IFB 2026-07 Paratransit Vehicle Decal Rebrand

VICTOR VALLEY TRANSIT
Representing the communities of Apple Valley, Adelanto, Barstow, Hesperia,
Victorville, and San Bernardino County.
INVITATION FOR BID
IFB 2026-07
PARATRANSIT VEHICLES REBRANDING DECALS
June 16, 2026

NOTICE INVITING BIDS - 2026-07 PARATRANSIT VEHICLE REBRAND
1. Purpose of the Procurement and Period of Performance
The Victor Valley Transit Authority (VVTA) is seeking bids for the removal of old decals and installation of
new decals on 45 of its Paratransit fleet. The locations for the removal and installation are at VVTA's
Hesperia yard (17150 Smoke Tree Street, Hesperia, CA 92345) and its Barstow Yard (2641 West Main
Street, Barstow, CA 92311) The term for this project is 60 days.
2. Obtaining Bid Documents
Bid documents may be obtained from Victor Valley Transit Authority, electronically at cplasting@vvta.org,
www.publicpurchase.com, or www.vvta.org/procurement. Bids requested by courier or via USPS mail shall
be packaged and sent only at the Bidders' expense.
3. Bid Due Date and Submittal Requirements
Bids must be received by 3:00 PM Pacific Time on Thursday, July 30, 2026. There will be a Public
Opening of Bids.
3.1 Sealed Bids shall be delivered to the following address:
Victor Valley Transit Authority
Attn: Christine Plasting
Procurement Manager
17150 Smoke Tree Street
Hesperia, CA 92345
3.2 Envelopes or boxes containing bids shall be sealed and clearly labeled with VVTA's IFB number
and the solicitation title: "VVTA IFB 2026-07 PARATRANSIT VEHICLE REBRAND."
3.3 Bidders are requested to submit to VVTA one (1) hard copy of the bids marked "Original," and
one (1) electronic copy via www.publicpurchase.com. A Bid is deemed to be late if it is received
by VVTA after the deadline stated above. Bids received after the submission deadline shall be
returned, unopened to the Bidder. It is the Bidder's sole responsibility to ensure that the Bids are
received by VVTA by the date and time stated above.
4. Bonds
Bid Bond- Each Bid must be accompanied by a certified or cashier's check, or by a corporate surety
bond. Check or Bid bond shall be in an amount not less than 10% of the total Bid.
5. Validity of Bids
Bids and subsequent offers shall be valid for a period of ninety (90) days. An award may be made without
further discussion. VVTA reserves the right to withdraw or cancel this IFB at any time without prior notice
and VVTA makes no representation that any contract will be awarded to a Bidder responding to this IFB.
6. Pre-Bid Meeting and Questions
There will be a Pre-Bid Job Walk on Thursday, June 25, 2026, at 10:00 AM. The deadline for questions is
at 5:00 PM (PDT), on July 13, 2026. Prospective bidders are requested to submit written questions to the
Procurement Manager at cplasting@vvta.org. Responses shall be shared with all known prospective
Bidders by written addenda only.
The successful Bidder will be required to comply with all applicable Equal Opportunity Laws and
Regulations.

TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS......................................................................... 4
A. TIMELINE ................................................................................................. 4
B. PURPOSE................................................................................................. 4
C. BACKGROUND ......................................................................................... 4
D. PERIOD OF PERFORMANCE...................................................................... 5
E. EXAMINATION OF DOCUMENTS.................................................................. 5
F. REQUEST FOR CLARIFICATION / APPROVED EQUALS................................. 5
G. VENDOR CONTACT.................................................................................... 5
H. ADDENDA TO IFB..................................................................................... 6
I. EXCEPTIONS / DEVIATIONS .................................................................... 6
J. SUBMISSION OF BIDS AND PACKAGING REQUIREMENTS.......................... 6
K. PRE-CONTRACTUAL EXPENSES.................................................................. 7
L. JOINT BIDS ............................................................................................... 7
M. TAXES ................................................................................................. 7
N. MODIFICATION OR WITHDRAWAL OF BIDS................................................... 8
O. RESERVED ............... .............................................................................. 8
P. SUBCONTRACTORS AND ASSIGNMENTS.................................................... 8
Q. CONFIDENTIALITY AND PUBLIC RECORDS ACT......................................... 9
R. ACCEPTANCE / REJECTION OF BIDS......................................................... 11
