Kansas City Area Transportation Authority (KCATA) Tire Leasing Program
| Location: | Missouri |
|---|---|
| Posted: | Jun 16, 2026 |
| Due: | Jul 23, 2026 |
| Agency: | Kansas City Area Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Bid # G26-7014-33 |
| Publication URL: | To access bid details, please log in. |
Kansas City Area Transportation Authority (KCATA) Tire Leasing Program
Bid # G26-7014-33
Opening Date: Jun 16, 2026
Closing Date: Jul 23, 2026 2:00 pm
Opportunity Type: Request For Proposal
The Kansas City Area Transportation Authority (KCATA, ATA, Authority) is soliciting proposals from qualified vendors to provide tire leasing on a cost per mileage basis that includes on-site service and support. The Supplier shall furnish tires, service, inspection, account for and, maintain a replacement supply of tires for the KCATA’s fleet, as hereinafter described. The KCATA currently operates approximately 184 buses ranging from large, Bus Rapid Transit (BRT), small, and cutaway style. KCATA anticipates awarding a three (3) year contract with two (2), one-year option years.
Bid Details : Kansas City Area Transportation Authority (KCATA) Tire Leasing Program (pdf)
Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email:
acampbell@kcata.org
Additional Information: Additional Details
Attachment Preview
REQUEST FOR PROPOSALS (RFP) #G26-7014-33
Kansas City Area Transportation Authority
(KCATA) Tire Leasing Program
Date: 6/16/2026
Contact: Andrew Campbell, Buyer
Telephone: 816-346-0268
Email: acampbell@kcata.org
KCATA RFP #G26-7014-33: KCATA’s Tire Leasing Program
6/16/2026
Page 1 of 70
Request for Proposals (RFP) G26-7014-33
KCATA’s Tire Leasing Program
The Kansas City Area Transportation Authority (KCATA, ATA, Authority) is soliciting proposals from qualified vendors to
provide tire leasing on a cost per mileage basis that includes on-site service and support. The Supplier shall furnish tires,
service, inspection, account for and, maintain a replacement supply of tires for the KCATA’s fleet, as hereinafter described.
The KCATA currently operates approximately 184 buses ranging from large, Bus Rapid Transit (BRT), small, and cutaway
style. KCATA anticipates awarding a three (3) year contract with two (2), one-year option years.
Project Diversity Goal.
This project is funded in part with Federal Transit Administration (FTA) grants. There is a NO Disadvantaged Business
Enterprise (DBE) goal established for this project. DBE firms are encouraged to submit proposals as prime contractors,
joint ventures, or subcontractors. See Section 3.11 for more information on KCATA’s policy regarding KCATA’s Diversity
Programs.
On-Site Requests. You may request a site visit by contacting Andew Campbell, Buyer, via email at acampbell@kcata.org or
by phone at 816-346-0268. Site visits must be requested in advance and final visit must be on or before June 26, 2026.
Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed in writing via email only to
Andrew Campbell at acampbell@kcata.org with the RFP number in the Subject line. Questions and requests for clarifications
will be received until 2:00 p.m. Central Time on July 3, 2026. If required, KCATA’s response to these submissions will be in
the form of an Addendum.
Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later
than 2:00 p.m. Central on July 23, 2026. See Section 3.2 for submittal instructions.
Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or
electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not
be opened nor considered responsive.
Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of
closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;
or 2) to procure or contract for services/materials. Proposers shall read and understand the requirements of this proposal
covered in the sections listed under the Table of Contents of this document.
The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified
individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.
Evaluation/Award. Following an initial review and screening of all timely and responsive proposals, highly qualified
Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed as to
exact date and time if invited for interviews and discussion. Proposers may also be required to submit written responses
to questions regarding their proposals. All contractual agreements are subject to final approval by the Kansas City Area
Transportation Authority’s Board of Commissioners.
Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any
officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through
any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s Board of
Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the date of
proposal issue and ending on the date of the selection of a Contractor. Any such contact would be grounds for
disqualification of the Proposer.
