Request for Bids for Landscape Maintenance Services District Zones 12, 15, 16, 18, 20, 21, 22 & CW15

CITY OF MOORPARK
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR LANDSCAPE MAINTENANCE SERVICES
LMD ZONES 12, 15, 16, 18, 20, 21, 22 AND CW15
IDENTIFICATION NO. P&R-2026-2
RFP Submittals Due By
May 21, 2026
At 10:00 a.m.
City of Moorpark
Contact: Leland Baxter, Parks & Facilities Supervisor
323 Science Drive
Moorpark, California 93021

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS 3
INSTRUCTIONS TO BIDDERS 5
PROPOSAL FORM 11
BID SCHEDULE 12
BIDDER'S INFORMATION 20
CONTRACTOR'S REFERENCES 22
SUBCONTRACTOR LISTING 24
CONTRACTOR'S CERTIFICATE REGARDING WORKER'S COMPENSATION 26
NON-COLLUSION DECLARATION 27
EQUAL OPPORTUNITY CERTIFICATE 28
AGREEMENT TO COMPLY WITH LABOR LAW 29
BID BOND 30
SAMPLE AGREEMENT 32
APPENDIX A - EXECUTION OF CONTRACT 50
APPENDIX B - CONTRACTOR'S PERFORMANCE REQUIREMENTS 60
APPENDIX C - SCOPE OF WORK 71
APPENDIX D - AREAS TO BE MAINTAINED 90
APPENDIX E - INTENT TO SPRAY 94
APPENDIX F - CONTRACTOR'S WEEKLY INSPECTION REPORT 95
APPENDIX G - CONTRACTOR'S WEEKLY IRRIGATION REPORT 98
APPENDIX H - AREA DIAGRAMS 100
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CITY OF MOORPARK
NOTICE INVITING SEALED BIDS
FOR
LANDSCAPE MAINTENANCE SERVICES
FOR LANDSCAPE MAINTENANCE DISTRICT ZONES 12, 15, 16, 18, 20, 21, 22 AND CW15
Identification No. P&R-2026-2
PUBLIC NOTICE IS HEREBY GIVEN that the City of Moorpark ("City"), invites sealed bids for the
above stated project and will receive such bids in the office of the Parks and Recreation
Department, 323 Science Drive, Moorpark, California, 93021 up to the hour of 10:00 a.m. on May
21, 2026.
The Scope of Work for this project consists of providing all labor, services, and furnishing all
materials, tools, equipment, supplies and transportation as necessary for the performance of
scheduled landscape maintenance services in landscaped parkways, medians, slopes in
accordance with contract provisions and specifications attached hereto and made a part of this
Notice.
Prospective bidders may obtain copies of the RFP for Landscape Maintenance Services for
Landscape Maintenance District Zones 12, 15, 16, 18, 20, 21, 22 and CW15 from the City of
Moorpark website at www.moorparkca.gov/bids.
A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 9:00 a.m. at the
Moorpark Public Services Facility, located at 627 Fitch Avenue. Every Bidder is required to
attend the pre-bid meeting. Failure of a Bidder to attend will render that Bidder's Bid non-
responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately
examine the Project site before submitting a Bid.
Bid proposals must be accompanied by a certified or cashier's check, or bidder's bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for year
one (1). All Bonds must be issued by a California admitted Surety insurer using the forms set forth
in the Contract Documents, or other form approved by the City Attorney. This bond or check will
constitute a guarantee that the bidder will, if an award is made to him/her in accordance with the
terms of said bidder's proposal, provide all licenses, insurance and bonds as identified in this
Request for Proposal and execute a contract on the City's standard form.
Prevailing Wages. In accordance with Labor Code Section 1770 et seq., the Project is a "public
work." The selected Bidder (Contractor) and any Subcontractors shall pay wages in accordance
with the determination of the Director of the Department of Industrial Relations ("DIR") regarding
the prevailing rate of per diem wages. Copies of those rates are on file and are available to any
interested party upon request. The Contractor shall post a copy of the DIR's determination of the
prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring
and enforcement by the DIR.