S. CANCELLATION OF PROCUREMENT.......................................................... 11
T. AVAILABILITY OF FUNDS.......................................................................... 11
U. VVTA'S RIGHTS........................................................................................ 11
V. CONFLICT OF INTEREST.......................................................................... 12
W. CODE OF CONDUCT.................................................................................. 12
X. EVALUATION, NEGOTIATION AND SELECTION........................................... 12
ATTACHMENT A - SCOPE OF WORK
ATTACHMENT B - FEDERAL REGULATIONS
ATTACHMENT C - SAMPLE CONTRACT
ATTACHMENT D - PROTEST PROCEDURES
ATTACHMENT E - REQUIRED FORMS
VVTA IFB 2026-07 Page 3 of 13 (Rev. 6/2026)
PARATRANSIT VEHICLE REBRAND

1. INSTRUCTIONS TO BIDDERS
A. BID TIMELINE
Date of Invitation for Bid (IFB): June 16, 2026
Agency: VICTOR VALLEY TRANSIT AUTHORITY
Address of Agency: 17150 SMOKE TREE ST., HESPERIA, CA 92345-8305
Contracting Officer: Christine Plasting, Procurement Manager
Telephone No: (760) 948-4021, Ext. 152
FAX No: (760) 948-1380
Email Address: cplasting@vvta.org
10:00 AM PDT, Thursday, June 25, 2026, at 17150
Pre-Bid Conference (Non-Mandatory)
Smoke Tree Street, Hesperia, CA 92345 Room A104
Last Day for Questions 5:00 p.m. PDT, Friday, July 17, 2026
Addenda and Answers to questions 2:00 p.m. PDT, Thursday, July 23, 2026
Bids Due Date/Public Bid Opening 3:00 p.m. PDT. Thursday, July 30 2026
Anticipated Award Date August 17, 2026
B. PURPOSE
Victor Valley Transit Authority (VVTA) is requesting Bids for the removal and replacement of
exterior logo decals on its Paratransit E-450 cutaway vehicles. Work shall be performed at
VVTA operating facilities located in Hesperia (17150 Smoke Tree Hesperia ca, 92345) and
Barstow, California. (2641 W. Main st, Barstow, CA, 92311)
This project is intended to provide a complete start to finish logo/decal replacement on 45
paratransit vehicles, including removal, surface preparation, repairs of any damage,
installation of new logo/decals, and site cleanup.
C. BACKGROUND
VVTA is a Joint Powers Authority (JPA) created in 1992 to provide comprehensive public
transit services to five incorporated cities/towns and several unincorporated communities
(represented by the San Bernardino County Board of Supervisors) - all member jurisdictions
are in San Bernardino County, a region that covers an area of approximately 950 square
miles.
VVTA serves the Victor Valley, a sub-region of Southern California north of the Cajon Pass,
east of the Los Angeles County line, incorporating much of the Northern portion of the
Mojave Desert in San Bernardino County. Victor Valley is part of the Inland Empire, a sub-
region of the Greater Los Angeles Area.
VVTA IFB 2026-07 Page 4 of 13 (Rev. 6/2026)
PARATRANSIT VEHICLE REBRAND

D. PERIOD OF PERFORMANCE
VVTA intends to award a Firm Fixed Price Contract for a period of 60 days. VVTA may
award the contract at a time other than stated in the proposed schedule
E. EXAMINATION OF DOCUMENTS
By submitting a Bid, the Bidder represents that it has thoroughly examined and become
familiar with the work required and documents included under the IFB.
F. REQUEST FOR CLARIFICATION / APPROVED EQUALS
1. Whenever any material, product, or service is specified or indicated in the IFB and/or
contract documents by brand name, trade, patent, or proprietary name or by the name
of the manufacturer, the item so specified or indicated shall be deemed to be followed
by the words, "Or Equal."
2. At any time during this procurement up to the time specified in the "Bid Schedule"
(Section A), Bidders may request, in writing, a clarification or interpretation of any
aspect, or a change to any requirement of the IFB or any addendum to the IFB.
Requests may include suggested substitutes for specified items and any brand
names. Whenever a brand name is used in this solicitation it shall mean the brand
name or "approved equal." Such written requests shall be made to the Contracting
Officer and may be transmitted by facsimile or via email. The Bidder making the
request shall be responsible for its proper delivery to VVTA per "Contracting Officer"
(Section A) on the form provided in "Request for Pre-Offer Change or Approved
Equal." (Attachment E) VVTA will not respond to oral requests. Any request for a
change to any requirement of the Contract Documents must be fully supported with
technical data, test results, or other pertinent information evidencing that the exception
will result in a condition equal to or better than that required by the IFB, without a
substantial increase in cost or time requirements. Any responses to such a
written request shall be provided by VVTA in the form of an addendum only. Only
written responses provided as addendum shall be official and all other forms of
communication with any officer, employee, or agent of VVTA shall not be binding on
VVTA.