Kristen Emmendorfer
Director of Procurement
KCATA RFP #G26-7014-33: KCATA’s Tire Leasing Program
6/16/2026
Page 2 of 70
TABLE OF CONTENTS
Page
SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 6
SECTION 2. SCOPE OF SERVICES ......................................................................................................................................... 7
2.1 General Requirements ............................................................................................................................................... 7
2.2 Tire Requirements ...................................................................................................................................................... 7
2.3 Service Requirements............................................................................................................................................... 10
2.4 Invoicing and Compensation .................................................................................................................................... 12
2.5 Contract Option Years .............................................................................................................................................. 12
SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 14
3.1 General Information................................................................................................................................................. 14
3.2 Proposal Submissions............................................................................................................................................... 14
3.3 Reservations ............................................................................................................................................................. 14
3.4 Proposer’s Responsibilities ...................................................................................................................................... 15
3.5 Authorization to Propose ......................................................................................................................................... 15
3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 15
3.7 Modification of Proposals ........................................................................................................................................ 15
3.8 Unbalanced Proposal ............................................................................................................................................... 15
3.9 Protests .................................................................................................................................................................... 12
3.10 Disclosure of Proprietary Information ..................................................................................................................... 16
3.11 Diverse Business Enterprise Requirements .............................................................................................................. 17
SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................18
4.1 Introduction ............................................................................................................................................................. 18
4.2 Proposal Format ....................................................................................................................................................... 18
4.3 Volume 1 – Cost Proposal ....................................................................................................................................... 18
4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 19
4.5 Volume 3 – Contractual Proposal ............................................................................................................................ 22
4.6 Proposal Evaluation Criteria ..................................................................................................................................... 25
4.7 Presentations/Interviews/Written Responses ......................................................................................................... 25
4.8 Contractor Selection ................................................................................................................................................ 25
4.9 Contract Award ........................................................................................................................................................ 25
ATTACHMENTS
Attachment A
Attachment B
Attachment C-1
Attachment C-2
Attachment D
Attachment E
Attachment F-1
Attachment F-2
Attachment G
Attachment H-1
Attachment H-2
Attachment I
Attachment J-1
Attachment J-2
Attachment K-1
Attachment K-2
Attachment L-1
Proposal Submittal Checklist.............................................................................................................. 26
Sample Agreement/Terms and Conditions ........................................................................................ 27
Price Proposal(Cost to include purchase of leased tires) .................................................................. 51
Price Proposal(Cost to exclude purchase of leased tires) .................................................................. 53
Letter of Intent to Subcontract (for Diverse Subcontractors) ............................................................ 55
Affidavit of Civil Rights Compliance.................................................................................................... 56
Guidelines for Workforce Analysis/EEO-1 Report.............................................................................. 59
KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 60
Non Collusion Affidavit....................................................................................................................... 61
Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 62
Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification............................... 63
Request for Change or Approved Equal ............................................................................................. 64
Certification of Primary Participant Regarding Debarment, Suspension (Prime Contractor) ............ 65
Certification of Lower-Tier Participants Regarding Debarment, Suspension (Subs) .......................... 66
Certification of Primary Participants Regarding Restrictions on Lobbying (Prime)............................ 67
Certification of Lower-Tier Participants Regarding Restrictions on Lobbying (Subs)......................... 68
Certification of Primary Participants Regarding Federal Tax Liability and Conviction (Prime) .......... 69
KCATA RFP #G26-7014-33: KCATA’s Tire Leasing Program
6/16/2026
Page 3 of 70
Attachment L-2 Certification of Lower-Tier Participants Regarding Federal Tax Liability and Conviction (Subs)........ 70
Attachment M Buy America Certification for Steel or Manufactured Products not Including Rolling Stock ............. 71
KCATA RFP #G26-7014-33: KCATA’s Tire Leasing Program
6/16/2026
Page 4 of 70
NO PROPOSAL REPLY FORM
Request for Proposals (RFP) G26-7014-33
KCATA’s Tire Leasing Program
To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but
do not wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at
acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement
Department, 1350 East 17th Street, Kansas City, MO, 64108.
This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so
indicating below.
Unfortunately, we must offer a “No Proposal” at this time because:
____ 1.
____ 2.
We do not wish to participate in the proposal process.
We do not wish to propose under the terms and conditions of the Request for Proposal document. Our
objections are:
_______________
____ 3.
____ 4.
____ 5.
We do not feel we can be competitive.
We do not provide the services on which Proposals are requested.
Other: _______________________________________________________________________
____ We wish to remain on the Proposer’s list for these services.
____ We wish to be removed from the Proposer’s list for these services.
FIRM NAME
SIGNATURE
KCATA RFP #G26-7014-33: KCATA’s Tire Leasing Program
6/16/2026
Page 5 of 70
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