CITY OF MOORPARK
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR LANDSCAPE MAINTENANCE SERVICES
LMD ZONES 12, 15, 16, 18, 20, 21, 22 AND CW15
IDENTIFICATION NO. P&R–2026-2
RFP Submittals Due By
May 21, 2026
At 10:00 a.m.
City of Moorpark
Contact: Leland Baxter, Parks & Facilities Supervisor
323 Science Drive
Moorpark, California 93021
TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS
3
INSTRUCTIONS TO BIDDERS
5
PROPOSAL FORM
11
BID SCHEDULE
12
BIDDER’S INFORMATION
20
CONTRACTOR’S REFERENCES
22
SUBCONTRACTOR LISTING
24
CONTRACTOR’S CERTIFICATE REGARDING WORKER’S COMPENSATION
26
NON-COLLUSION DECLARATION
27
EQUAL OPPORTUNITY CERTIFICATE
28
AGREEMENT TO COMPLY WITH LABOR LAW
29
BID BOND
30
SAMPLE AGREEMENT
32
APPENDIX A – EXECUTION OF CONTRACT
50
APPENDIX B – CONTRACTOR’S PERFORMANCE REQUIREMENTS
60
APPENDIX C – SCOPE OF WORK
71
APPENDIX D – AREAS TO BE MAINTAINED
90
APPENDIX E – INTENT TO SPRAY
94
APPENDIX F – CONTRACTOR’S WEEKLY INSPECTION REPORT
95
APPENDIX G – CONTRACTOR’S WEEKLY IRRIGATION REPORT
98
APPENDIX H – AREA DIAGRAMS
100
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CITY OF MOORPARK
NOTICE INVITING SEALED BIDS
FOR
LANDSCAPE MAINTENANCE SERVICES
FOR LANDSCAPE MAINTENANCE DISTRICT ZONES 12, 15, 16, 18, 20, 21, 22 AND CW15
Identification No. P&R-2026-2
PUBLIC NOTICE IS HEREBY GIVEN that the City of Moorpark (“City”), invites sealed bids for the
above stated project and will receive such bids in the office of the Parks and Recreation
Department, 323 Science Drive, Moorpark, California, 93021 up to the hour of 10:00 a.m. on May
21, 2026.
The Scope of Work for this project consists of providing all labor, services, and furnishing all
materials, tools, equipment, supplies and transportation as necessary for the performance of
scheduled landscape maintenance services in landscaped parkways, medians, slopes in
accordance with contract provisions and specifications attached hereto and made a part of this
Notice.
Prospective bidders may obtain copies of the RFP for Landscape Maintenance Services for
Landscape Maintenance District Zones 12, 15, 16, 18, 20, 21, 22 and CW15 from the City of
Moorpark website at www.moorparkca.gov/bids.
A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 9:00 a.m. at the
Moorpark Public Services Facility, located at 627 Fitch Avenue. Every Bidder is required to
attend the pre-bid meeting. Failure of a Bidder to attend will render that Bidder’s Bid non-
responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately
examine the Project site before submitting a Bid.
Bid proposals must be accompanied by a certified or cashier’s check, or bidder’s bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for year
one (1). All Bonds must be issued by a California admitted Surety insurer using the forms set forth
in the Contract Documents, or other form approved by the City Attorney. This bond or check will
constitute a guarantee that the bidder will, if an award is made to him/her in accordance with the
terms of said bidder’s proposal, provide all licenses, insurance and bonds as identified in this
Request for Proposal and execute a contract on the City’s standard form.
Prevailing Wages. In accordance with Labor Code Section 1770 et seq., the Project is a “public
work.” The selected Bidder (Contractor) and any Subcontractors shall pay wages in accordance
with the determination of the Director of the Department of Industrial Relations (“DIR”) regarding
the prevailing rate of per diem wages. Copies of those rates are on file and are available to any
interested party upon request. The Contractor shall post a copy of the DIR’s determination of the
prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring
and enforcement by the DIR.
If a prospective bidder is in doubt or has any questions as to the true meaning or intent of any part
of the Bid package, or discovers discrepancies, errors, or conflicts, or omissions, he/she may
submit, to the City, a written request via email for an interpretation or a correction thereof.
