Lab staining – Leica SPECTRA

Active

Contract Opportunity

REQUEST FOR INFORMATION / SOURCES SOUGHT for Histo machine Leica Histocore Spectra CV for Laboratory, Brand-Name or Equal

DEPARTMENT OF VETERANS AFFAIRS, VISN 23 Source Sought: The VA is seeking business sources qualified to provide some, or all, of the items listed below as Brand Name or Equal. This is NOT a solicitation.

INTERESTED SOURCES SHALL RESPOND BY:

Please submit response no later than 1000am CST Wednesday, May 21, 2025.

All responses and questions must be emailed to Becky.Delossantos@va.gov and must include in the subject line: Sources Sought Histo Stainer Machine 36C26325Q0780

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE:

1. Company name, address, phone number, primary contact(s), e-mail address.

2. State if your firm distributes the Brand Name items, or Equal items.

3. SAM UEI number.

4. NAICS (North American Industry Classification System) code that your firm uses for dental supplies.

5. State if your firm is a large business, small business, service-disabled-veteran-owned

small business, veteran-owned small business, HUB zone 8(a), women-owned small business or a small disadvantaged business.

6. State if your firm has the required items on Schedule (FSS, GSA, SEWP, other…).

7. Provide a letter from the manufacturer verifying your firm is an authorized distributor.

8. Provide the country of origin for each of the required items.

REQUIRED ITEM and Salient Characteristics:

Brand-Name or Equal to: Histo machine Leica Histocore Spectra CV

FUNCTIONAL/PERFORMANCE/SPECIFCATION

Description & Salient Characteristics: The Fargo VA Medical Center has a need for the purchase of Histo machine Leica Histocore Spectra CV is used in the Histology lab to place a piece of glass over a tissue section on a microscope slide. It serves the purpose of protecting the specimen, enhancing optical clarity, securing the sample, and preserving the slide. It is essential for high-quality analysis and diagnosis. The Leica Histocore Spectra ST is an automated stainer used to stain slide with H&E or Pap stain. Its purpose is to automate the staining process to reduce human error and increase efficiency, standardize staining, and improve workflow. The stain enhances tissue visualization aiding in diagnostic accuracy. This stainer is used in conjunction with the Leica Histocore Spectra cv which coverslips the slides after staining. This request is a firm-fixed price.

Salient Characteristics Brand Name or Equal to:

Leica HistoCore SPECTRA CV

No : 14051454200

The HistoCore SPECTRA CV is an automated high throughput benchtop coverslipper that can be used in conjunction with HistoCore SPECTRA ST to create an automated workstation.

• Consumable management system automatically monitors the status of all consumables.


• Allows a minimum of 2 racks (60 slides) to be processed at the same time.


• Integrated to a workstation, stained slides will be automatically transferred from HistoCore SPECTRA ST to HistoCore


• SPECTA CV.


• Ability to process up to minimum of 360 slides per hour.


• No external oven needed. Has built-in hot air oven.


• Oven can process up to 6 racks at the same time.


• Has precise reagent management using RFID-monitored consumables.


• Uses color-coded technology, color-coded slide rack hangers.


• As integrated suction/fume control system.


• Has a touch screen that is solvent resistant.


• Features an unload drawer the provides capacity to store up to 9 racks (270 slides).


• Continuous manual rack loading/unloading is accomplished without opening the instrument lid using the motorized load/unload drawers on the HistoCore SPECTRA CV.


• HistoCore SPECTRA CV is a closed system using validated plug & play mounting media and cover glass.


• In workstation mode, the color-coded slide racks can be assigned to the applicable staining program on HistoCore SPECTRA ST.


• Color-coded slide rack hangers with transponder which allows automatic selection of coverslipping parameters


• In workstation mode, the color-coded slide racks can be assigned to the applicable staining program on HistoCore SPECTRA ST.

Includes

HistoCore SPECTRA CV COVERGLASS 24X50

HistoCore SPECTRA X1 Mounting Median

Basic Instructions

4 racks for 30 slides, pack of 3

1 rack handle for 30 racks, yellow, pack of 3

1 Rack handle for 30 slide racks, light blue, pack of 3

1 Rack handle for 30 slide racks, red, pack of 3

1 Rack handle for 30 slide racks, white, pack of 3

2 Reagent vessels

assy. consisting of:

1 Reagent vessel

1 Reagent vessel lid

1 Cuvette clamp

1 Prime bottle

consisting of:

1 Laboratory bottle, 150 ml

1 Cap nut

1 Insert for Prime bottle

1 O-ring 28 x 3 mm

1 Cleaning bottle

1 Needle cleaning container, pack of 2

3 Rack storage rails for output drawer

1 Exhaust air hose set

consisting of:

1 Exhaust air hose, 2 m

1 Hose clamp

1 Pair of cut resistant gloves, size M

1 Tool kit

consisting of:

1 Slotted screw driver, 5.5 x 150

1 Leica brush

2 Fuses T16A

1 Set of Charcoal filters

consisting of:

2 Charcoal filters

4 Suction cups

2 Cover glass waste tray

2 Label covers "s"

2 Label covers "blank"

1 IFU-Bundle HistoCore SPECTRA CV

consisting of:

1 Instructions for use for HistoCore SPECTRA CV, printed, DE/EN

1 CD including available languages

1 IFU-language order sheet

HistoCore Spectra ST

No : 14051254354

• Stand-alone slide stainer.