If a prospective bidder is in doubt or has any questions as to the true meaning or intent of any part
of the Bid package, or discovers discrepancies, errors, or conflicts, or omissions, he/she may
submit, to the City, a written request via email for an interpretation or a correction thereof.
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Interpretations or corrections shall be made only by addendum duly issued by the City. A copy of
such addendum will be posted on the City bid page and such addendum shall be considered a part
of, and incorporated in, the Contract Documents. Bidders are responsible for ensuring that they
have received any and all Addenda. Questions must be received in writing no later than Friday,
May 15, 2026 at 4 p.m. local time in order to provide the City sufficient time to evaluate the question
and respond. Questions received after the aforementioned deadline will be deemed not received.
The City will respond via written addendum no later than 48 hours prior to the bid due date. See
Instructions to Bidders for contact and additional information.
Bids must be prepared on the approved Proposal forms in conformance with the Instructions to
Bidders and submitted to the City of Moorpark (323 Science Drive, Moorpark, CA 93021) in a
sealed envelope plainly marked on the outside, "RFP for Landscape Maintenance Services -
Do Not Open With Regular Mail", and proposer's name.
All bidders must possess a State of California Contractor's License, Class C-27, and State of
California Pesticide License, and be registered with the Department of Industrial Relations (DIR),
as defined in the contract documents at the time of bid submission to be eligible for the award of
contract. Said Licenses must be maintained in good standing throughout the term of the contract.
Failure to possess the specified licenses shall render the bid as non-responsive. No contract will
be awarded other than to a contractor properly licensed in accordance with contract documents,
and the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of
California, cited as the Contractor's State License Law. Each bidder shall submit evidence of DIR
Registration, active contractor's license, and required pesticide license with the bid documents.
All bids must be submitted in conformance with this Notice and with Instructions to Bidders. The
City of Moorpark reserves the right to reject all bids.
This contract is subject to liquidated damages.
The Contract Documents and Specifications will be available for public inspection at the following
locations:
City of Moorpark Ventura County Contractor's Association
www.moorparkca.gov 1830 Lockwood Street, Suite 110
Oxnard, CA 93036
FW Dodge
1333 S. Mayflower Avenue, Suite 300 www.ebidboard.com
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INSTRUCTIONS TO BIDDERS
PROPOSAL FORMS AND SUBMITTAL
The City is soliciting cost proposals for the maintenance of City Landscape Maintenance District
(LMD) Zones 12, 15, 16, 18, 20, 21, 22 and CW15 landscaped slopes, parkways, medians, trails,
and detention basins. The bid form includes itemized costs for each area and a total for combined
service cost for each Zone.
Bids shall be submitted in writing on the forms provided by the City. Use of other forms may be
cause for rejection of bids. All information requested therein must be clearly and legibly set forth
in the manner and form indicated. The proposal forms which must be submitted by bidders include
pages 12 through 26, as may be amended by the City.
SCOPE OF WORK
Scope of work to be performed under contract with the City includes, but is not limited to, labor,
services, and furnishing all materials, tools, equipment, supplies and transportation as necessary
for the performance landscape maintenance and related services as more fully described in
Appendices A, B, C, D, E, F, G, and H to the Contract contained herein.
EXAMINATION OF REQUEST FOR PROPOSALS DOCUMENT, BIDDING INSTRUCTIONS AND
PROPOSAL, CONTRACT DOCUMENTS, PERFORMANCE REQUIREMENTS, SCOPE OF
WORK, AND AREAS TO BE MAINTAINED.
The bidder shall personally examine the site of the work contemplated, specifications, and Contract
Documents before submitting a bid proposal, to ascertain the existences of any conditions which
may impact the bid proposal. Therefore, it will be assumed that the bidder has personally
investigated and is satisfied as to the general and local conditions to be encountered, the character
of equipment and facilities needed preliminary to and during the prosecution of the services, and
the requirements of these specifications. It is mutually agreed that submission of a proposal shall
be considered prima facie evidence that the bidder has made such examination and fully accepts
the responsibility for the terms and conditions of the areas to be maintained according to this
contract.