3. VVTA, at its sole discretion, shall determine whether the substantiating data
demonstrates that an "approved equal" item(s) is equivalent in all respects to the
item specified in the IFB and/or contract documents.
G. VENDOR CONTACT
1. All correspondence, communication, and/or contact concerning any aspect of this
solicitation is authorized only with the designated Contracting Officer identified in "A.
Bid Schedule" above, or their designated representative. Bidders and their
representatives shall not make any contact with or communicate with any employees
of VVTA, or its directors and consultants, other than the Contracting Officer
regarding any aspect of this solicitation or offers. Ex parte communications with
members of VVTA's Board of Directors or any person responsible for awarding a
contract, including the Contracting Officer is prohibited under California Public
Contract Code Section 20216. All communications shall be in writing and will be
made public.
VVTA IFB 2026-07 Page 5 of 13 (Rev. 6/2026)
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2. If it should appear to a prospective Bidder that the performance of the Work under
the contract, or any of the matters relating thereto, is not sufficiently described or
explained in the IFB or Contract Documents, or that any conflict or discrepancy
exists between different parts thereof or with any federal, state, local or Agency law,
ordinance, rule, regulation, or other standard or requirement, then the Bidder shall
submit a written request for clarification to VVTA within the period specified above.
H. ADDENDA TO IFB
VVTA reserves the right to amend the IFB at any time. Any amendments to or
interpretations of the IFB shall be described in a written addendum. VVTA shall provide
copies of the Addendum to all prospective Bidders officially known to have received the
IFB, as well as post to the VVTA website: www.vvta.org/bids. Prospective Bidders, or
their agents, shall be responsible for collecting the addendum at the address provided in
"Contracting Officer" (Section A. above) or receive the same otherwise. Notification of
the addendum will also be mailed or delivered to all such prospective Bidders officially
known to have received the IFB and to the address provided by each prospective Bidder.
Failure of any prospective Bidder to receive the notification or addendum shall not relieve
the Bidder from any obligation under its Bid as submitted or under the IFB, as clarified,
interpreted, or modified. All addenda issued shall become part of the IFB. Prospective
Bidders shall acknowledge the receipt of each addendum and all prior addenda in their
Bids. Failure to acknowledge in their Bids receipt of addendum may, at VVTA's sole
option, disqualify the Bid.
If VVTA determines that the addendum may require significant changes in the preparation
of Bids, the deadline for submitting the Bids may be postponed by the number of days
that VVTA determines will allow Bidder sufficient time to revise their Bids. Any new Due
Date shall be included in the addendum.
I. EXCEPTIONS / DEVIATIONS
Using the Form for Bid Deviation - Attachment E - State any exceptions to or deviations
from the requirements of this IFB, segregating "technical exceptions from "contractual"
exceptions. Where Bidder wishes to propose alternative approaches to meet VVTA's
technical or contractual requirements, these should be thoroughly explained. If no
contractual exceptions are noted, the Bidder will be deemed to have accepted the
contract requirements as set form in the Scope of Work.
J. SUBMISSION OF BIDS AND PACKAGING REQUIREMENTS
1. Please note that all addenda must be acknowledged. Bidders are instructed to use
Attachment E - Acknowledgement of Addenda - to acknowledge all addenda
released during this solicitation.
2. Sealed original Bid plus one (1) electronic copy, OR via
www.publicpurchase.com, must be received at the address shown in "Bid
Schedule" (Section A) not later than 3:00 PM (PDT) on Thursday, July 30, 2026.
All labor, equipment, materials, and training shall be furnished in strict accordance
with the delivery schedule and the Contract terms and conditions. All Bids shall be
valid for a period of ninety (90) days.
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3. Bids received after the time and date due will be rejected without consideration or
evaluation and returned, unopened, to the return address of the package received.
Under no circumstances will any Bid be accepted after the due date and time in
accordance with PCC 10168.
4. Bidder shall submit the Cost/Price Bid (Attachment E) included in the sealed
envelope marked "2026-07 Paratransit Vehicle Rebrand". Prices are to be quoted
including California State and Local Sales Tax (Hesperia is currently 7.75%). Bidder
shall pay all taxes which are legally enacted at the time bid is submitted and shall
secure and pay for all permits and government fees, licenses, and inspections
necessary for the proper execution and completion of the Contract.
