Request for Information for Hazard Mitigation Planning Services

Location:	Washington
Posted:	Jun 16, 2026
Due:	Jul 7, 2026
Agency:	City of Puyallup
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Request for Information (RFI)

City of Puyallup Emergency Management

333 South Meridian

Puyallup, WA 98371

RFI Number: CoP-EM-001

Release Date: June 16, 2026

Due Date: July 7, 2026, no later than 4:00 PM

Requestor Information: City of Puyallup Emergency Management Division on behalf of the

East Pierce Interlocal Coalition for Emergency Management (EPIC-EM)

This is a request for information only. This RFI is issued solely for information and budget

purposes. It does not commit the City of Puyallup or the EPIC-EM to contract for any supply

or service. Further, the City of Puyallup and EPIC-EM are not at this time seeking proposals

and will not accept unsolicited proposals. Respondents are advised that the City of

Puyallup and EPIC-EM will not pay for any information or administrative costs incurred in

response to this RFI, all costs associated with responding to this RFI will be solely at the

interested party’s expense. This RFI does not obligate the City of Puyallup to issue a later

procurement for these services.

RFIs are hereby solicited and will only be received by the City of Puyallup Emergency

Management Division, via email, at khofmann@puyallupwa.gov

REQUEST FOR INFORMATION

INTRODUCTION

The City of Puyallup, on behalf of the East Pierce Interlocal Coalition for Emergency

Management (EPIC-EM), is developing its requirements for a Regional All Hazard Mitigation

Base Plan and a minimum of eight (8) jurisdiction annexes. The Cities and Towns of

Puyallup, Bonney Lake, Sumner, Orting, Buckley, Wilkeson, Carbonado, and South Prairie

are partners in the EPIC-EM. Additional special service districts (for example: ﬁre districts)

may be considered as annexes to the Regional All Hazard Mitigation Plan. Additional

information about EPIC-EM is available at: www.epiceoc.com

The purpose of this Request for Information (RFI) is to gather information to assist the City

of Puyallup in formulating its requirements and identify qualiﬁed ﬁrms who are able to

meet our requirements.

The City of Puyallup is open to alternative ideas. Respondents are encouraged to provide

information about alternatives that can help the City of Puyallup better deﬁne its

requirements and obtain planning services solutions that will meet its needs.

BACKGROUND

The eight (8) EPIC-EM jurisdictions are currently annex partners to the Pierce County

Department of Emergency Management Region 5 All Hazard Mitigation Plan. The EPIC-EM

jurisdictions are currently waiting for completed annexes (for 2025-2030) to be approved by

their authorizing authorities. Their 2020-2025 annexes expired in November 2025.

The City of Puyallup is considering all options for a standalone Hazard Mitigation Base Plan

and jurisdiction speciﬁc annexes. Jurisdiction staff have experience with hazard mitigation

planning and envision assisting with this process. The City of Puyallup is also considering a

regional Hazard Identiﬁcation and Risk Assessment (HIRA) and Threat and Hazard

Identiﬁcation and Risk Assessment (THIRA).

PURPOSE OF REQUEST FOR INFORMATION

The City of Puyallup is assessing whether the use of a ﬁrm or consultants with specialized

hazard mitigation planning would provide a better means to obtain and analyze the

necessary information to complete a State and FEMA (Federal Emergency Management

Agency) approved hazard mitigation plan. The purpose of this RFI is to help the City of

Puyallup meet the original goals and recommended steps and tasks for developing local

hazard mitigation plans. The image below, from the Local Mitigation Planning Handbook,

June 2025, FEMA, is a high-level overview of what should be included in a local hazard

mitigation plan.

The City of Puyallup and partners will use this RFI to gather additional information to

understand the full scope of hazard mitigation planning, to include a regional base plan,

eight (8) local city and town annexes, and the potential for other special district annexes.

While this RFI focuses on hazard mitigation planning, the City of Puyallup remains open to

alternative ideas and considerations to meet the goal(s) of hazard mitigation plans as well

as a Hazard Identiﬁcation and Risk Assessment (HIRA) and a Threat and Hazard

Identiﬁcation and Risk Assessment (THIRA). Respondents are encouraged to provide

information about hazard mitigation planning and alternate methodologies that can help

the City of Puyallup consider potential options and assess whether solutions exist that

might meet its needs.

DESCRIPTION OF INFORMATION REQUESTED

All vendors with appropriate resources relating to the requirements set forth in this RFI are

hereto invited to submit a Capability Statement and contact information. The Capability

Statement should discuss the hazard mitigation planning capabilities to meet the potential

requirements, the hazard mitigation planning and plan requirements, and any other

speciﬁc and pertinent information that would enhance the City of Puyallup’s understanding

of the information submitted. This should include a hazard mitigation base plan, eight (8)

city or town hazard mitigation plan annexes to the regional plan, and the potential addition

of special district annexes to the hazard mitigation base plan.

The City of Puyallup is also considering a regional Hazard Identiﬁcation and Risk

Assessment (HIRA) and a Threat and Hazard Identiﬁcation and Risk Assessment (THIRA).

Respondents are encouraged to address the requirements and deliverables for a regional

HIRA and THIRA.

An estimated, nonbinding budgetary estimate should be included in the response.

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not

constitute a solicitation. Responses to this notice are not offers and cannot be

accepted by the City of Puyallup to form a binding contract. Respondents to this RFI

are solely responsible for all expenses associated with responding to this RFI.

Public Disclosure of Proposals

Information submittals received by the City of Puyallup in response to the RFI become

public records and are subject to Chapter 42.56 RCW, the Public Records Act.

Respondents should clearly identify in their information response any speciﬁc information

that it claims to be conﬁdential or proprietary. Upon receipt of any information submittals,

submittals shall be available for inspection and copying by the public. If the City of

Puyallup receives a Public Records Act request to view the information so marked in the

respondent’s information submittal its sole obligations shall be to notify the Respondent

(1) of the request and (2) of the date that such information will be released to the requestor

unless the Respondent obtains a court order to enjoin that disclosure pursuant to RCW

42.56.540. If the Respondent fails to timely obtain a court order enjoining disclosure, the

City of Puyallup will release the requested information on the date speciﬁed.

HOW TO RESPOND

Respondents should submit their response electronically, via email, to Kirstin Hofmann at

khofmann@puyallupwa.gov

Respondents must include:

• Attachment A: Request for Information Response Cover Sheet;

• A Capability Statement; and

• A Non-Binding Budgetary Estimate.

Attachment A: Request for Information (RFI) Response Cover Sheet

RFI Title: City of Puyallup Emergency Management Division on behalf of the East Pierce

Interlocal Coalition for Emergency Management (EPIC-EM) Hazard Mitigation Planning and

Hazard Mitigation Plan

RFI #: CoP-EM-001

Due Date and Time Due: July 7, 2026, no later than 4:00 PM

This is a request for information only. This RFI is issued solely for information and budget

purposes. It does not commit the City of Puyallup or the EPIC-EM to contract for any supply

or service. Further, the City of Puyallup is not at this time seeking proposals and will not

accept unsolicited proposals. Respondents are advised that the City of Puyallup will not

pay for any information or administrative costs incurred in response to this RFI, all costs

associated with responding to this RFI will be solely at the interested party’s expense.

Company Name:

Address:

Signature:

Authorized Representative:

Email:

Phone:

Fax:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Information for Hazard Mitigation Planning Services
Category:	Request for Proposals
Status:	Open

Request for Information for Hazard Mitigation Planning Services

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