A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 9:00 a.m. at the
Moorpark Public Services Facility, located at 627 Fitch Avenue. Every Bidder is required to
attend the pre-bid meeting. Failure of a Bidder to attend will render that Bidder's Bid non-
responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately
examine the Project site before submitting a Bid.
PROPOSAL GUARANTEE
Bid proposals must be accompanied by a certified or cashier's check, or bidder's bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for year
one (1). This bond or check will constitute a guarantee that the bidder will, if an award is made to
him/her in accordance with the terms of said bidder's proposal, provide all licenses, insurance, and
bonds as identified in this Request for Proposal and execute a contract on the City's standard form.
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The proceeds of the bond will become the property of the City if the bidder fails to or refuses to
execute the contract within fourteen (14) calendar days after the City has notified the bidder of
intent to award the bid or within fourteen (14) calendar days after notice of the award has been sent
by mail to the bidder, whichever occurs first. Additionally, the proceeds of the bidder's bond will
become the property of the City if the bidder fails to or refuses to furnish satisfactory bonds or
evidence of insurance required in the contract construction documents within fourteen (14) calendar
days after the bid has been awarded. The bond shall be duly executed by a surety admitted to do
business in the State of California. All bid bonds or substitutes thereof will be returned upon timely
execution of the contract and the filing of satisfactory insurance certifications and bonds by
successful bidder.
DELIVERY OF PROPOSAL
Proposals shall be enclosed in a sealed envelope plainly marked on the outside, "RFP for
Landscape Maintenance Services - Do Not Open With Regular Mail", and proposer's name.
Proposals may be mailed or delivered by messenger to Parks and Recreation Department,
Moorpark City Hall, 323 Science Drive, Moorpark, CA 93021. However, it is the bidder's
responsibility alone to ensure delivery of the proposal to the appropriate official prior to the bid due
date stipulated in the Notice Inviting Sealed Bids. Late proposals will not be considered.
In order to guard against premature opening, the bid must be clearly labeled with the bid title and
name of bidder, as stated above. Proposals will not be opened publicly, and the City will endeavor
to keep such confidential until a preferred service provider is recommended to the City Council. A
tally of names will be performed and may be released upon request.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, incompleteness, or provisions attached to a proposal will
render it irregular and may cause its rejection. The completed Proposal forms shall be without
interlineations, alterations, or erasures. Bids with supplemental information or form other than
those proposed forms provided by the City will not be considered.
BID WITHDRAWAL
A bidder may withdraw his/her proposal, without prejudice prior to the time specified for the bid
opening, by submitting a written request to the City for its withdrawal, in which event the proposal
will be returned to the bidder unopened. No proposal received after the time specified or at any
place other than the place stated in the "Notice Inviting Bids" will be considered.
BIDDER QUALIFICATIONS
All bidders must possess the following:
1) A State of California Contractor's License, Class C-27.
2) A Pesticide License issued by State of California Department of Pesticide Regulation
Enforcement Branch for pesticide operations to be performed. Copies of said licenses required of
bidder must be presented at the time of bid submission to be eligible for the award of contract and
must be maintained in good standing throughout the term of the contract. If contractor plans to
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utilize the services of a subcontractor to provide pesticide operations, said subcontractor must be
identified in bid proposal on the form provided. This shall include all subcontractors; PCA (Pest
Control Advisor), and QAC (Qualified Applicator Certificate), or QAL (Qualified Applicator License).
Failure to possess the specified license shall render the bid as non-responsive. No contract will be
awarded other than to a contractor properly licensed in accordance with the provisions of Chapter
9, Division 3, of the Business and Professions Code of the State of California, cited as the
Contractor's State License Law. Each bidder shall submit a photographic copy of its active
contractor's license and pesticide license with the bid documents.
The City shall, before awarding a bid, verify that a contractor was properly licensed when the
contractor submitted the bid. In the event of a dispute as to the classification of license required
the opinion of the California Contractors' State License Board shall prevail.
Bidder must obtain a City Business Registration prior to commencing work under this contract.