5. If a Bidder is submitting their Bid electronically through publicpurchase.com, a copy
of any required originals (notarized document, bonds, etc.) must be included with
their Bid. The original notarized documents, bonds, etc... must be received by VVTA
not later than 5 business days after the Bid Opening Date.
K. PRE-CONTRACTUAL EXPENSES
1. VVTA will not be liable for any pre-contractual expenses incurred by any Bidder in
preparation of its Bid. Bidder shall not include any such expenses as part of their Bid.
2. Pre-contractual expenses are defined as expenses incurred by the Bidder in:
a. Preparing a Bid in response to this IFB.
b. Submitting that Bid to VVTA.
c. Negotiating with VVTA any matter related to this Bid; and
d. Any other expenses incurred by Bidder before the date of award, if any, of the
Agreement.
L. JOINT BIDS
Where two or more firms desire to submit a single Bid in response to this IFB, they should
do so on a prime-subcontractor basis rather than as a joint venture.
M. TAXES
Bids are subject to State and Local sales taxes. However, VVTA is exempt from the
payment of Federal Excise and Transportation Taxes. The firm is responsible for
payment of all taxes for any goods, services, processes, and operations incidental to or
involved in the contract.
N. MODIFICATION OR WITHDRAWAL OR BIDS
1. A modification of a Bid already received will be accepted by VVTA only if the
modification is received before the Bid Due Date or is specifically requested by VVTA.
All modifications shall be made in writing and executed and submitted in the same
form and manner as the original Bid.
2. A Bidder may withdraw a Bid already received before the Bid Due Date by
submitting, in the same manner as the original Bid, to VVTA a written request for
withdrawal executed by the Bidder's authorized representative, per PCC 10169. After
VVTA IFB 2026-07 Page 7 of 13 (Rev. 6/2026)
PARATRANSIT VEHICLE REBRAND

the Bid Due Date, a Bid may be withdrawn only if VVTA fails to award the contract
within the Bid validity period prescribed in "Due Date" or any agreed upon extension
thereof. The withdrawal of a Bid does not prejudice the right of a Bidder to submit
another Bid within the time set for receipt of Bids. Section 10169 of the Public
Contract Code does not authorize the withdrawal of any bid after the time fixed in the
Public Notice for the opening of bids.
3. This provision for modification and withdrawal of Bids may not be used by a Bidder
to submit a late Bid and, as such, will not alter VVTA's right to reject a Bid.
O. RESERVED
P. SUBCONTRACTORS AND ASSIGNMENTS
1. Under the provisions of the California Public Contract Code Section 4104 every
Bidder shall in the Bid set forth:
a. The name and location of the place of business (address) of each subcontractor
who will perform work or labor or render service to the Bidder in or about the
work in an amount above one-half of one percent of the Bidder's total Bid; and
b. The portion of the work that will be done by each subcontractor. The Bidder shall
list only one subcontractor for each portion of work as defined by the Bidder in its
Bid.
c. The dollar amount of the work which will be done by each such subcontractor
2. Bidder shall complete the form entitled "List of Subcontractors (Attachment E)" with
the above requested information.
3. If the Bidder fails to specify a subcontractor for any portion of the work to be performed
under the contract over one-half of one percent of the Bidder's total Bid, or if the
Bidder specified more than one subcontractor for the same portion of the work to be
performed under the contract more than one-half of one percent of the Bidder's total
Bid, the Bidder agrees to perform that portion.
4. The successful Bidder shall not, without the express written consent of VVTA, either:
a. Substitute any person, firm, or corporation as subcontractor in place of the
subcontractor designated in the original Bid; or
b. Permit any subcontract to be assigned or transferred; or
c. Allow it to be performed by anyone other than the original subcontractor listed in
the Bid.
5. Each Bidder shall outline in its Bid the name and location of the place of business
(address) of each subcontractor certified as a disadvantaged business enterprise who
will perform work or labor or render service to the prime contractor in connection with
the performance of the contract.
6. Bidder shall not assign any interest it may have in any Agreement/Contract with
VVTA, nor shall Bidder assign any portion of the work under any such Agreement
VVTA IFB 2026-07 Page 8 of 13 (Rev. 6/2026)
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with a value over one-half of one percent of Agreement price to be sub-contracted to
anyone other than these subcontractors listed in the "List of Subcontracts," except by
prior written consent of VVTA. VVTA's consent to any assignment shall not be
deemed to relieve Bidder of its obligations to fully comply with its obligations under its
Agreement with VVTA. The bidder with its forces shall perform a minimum of ten
percent (10%) (Calculated as a percentage of the total cost of the project) of the work
under this Agreement. Bidder shall also include in its subcontract agreements the
provisions of its Agreement with VVTA including the stipulation that each
subcontractor shall maintain adequate insurance coverage compatible to the
insurance coverage required of the Bidder.
