS
ACCEPTANCE DATE: Prior to 4:00 p.m. June 3, 2026 “Eastern Atomic Time”
RFP NUMBER:
RFQ 685982
ACCEPTANCE PLACE:
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, S.E., 1st Floor.
Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
PLEASE NOTE:
A. Documents related to this solicitation may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
B. An optional Pre-Proposal Conference will be held virtually using Microsoft Teams on
May 7, 2026, at 11:00 a.m. See the Microsoft Teams log in information provided below.
To participate in the audio portion of this conference, please dial the number provided
below and follow the prompts as designated. To participate by computer, connect to
the link provided and follow the prompts as designated. The purpose of the pre-
proposal conference is to provide a high-level overview of the supplier registration
process and online submission of proposals through iSupplier.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/212572514451947?p=8ZSSLsfzMQMoVtzqai
Meeting ID: 212 572 514 451 947
Passcode: JZ2XY9JT
Dial in by phone
+1 757-600-4923
Phone conference ID: 356 134 933#
Building Condition Evaluations
RFP RFQ 685982
Page 1 of 43
Requests for information related to this Proposal should be directed to:
Nebila Kurtu, CPPB, NIGP-CPP, VCCO, FMP
Contracting Officer
(571) 627-7455
(703) 771-5097 (Fax)
Nebila.Kurtu@loudoun.gov
Issue Date: April 27, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO PARTICIPATE IN
THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS POSSIBLE.
Building Condition Evaluations
RFP RFQ 685982
Page 2 of 43
REQUEST FOR PROPOSAL
BUILDING CONDITION EVALUATIONS
SECTION/TITLE
PAGE
1.0 PURPOSE ............................................................................................................ 4
2.0 COMPETITION INTENDED..................................................................................4
3.0 BACKGROUND INFORMATION ......................................................................... 4
4.0 OFFEROR’S MINIMUM QUALIFICATIONS.........................................................5
5.0 SCOPE OF SERVICES/TASKS TO BE PERFORMED ....................................... 5
6.0 EVALUATION OF PROPOSALS & SELECTION PROCEDURES ...................... 7
7.0 INSTRUCTIONS TO OFFERORS ...................................................................... 12
8.0 TERMS AND CONDITIONS ............................................................................... 19
9.0 PROPOSAL SUBMISSION FORM…………………………………………………..37
Attachments:
ATTACHMENT 1: Building Condition Evaluations Detailed Scope of Services
Prepared By: s/Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP
Contracting Officer
Date: April 27, 2026
Building Condition Evaluations
RFP RFQ 685982
Page 3 of 43
BUILDING CONDITION EVALUATIONS
1.0 PURPOSE
The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia
(County) to obtain the services of qualified Consultants to establish one (1) or more fixed
fee, open-ended contracts for Building Condition Evaluations services in support of the
County’s Capital Improvement Program requirements on an “as needed” basis. The
number of contracts will depend on the number and quality of the proposals received with
a maximum of three (3) contract awards. Capabilities of the Consultant shall have the
following characteristics:
A. Ability to provide building condition evaluations to unique and functional County
sites.
B. Provide detailed and fully comprehensive building condition evaluation
assessments.
C. Building assessments may address energy efficiency, building envelope design,
and survey of various building systems and operation.
D. Present approach and descriptions of proposed evaluations to Community and End
User groups.
E. Provide superior building construction evaluation services.
2.0 COMPETITION INTENDED
It is the County's intent that this RFP permits competition. It shall be the Offeror's
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be received by the
Purchasing Agent not later than fifteen (15) days prior to the date set for acceptance of
proposals.
3.0 BACKGROUND INFORMATION
The County has on-going requirements for professional building condition evaluation
consultation services to support various projects to construct, maintain, improve, or expand
its facilities. It is the intent of this solicitation to obtain professional building condition
evaluation services on an as needed basis to support the County’s Capital Improvement
Program excluding school construction. The County’s Capital Improvements Program is a
component of each fiscal year’s Adopted Loudoun County Budget. The adopted County
Budget can be found at https://www.loudoun.gov/2857/Current-Budget .
The County’s Department of General Services is tasked with maintaining County occupied
Facilities so that occupants have a safe, secure, and appropriate environment in which to
conduct County business. Building components and systems degrade over time due to
age, environmental factors and the amount and type of use. When degradation reaches a
certain point, it is imperative that components or systems be renovated or replaced.
Periodic building condition evaluations are the standard for determining timely renovations
or replacements. This process allows for an orderly work schedule and identifies funding
requirements for future years. Furthermore, it is important for operational reasons that
buildings operate as designed so that County services can be provided without interruption
that might be caused by component or system failures.
Building Condition Evaluations
RFP RFQ 685982
Page 4 of 43
4.0 OFFEROR’S MINIMUM QUALIFICATIONS
4.1. Offerors must demonstrate that they have the resources and capability to provide
the materials and services as described in Section 6.0 herein.
4.2 Debarment: By signing and submitting a proposal, Offerors certify that they are not
currently debarred by any local or state government or the Federal Government.
5.0 SCOPE OF SERVICES/TASKS TO BE PERFORMED
All proposals must be made on the basis of, and either meet or exceed, the requirements
contained herein. All Offerors must be able to provide professional expertise in each of the
service groups for which they desire consideration for selection.
The services to be provided by the Consultant shall include, but not be limited to, the following:
5.1 General Scope of Services:
A. A purchase order must be issued for each task prior to the start of work. The
purchase order shall constitute the notice to proceed, unless otherwise
indicated.
B. Individual tasks may require Consultant to provide the supervision, manpower,
materials, equipment and supplies necessary to complete any of the services
outlined below and/or in Attachment 1, “Building Condition Evaluations Detailed
Scope of Services”.
C. All services shall be performed in compliance with industry standards and all
federal, state, and local laws, ordinances, and regulations including State
Health Department, Virginia Uniform State Building Code (USBC), Virginia
Occupational Safety and Health Agency (VOSHA), and Occupational Safety
and Health Administration (OSHA) rules and regulations.
D. The services to be provided under this Contract shall include, but not be limited
to, the following:
1. Evaluations, investigations, analysis, recommendations, cost and time
estimates, testing, reports, studies, designs, preparation of
construction documents (including drawings in latest Auto Computer
Aided Design (AutoCAD) version and specifications), field inspections,
and investigation.
2. Professional involvement throughout all phases of the Project,
including, but not limited to, development of programs, preparation of
reports, periodic progress reports/meetings, preparation for and
participation in briefings and presentations to staff groups, citizen
groups, the County Board of Supervisors and federal or state agencies,
processing of invoices for services, timely processing of project
correspondence, Consultants’ requests for payment, and material and
equipment submittals.
3. Coordination with other County contractors.
4. Other types of professional and non-professional services of a nature
consistent with the intent of this RFP as directed by the County, such as
Building Condition Evaluations
RFP RFQ 685982
Page 5 of 43
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