COMPETENCY OF BIDDERS
In addition to the bidder's proposed compensation for services, consideration will be given to:
1. Capability and qualifications of the contractor to perform the work including, equipment,
support facilities, and qualified personnel;
2. Prior experience in performing services of similar size and scope in a competent and
consistent manner including review of references of previous and current contracts; and
3. Financial stability and standing of contractor, and proven competency of the bidder of
the performance of the services covered by the bid.
No bid for services will be accepted from a contractor who is not licensed in accordance with
applicable State Law. No award will be made to a bidder who has not been licensed in accordance
with the provisions of the State Business and Professions Code by the date of the award of contract.
ADDENDA
The City may, from time to time, issue Addenda to the Contract Documents. Bidders are
responsible for ensuring that they have received any and all Addenda. Each Bidder is responsible
for verifying that it has received all Addenda issued, if any. Bidders must acknowledge receipt of
all Addenda, if any, in their bids. Failure to acknowledge receipt of all Addenda may cause a Bid
to be deemed incomplete and non-responsive.
DISCREPANCIES AND MISUNDERSTANDINGS
Bidders must satisfy themselves by personal examination of the work sites, Contract Documents,
Specifications, and by any other means as they may believe necessary, as to the actual physical
conditions, requirements and difficulties under which the work must be performed. No bidder shall
at any time after submission of a proposal make any claim or assertion that there was any
misunderstanding or lack of information regarding the nature or amount of work necessary for the
satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Contract
Documents shall be called to the attention of the City in writing and clarified in writing prior to the
submission of proposals. Neither the City nor any of its officers, employees or servants assumes
any responsibility for errors or misinterpretations resulting from the receipt or use of an incomplete
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set of contract documents or addenda. The bidder must satisfy themselves that they have received
a complete set of contract documents and addenda.
Bidder finding discrepancies or omissions in the RFP documentation or having doubts as to the
meaning or intent of any provision should immediately notify the contact person listed below.
Questions must be received in writing no later than May 15, 2026 at 4 p.m. local time in order to
provide the City sufficient time to evaluate the question and respond. All questions related to this
RFP shall be directed to:
Leland Baxter, Parks & Facilities Supervisor
Email: lbaxter@moorparkca.gov
Written addenda shall be the sole means for modifying the Contract Documents prior to the bid
opening. The City shall not be bound by oral communications purportedly modifying or interpreting
the Contract Documents regardless of when or by whom such oral communications are made and
bidder should not rely upon such oral communications in preparing their bid.
DIR REGISTRATION
Bidder acknowledges that it is aware that Labor Code Section 1725.5 requires all contractors and
subcontractors to annually register with the DIR before bidding or performing work on any public
works project.
PREVAILING WAGES
Bidder must agree to abide by the requirements under Section 1770 et seq of the Labor Code of
the State of California for prevailing wages. Bidder acknowledges that this project is a public work
to which prevailing wages apply, and that a public works project is subject to compliance monitoring
and enforcement by the California Department of Industrial Relations (DIR).
Bidders are hereby notified that pursuant to the provisions of the California Labor Code copies of
the determination of the Director of the Department of Industrial Relations of the general prevailing
rate of per diem wages for each craft, classification, or type of worker needed to execute the work
are on file and available to any interested person upon request at the Parks and Recreation
Department or on the Internet at http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html and are
hereby incorporated herein and made a part hereof as though set forth in full.
Contractor is fully responsible to ascertain the rates of wages he/she will be required to pay
throughout the execution of all work under the contract and to comply with all regulations pertaining
to prevailing wages.
Contractor also agrees to comply with and be bound by all the terms, rules and regulations
described in (a) Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California
Labor Code, including without limitation Labor Code Section 1771 and (b) the rules and regulations
established by the DIR implementing such statutes, as though set forth in full herein, including any
applicable amendments made thereto during the term of this Agreement. For every subcontractor
who will perform work on this project, Contractor shall be responsible for subcontractor's
compliance with (a) and (b) and Contractor shall take all necessary actions to ensure
subcontractor's compliance.