• Continuous rack loading/unloading, without opening the instrument lid, is accomplished using motorized

load/unload drawers with 5 stations each.

• A maximum for 12 slide racks can be processed at the same time.


• Has a minimum of 52 stations available, of those a minimum of 6 can be used as rinse stations with one or 2 water supplies.


• Has the ability run programs provided by the vendor and customized programs.


• The reagent management system automatically monitors the conditions of all reagents.


• Informs operator when reagents need changing.


• Must be able to customize programs.


• Has color-coded slide rack hangers.


• Has status screen that shows all active programs.


• Integrated suction/fume control system with an activated carbon filter.


• Has ability to select incubation periods.

• autostart capability through color-coded rack recognition.


• Provides consistent staining from minimum 1 slide to maximum 1,600 slides.

HistoCore SPECTRA Workstation Kit

No : 14051254355

Dimensions (W x D x H):

1354 mm x 785,5 mm x 615 mm

53,3 x 30,9 x 24,2 inches

610 mm / 24 inches from rear to front feet

1060 mm / 41,7 inches heights with lid open

Dry weight: 165 kg, 363 lbs

Overall weight (with reagents and accessories):215 kg, 473 lbs

Nominal supply voltage: 100240

V/ 5060

Hz

Ambient temperature: 18 °C to 30 °C

Humidity: 80 % RH noncondensing

(Max),

Standard delivery:

1 Basic instrument

1 Accessory kit

consisting of:

1 Set of cuvettes consisting of:

46 Cuvettes, assy., incl. cuvette lid

6 Water rinse cuvettes, assy. including

6 O-ring 7x2 for water cuvette connector

1 Inscription cover-kit consisting of:

10 Inscription covers, blanc

5 Inscription covers, "H20"

5 Inscription covers, "S"

5 Inscription covers, "A" 1 Set of Charcoal filter cartridges, (pack of 2)

1 Drain hose

1 Hose clip

1 Water connection kit consisting of:

2 Water inlet hose, 10 mm, 2.5 m

1 Extension hose 1.5 m

1 Y junction

2 Double nipple G3/4 G3/8

1 Filter housing

1 Filter cartridge POROPLAST

1 Pipe coupling G 3/4

1 Blind cap G3/4

1 Seal washer

1 Single head wrench SW30 DIN894

1 Exhaust air hose, 2 m

1 Hose clip DIN3017, 5070 rf

1 Slotted screwdriver 5.5 x 150

3 Racks for 30 slides, pack of 3

1 Rack hanger for 30 slide racks, yellow, pack of 3

1 Rack hanger for 30 slide racks, dark blue, pack of 3

1 Rack hanger for 30 slide racks, red, pack of 3

1 Rack hanger for 30 slide rack, white, pack of 3

2 Fuses T16 A

1 Molykote 111, grease, 100 g

1 IFU-Bundle HistoCore SPECTRA ST

consisting of:

1 Instructions for use for HistoCore SPECTRA ST, printed, EN

1 CD including available languages

1 IFU-language order sheet

HistoCore SPECTRA CV COVER GLASS 24501

No : 3800152

Ready to use cover glass cartridges

HistoCore SPECTRA CV X1, Mounting Medium

No : 3801733

• Rapid drying, xylene based mounting media


• An antioxidant is added to prevent stain fading and prevent rings


• Sets up quickly so slides can be handles immediately after mounting

Power Cord various NEMA520 C19

No : 14041149613

Installation and Instrument Setup

Installation, adjustment and level alignment of the instrument are carried out as part of the

instrument installation by a service technician certified by Leica only.

This service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information.

“Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. These are areas where only authorized personnel are allowed (nurse’s stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors would typically be escorted and not be allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.). The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.”

Delivery Location

Fargo Health Care System Warehouse

2101 N Elm St.

Fargo, ND 58102

Delivery Times: M-F 7:30 am to 3:30 pm

Delivery and Installation

1. The vendor will be responsible to deliver the materials 60 days ARO Materials of all pieces to which make the equipment fully functional, including all accessories must be present upon delivery.

DISCLAIMER AND ADDITIONAL NOTICES:

Responses may be used as research to better understand the marketplace or for creating a potential future acquisition. Response is strictly voluntary; no reimbursement will be made for any costs associated with providing information in response to this or future information requests.

AT THIS TIME NO SOLICITATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION).

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

No Proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s.)

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