SFY27 COBH HVAC and Chiller Maintenance and Repair

Location: Ohio
Posted: Jul 13, 2026
Due: Jul 21, 2026
Agency: State Government of Ohio
Type of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No: SRC0000040356
Publication URL: To access bid details, please log in.
Solicitation ID: SRC0000040356
Solicitation Name: SFY27 COBH HVAC and Chiller Maintenance and Repair
Original Begin Date: 7/13/2026 12:00:00 AM
Begin Date: 7/13/2026 12:00:00 AM
End Date: 7/21/2026 2:00:00 PM
Inquiry End Date: 7/19/2026 12:00:00 AM
Commodity: Heating and cooling and air conditioning HVAC installation and maintenance service
MBE Set Aside: MBE Set Aside
Agency: DMH521049 COL Bus Off - HCM ONLY TVBH
Solicitation Status: Open for Bidding
Solicitation Type: Quick Quote

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000040356
Solicitation Name
SFY27 COBH HVAC and Chiller Maintenance and Repair
RFx Type
Quick Quote
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
7/13/2026 12:00:00 AM (ET)
Amendment?
End Date
7/21/2026 2:00:00 PM (ET)
Inquiry End Date
7/19/2026 12:00:00 AM
Summary

Central Ohio Behavioral Healthcare (COBH) is comparing rates charged by contractors on MAC038 to perform preventative maintenance and repair work on HVAC related services. Contractor MUST be authorized to perform maintenance and services on Metasys equipment/system. All work will be coordinated with our maintenance department as to the hourly requirements for for each job requested/scheduled.  Preventative and repair work needed (but not limited to):

Metasys System Requirements


If subcontracting is utilized:


Use of Owner-provided credentials in lieu of proper access or tools is prohibited.
Below are the equipement needing Preventative Maintenance (repair work when needed would be for the same equipment, however, will be based on an "as needed" basis):

Chilled Water Pumps

Roof Exhaust Fans
All 28 Roof-top fans (COBH & Moritz) - Preventative maintenance including but not limited to:
Three Roof top kitchen exhaust fans (COBH only):
BAS System – Preventative Maintenance including but not limited to: Chillers (Daikin and Carrier 30RBF19064-LNW6K): Spring Maintenance (March/April) System Performance Refrigerant System Electrical System Condenser Fan Assemblies Controls & Safeties Fall Maintenance (October/November) System Condition Refrigerant System Electrical System Condenser Fan Assemblies Chilled Water (Hydronic) System Quarterly Preventative Maintenance
(May be completed in conjunction with annual services)
Refrigerant Circuit System Operation Safeties and Flow Devices Condenser Fans Crankcase Heater Electrical Components Controls Hydronic System Quarterly Required Documentation
You may schedule a walk-through to view equipment on-grounds by coordinating with our maintenance department at (614) 641-4183.  We are located at 2200 West Broad Street, Columbus, OH  43223.

Predecessor Contract
Process
COBH is currently seeking a supplier within State Contract Index MAC038 for Preventative and Repair HVAC services (including chillers) through 06/30/27.  This includes contract numbers:
  1. RSI025200
  2. RSI027184
  3. RSI027185
  4. RSI027186
  5. RSI027187
  6. RSI027188
  7. RSI027190
  8. RSI027191
  9. RSI027194
  10. RSI027195
  11. RSI027196
  12. RSI027197
  13. RSI027198
  14. RSI027199
  15. RSI027200
  16. RSI027202
  17. RSI027203
  18. RSI027204
  19. RSI027205
  20. RSI027206
  21. RSI037221
  22. RSI037214
  23. RSI037215
  24. RSI037216
  25. RSI037217
  26. RSI037218
  27. RSI037219
  28. RSI037220
  29. RSI037226
We would like to verify rates charged for services (i.e. houly rate, trip charge, etc.).  Per State of Ohio Procurement requirements pertaining to a Competitive Selection - Two Phase contract, COBH is required to obtain Quotes from contractors for the planned work.  The quote should be uploaded into OhioBuys and clearly identify the contractor, address, phone number and other relevant contact informatin.  The quote must also reference the State Contract.  COBH management will review the quotes and determine wich supplier to schedule the needed work.
Ship To
Contracting Entity
DMH521049 COL Bus Off - HCM ONLY TVBH
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