Q. CONFIDENTIALITY AND PUBLIC RECORDS ACT
Access to government records is governed by the State of California Public Records Act.
(Government Code Section 6250 et. seq.) Except as otherwise required by state law,
VVTA will be exempt from disclosure proprietary information, trade secrets and
confidential commercial and financial information submitted in the Bid. Any such
proprietary information, trade secrets of confidential commercial and financial
information, which a Bidder believes should be exempted from disclosure, shall be
specifically identified and marked as such. Blanket-type identification by designating
whole pages or sections as containing proprietary information, trade secrets or
confidential commercial and financial information will not assure confidentiality. The
specific proprietary information, trade secrets or confidential commercial and financial
information must be clearly identified as such.
The Bidder fully understands the scope of work/specifications and has checked carefully
all words and figures inserted in said IFB and further understands that VVTA will no way
be responsible for any errors or submissions in the preparation of this Bid.
1. Exclusive Property
a. Responses to this Bid become the exclusive property of VVTA and are subject to
the California Public Records Act.
b. Those elements of each Bid that are trade secrets, as the term is defined in
California Civil Code section 3426.1 (d) or otherwise exempt by law from
disclosure and which are not prominently marked as TRADE SECRET,
CONFIDENTIAL or PROPRIETARY may be subject to disclosure.
2. Disclosure of Records
a. Upon a request for records from a third party regarding this Bid VVTA will
notify in writing the party involved. The party involved must respond within
twenty (20) calendar days with the identification of any and all "proprietary, trade
secret, or confidential commercial or financial" information and the party involved
shall agree to indemnify VVTA for its defense costs, (Including reasonable
attorney fees) associated with its refusal to produce such identified information;
otherwise, the requested information may be released and VVTA shall not be held
liable for complying with the records request.
VVTA IFB 2026-07 Page 9 of 13 (Rev. 6/2026)
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b. If disclosure is deemed to be required by law or by an order of the court, VVTA
shall not, in any way, be liable or responsible for the disclosure of any such records
including without limitation those so marked.
c. Any documents that are not marked "TRADE SECRET" or "CONFIDENTIAL" or
"PROPRIETARY," will be made available.
3. Exemption from Disclosure May be Deemed Unresponsive
a. VVTA will take into consideration documents that the Bidder deems exempt from
disclosure which must be marked "TRADE SECRET" or "CONFIDENTIAL" or
"PROPRIETARY."
b. Bidders who indiscriminately identify all or most of their Bids as exempt from
disclosure without justification may be deemed non-responsive.
4. Indemnification of VVTA by Bidder
a. The Bidder agrees to indemnify, hold harmless and defend VVTA and each of its
board members, officers, officials, employees and agents from any and all claims,
demands and actions in law or equity (including attorney's fees and litigation
expenses), arising or alleged to have arisen directly or indirectly out of a Public
Records Act request for any of the contents of a Bid labeled as protected
information and identified as, among other things, "TRADE SECRET" or
"CONFIDENTIAL" or "PROPRIETARY." This obligation shall survive the IFB
process, including the awarding of the Contract
b. Bidder agrees to absorb all costs and expenses, including attorneys' fees, in any
action or liability arising under the California Public Records Act pertaining to
protected information contained and labeled as such in the Bidder's Bid.
5. Public Interest
a. The public interest exemption of the California Public Records Act provides that
an agency may withhold the disclosure of a record by showing that the public
interest served by not making the record public clearly outweighs the public
interest served by disclosure of the record.
b. To protect the integrity of the Bid process, in most instances, price Bids and
information regarding the contents of a Bid, will not be released or made available
to other Bidders or the public until contract award is made by VVTA's Board of
Directors and after the conclusion of any protest.
c. VVTA shall employ sound business practices no less diligent than those used
for VVTA's own confidential information to protect the confidence of all licensed
technology, software, documentation, drawings, schematics, manuals, data and
other information and material provided by Bidders and the Contractor pursuant
to the Contract which contain confidential commercial or financial information,
trade secrets or proprietary information as defined in or pursuant to the state law
against disclosure of such information and material to third parties except as
permitted by the Contract. The Contractor shall be responsible for ensuring that
confidential commercial or financial information, trade secrets or proprietary
VVTA IFB 2026-07 Page 10 of 13 (Rev. 6/2026)
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