6576 Bid-On-Call Services SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

Location:	Connecticut
Posted:	Jun 16, 2026
Due:	Jun 24, 2026
Agency:	Trumbull town
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	6576
Publication URL:	To access bid details, please log in.

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TOWN OF TRUMBULL, CONNECTICUT

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: Jun 17, 2026, AT 2:00PM

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull Water Pollution Control Authority and the Town of Trumbull Engineering Department, (hereinafter referred to as

Town), through the office of the Purchasing Agent, will accept sealed bids for the SEWER AND DRAIN SYSTEM REHABILITATION AND

RELATED SERVICES TOWN WIDE in accordance with the specifications and requirements contained in this request. The Town is

requesting qualifications and proposals for on call work related to the rehabilitation of sewer manholes and sewer and drain pipelines

throughout the Town’s sewer and storm drain system including, but not limited to; cleaning and sealing manholes, spot lining sections of

gravity sewer and storm drain mains, testing and sealing of pipe joints and laterals, chemical grouting of gravity sewer and storm drain

mains, chemical root control of gravity sewer mains; and pavement and lawn restoration, and appurtenant work as indicated in the contract

documents. All qualified and interested parties are invited to submit qualifications and bids under the terms and conditions set forth as

follows:

This section includes the town of Trumbull’s general instructions to bidders and shall prevail over any

conflicting statements made in other sections of these specifications.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful

proposer.

1. PREPARATION OF PROPOSALS

a. Bidders shall submit company qualifications for related work to the On-call Sewer and Drain System Rehabilitation and Related

Services Town Wide Project. Proposals should include various components identified in the Specifications for the On-call Sewer

and Drain System Rehabilitation and Related Services Town Wide Project for which your company is prime contractor.

b. Proposals shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one (1)

ORIGINAL and two (2) EXACT COPIES and one E-copy on Memory Stick. Bidders should submit bids in a clear, concise and

legible manner to permit proper evaluation of responsive bids. Proposals received after the advertised time and date due shall

not be opened or considered. The Town reserves the right to communicate with any or all of the proposers to clarify the provisions

of Proposals. The Town further reserves the right to request additional information from any proposer at any time after proposals

are opened.

c. Proposers may also submit, under separate cover with their proposal, any samples of reports and documents that are necessary

to meet the requirements (deliverables) of this request should a purchase order be awarded. Please be advised that the person

signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and

related contractual obligations for the delivery period requested.

d. No oral, Email, telephonic, will be considered. No telephone corrections, deletions, or additions will be accepted. The Town

reserves the right to reject any or all bids, and to waive any or all formalities in connection therewith.

2. BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

On Call SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

Interim Purchasing Agent – Richard Kotchko

Bid 6576 – Due: Wednesday June 17, 2026 by 2 pm sharp

Town of Trumbull

5866 Main Street

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Trumbull CT 06611

a. Please be advised that the person(s) signing the formal proposal must be authorized by your organization to contractually

bind your firm regarding prices and related contractual obligations for the delivery period requested.

b. All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in, in ink or

typewritten, and the proposal form must be fully completed and executed when submitted.

c. The Town reserves the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such as a

price extension or decimal point error.

3. BID TIME

a. Bids shall be received at the office of the Interim Purchasing Agent Richard Kotchko, Town Hall, prior to the advertised hour

of opening, at which time all proposals will be publicly opened and read aloud. Any bids submitted or received after the

advertised hour shall not be accepted, opened or read.

b. A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received after the above

scheduled date and time shall not be considered or opened.

4. TOWN OPTIONS

a. The TOWN reserves the right to reject any and all bids and does not bind itself to accept the lowest bid or any proposal. The

Town reserves the right to ask for new bids in whole or in part, or to reject any or all bids, or any part thereof, and to waive

any requirements, irregularities, technical defects or service therein when it is deemed to be in the best interest of the Town.

b. If a bid proposal does not meet or better the required specifications, requirements, and scope of work requested on all points

that must be outlined in a letter attached to the bid proposal otherwise it will be presumed that the bid as proposed is in

accordance with the required specifications.

5. TAXES

a. All purchases made by the Town, and associated with the award of this requirement shall be tax exempt. Any taxes must not

be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

6. SPECIFICATIONS

a. If quoted materials and/or equipment do not meet or better the attached specifications on ALL points, the proposer must note

ALL exceptions as separate attachments to their formal response; otherwise, it will be presumed that the proposal is in

accordance with all specifications requested herein. Each Bidder will be held responsible to have studied the Specifications,

visit the site (if necessary) regarding the proposed work, satisfied itself regarding all existing conditions and measurements,

and to have included in the proposal an amount sufficient to cover all work.

b. Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the Town at once.