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Interpretations or corrections shall be made only by addendum duly issued by the City. A copy of
such addendum will be posted on the City bid page and such addendum shall be considered a part
of, and incorporated in, the Contract Documents. Bidders are responsible for ensuring that they
have received any and all Addenda. Questions must be received in writing no later than Friday,
May 15, 2026 at 4 p.m. local time in order to provide the City sufficient time to evaluate the question
and respond. Questions received after the aforementioned deadline will be deemed not received.
The City will respond via written addendum no later than 48 hours prior to the bid due date. See
Instructions to Bidders for contact and additional information.
Bids must be prepared on the approved Proposal forms in conformance with the Instructions to
Bidders and submitted to the City of Moorpark (323 Science Drive, Moorpark, CA 93021) in a
sealed envelope plainly marked on the outside, "RFP for Landscape Maintenance Services –
Do Not Open With Regular Mail”, and proposer’s name.
All bidders must possess a State of California Contractor’s License, Class C-27, and State of
California Pesticide License, and be registered with the Department of Industrial Relations (DIR),
as defined in the contract documents at the time of bid submission to be eligible for the award of
contract. Said Licenses must be maintained in good standing throughout the term of the contract.
Failure to possess the specified licenses shall render the bid as non-responsive. No contract will
be awarded other than to a contractor properly licensed in accordance with contract documents,
and the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of
California, cited as the Contractor’s State License Law. Each bidder shall submit evidence of DIR
Registration, active contractor’s license, and required pesticide license with the bid documents.
All bids must be submitted in conformance with this Notice and with Instructions to Bidders. The
City of Moorpark reserves the right to reject all bids.
This contract is subject to liquidated damages.
The Contract Documents and Specifications will be available for public inspection at the following
locations:
City of Moorpark
www.moorparkca.gov
FW Dodge
1333 S. Mayflower Avenue, Suite 300
Ventura County Contractor’s Association
1830 Lockwood Street, Suite 110
Oxnard, CA 93036
www.ebidboard.com
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INSTRUCTIONS TO BIDDERS
PROPOSAL FORMS AND SUBMITTAL
The City is soliciting cost proposals for the maintenance of City Landscape Maintenance District
(LMD) Zones 12, 15, 16, 18, 20, 21, 22 and CW15 landscaped slopes, parkways, medians, trails,
and detention basins. The bid form includes itemized costs for each area and a total for combined
service cost for each Zone.
Bids shall be submitted in writing on the forms provided by the City. Use of other forms may be
cause for rejection of bids. All information requested therein must be clearly and legibly set forth
in the manner and form indicated. The proposal forms which must be submitted by bidders include
pages 12 through 26, as may be amended by the City.
SCOPE OF WORK
Scope of work to be performed under contract with the City includes, but is not limited to, labor,
services, and furnishing all materials, tools, equipment, supplies and transportation as necessary
for the performance landscape maintenance and related services as more fully described in
Appendices A, B, C, D, E, F, G, and H to the Contract contained herein.
EXAMINATION OF REQUEST FOR PROPOSALS DOCUMENT, BIDDING INSTRUCTIONS AND
PROPOSAL, CONTRACT DOCUMENTS, PERFORMANCE REQUIREMENTS, SCOPE OF
WORK, AND AREAS TO BE MAINTAINED.
The bidder shall personally examine the site of the work contemplated, specifications, and Contract
Documents before submitting a bid proposal, to ascertain the existences of any conditions which
may impact the bid proposal. Therefore, it will be assumed that the bidder has personally
investigated and is satisfied as to the general and local conditions to be encountered, the character
of equipment and facilities needed preliminary to and during the prosecution of the services, and
the requirements of these specifications. It is mutually agreed that submission of a proposal shall
be considered prima facie evidence that the bidder has made such examination and fully accepts
the responsibility for the terms and conditions of the areas to be maintained according to this
contract.
A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 9:00 a.m. at the
Moorpark Public Services Facility, located at 627 Fitch Avenue. Every Bidder is required to
attend the pre-bid meeting. Failure of a Bidder to attend will render that Bidder’s Bid non-
responsive. No allowances for cost adjustments will be made if a Bidder fails to adequately
examine the Project site before submitting a Bid.
PROPOSAL GUARANTEE
Bid proposals must be accompanied by a certified or cashier’s check, or bidder’s bond, made
payable to the City of Moorpark in the amount of ten percent (10%) of the total bid price for year
one (1). This bond or check will constitute a guarantee that the bidder will, if an award is made to
him/her in accordance with the terms of said bidder’s proposal, provide all licenses, insurance, and
bonds as identified in this Request for Proposal and execute a contract on the City’s standard form.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