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AWARD OF CONTRACT
At its sole discretion, the City reserves the right to reject any or all proposals, to waive any
irregularity, and to take the bids under advisement for a period of sixty (60) days, as may be
required to provide for the best interests of the City. The City reserves the right to request additional
information from any bidder, at any time, which the City deems necessary to evaluate the bidder's
proposal and qualifications. In no event will an award be made until all necessary investigations
are made as to the responsibility and qualifications of the bidder to whom the award is
contemplated.
Contract award is subject to City Council Resolution No. 2019-3829 governing the procurement of
personal, professional consulting or other contractual services, the contracts for which may be
awarded without observing the bidding procedures set forth in Chapter 3.04 of the Moorpark
Municipal Code. As stated therein, "cost of service may be considered, however, the lowest cost
may not be the sole factor in deciding which firm or who shall be awarded the contract. It may be
in the City's best interest to award the contract to a contractor who may or may not be the lowest
priced contractor based on the scope of services, availability, unique skills, staffing levels, timing,
prior experience, familiarity with the City and other factors required by the department." (Resolution
No. 2019-3829, Section 3. Factors to Consider)
TIME FOR COMMENCEMENT AND COMPLETION
This is a twelve (12) month contract (July 1, 2026 through June 30, 2027), with an option for three
(4) additional one-year terms, at the City's discretion. An Agreement in substantially the same form
as the Sample Agreement included in the Contract Documents, shall be signed by the successful
bidder and returned to the City Project Representative, at Moorpark City Hall, 323 Science Drive,
Moorpark, CA, together with the insurance certificates and endorsements and contract bonds within
fourteen (14) calendar days after mailing by City of the Notice of Award of Contract. Contractor
agrees to endorse the third party general liability coverage required herein to include as additional
insureds City, its officials, employees, agents, using standard ISO endorsement CG 2010 and CG
2037 with edition acceptable to the City, or equivalent as approved by the City. Contractor also
agrees to require all contractors, subcontractors, and anyone else involved in any way with the
project contemplated by this Agreement to do likewise.
The bidder warrants that he/she possesses, and has arranged through subcontracts, all capital and
other equipment, labor, and materials to carry out and complete the work hereunder in compliance
with all applicable Federal, State, County, City and Special District laws, ordinances, and
regulations. Refusal or failure to deliver an executed Agreement, bonds, and insurance in the form
provided in the Contract Documents and approved by the City within fourteen (14) calendar days,
as identified above, shall be just cause, at the City's sole option, to annul the award. In such an
event, the City may successfully award the contract to the next qualified bidder until a properly
executed contract is obtained, or it may at any time reject all remaining bids and proceed as
provided by law. No bid shall be considered binding upon the City until the execution of the
Agreement by the City.
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FAILURE TO ACCEPT CONTRACT
If the bidder to whom the award is made fails to enter into the contract, the award will be annulled;
any bid security will be forfeited in accordance with the Bid Terms and Conditions, and Special Bid
Terms and Conditions if a bidder's bond or security is required; and an award may be made to the
next lowest responsible bidder who shall fulfill every term and condition of the bid documents.
CONTRACT ASSIGNMENT
The bidder shall not in whole or in part, assign, transfer, convey or otherwise dispose of the
contract, or its right, title or interest, or its power to execute such a contract to any individual or
business entity of any kind without prior written consent of the City, which may be withheld at the
City's sole discretion.
NON-DISCRIMINATION
In the performance of the terms of this contract, the bidder agrees that he/she will not engage in,
nor permit such subcontractors as he/she may employ, to engage in discrimination in employment
of persons because of the race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, or military and veteran status of such persons.
Bidders will comply with all non-discrimination laws.
NON-COLLUSION AFFIDAVIT
Each bidder shall submit a statement of non-collusion affidavit to be executed by bidder and
submitted with bid on the form provided in the bid package.
ANTICIPATED SCHEDULE
Issuance of RFP:............................... April 27, 2026
Mandatory Pre-Bid Meeting:.................May 12, 2026 (9 a.m. PT)
Deadline for Questions/Clarifications:.....May 15, 2026 (4 p.m. PT)
Deadline for RFP submittal:..................May 21, 2026 (10 a.m. PT)
City Council Approval:.........................June 3, 2026
Contract Execution:............................June, 2026
Start of Services:...............................July 1, 2026
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