The Town may then at their option, issue Addenda clarifying same. The Town shall not be responsible for oral instructions or

misinterpretations of Specifications.

c. The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda become, upon issuance

part of the Specifications. Each Bidder shall cover such Addenda in the proposal and shall acknowledge receipt of same on

the blank provided, therefore. It is the bidders’ responsibility to access the Town’s website or contact the Town for any

addenda that may be issued in conjunction with this bid.

d. The Town reserves the right to require any or all Bidders to submit statements as to previous experience in performing

comparable work, and as to financial and technical organizations and resources available for this work. The mere opening

and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability of a Bidder or the bid, nor shall

possession of Specifications constitute an invitation to bid. The competency and responsibility of Bidders as well as the

number of working days required for completion will be considered in making an award.

7. INQUIRIES & ADDENDUM

a. All technical inquiries regarding this request shall be answered up to the close of business on June 11, 2026, after which time

no additional questions will be accepted. Direct inquiries to (William Maurer wmaurer@trumbull-ct.gov). All other questions

may be directed to Richard Kotchko Interim Purchasing Agent rkotchko@trumbull-ct.gov.

b. To ensure consistent interpretation of certain items, answers to questions the Town deems to be in the interest of all bidders

will be made available via an addendum to all bidders posted on the Towns website (www.trumbull-ct.gov under Purchasing,

Bid Opportunities).

c. The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of this request; the Town

further reserves the right to request additional information from any bidder at any time after proposals are opened.

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d. It is the sole responsibility of a bidder to verify any addendum that may have been issued relating to this request

prior to submission of a proposal. Any notice of addendum shall be published on the Purchasing Department

Website www.trumbull-ct.gov. Failure to submit a response that does not address any changes, or addendum may

result in a disqualification of a proposal submission.

e. Additionally, after proposals are received, the Town reserves the right to communicate with any or all of the bidders to clarify

the provisions of Proposals. The Town further reserves the right to request additional information from any bidder at any time

after proposals are opened.

8. AWARD AND AUTHORITY

a. The Town Purchasing Agent will issue notification of Award in writing with a Town Standard Contract, followed by a Purchase

Order on an as needed basis.

9. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

a. Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or services to be

provided, in whole or in part, and any other interest in conjunction with Town procurement shall not be permitted without the

express written consent of the Town of Trumbull.

10. HOLD HARMLESS CLAUSE

a. The Contractor agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage

or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to any

person or damage to any property arising out of or in any manner connected with the operations to be performed under this

Contract, whether or not due in whole or in part of any act, omission or negligence of the Town or any of his representatives or

employees.

11. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in accordance

with current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards

and/or regulations. The Contractor shall comply with all of the Connecticut General Statutes and comply with the EEO

requirements.

12. INSURANCE

a. The successful bidder shall provide the Town Purchasing Agent with a Certificate of Insurance before work

commences. The Town and Engineer shall be named as an additional insured with Insurance Company licensed to

write such insurance in Connecticut, against the following risks and in not less than the following amounts:

• Worker’s Compensation

• Contractor’s Public Liability and Property Damage

• Automobile Insurance

General Liability

Each Person

Bodily Injury Liability

$2,000,000

Property Damage Liability

$2,000,000

Personal Injury Liability

$2,000,000

Comprehensive Automobile Liability

Bodily Injury

$1,000,000

Property Damage

$1,000,000

Each Occurrence

$2,000,000

$1,000,000

Aggregate

$2,000,000

$5,000,000

$1,000,000

Such policies shall provide that no coverage shall be changed or cancelled unless thirty- (30) day’s prior notice of such change

or cancellation shall be made to the Owner. Such notice shall be made by registered mail; postage prepaid, to the Purchasing

Agent, Town of Trumbull, Town Hall, Trumbull, Connecticut 06611.

In the event of cancellation, the contractor shall cease all operations on or before the effective date of said cancellation and he

shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of Insurance to the

office of the Owner’s Purchasing Department.

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13. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a Public Bid or bid waived process so as to

avoid any appearance of Impropriety or Conflict of interest; and; Public officials cannot circumvent the Intent of this Ordinance by

receiving town work through a bid waiver, as proscribed by the Trumbull Town Charter.

13. AWARD AND PRICING

a. Individual requirements and or assignments shall be awarded to the successful respondent to this request on an as needed

basis for specific projects designated by the Town. The Town’s intention is to obtain the services of at least Two (2)

qualified contractors in order to provide services for any parts or all of the specified General Specifications and

Requirements but may only choose one if the Town cannot obtain 2 qualified proposers. The Town’s intention is to

obtain at least one, preferably two, qualified contractors for each type of service as separated in the bid form. Such

assignments shall require a complete breakdown of all labor and material and guided by the rates and pricing structure

identified in the proposal form contained herein PRIOR to the commencement of any work assignments. The work assigned

shall primarily be for preventative maintenance, special projects or emergency services for existing Town systems and

facilities per Technical specifications and Requirements listed below.

b. All pricing quoted shall remain firm fixed for a period of Two and a half (2 ½) years from the date of proposal opening. Special

consideration will be given to responses with extended firm price dates.

c. The duration of the contract shall be for approximately Two and a half (2 ½) years and may be renewed for (1) one additional

year if both parties mutually agree upon a price by giving the Contractor at least thirty (30) days written notice and upon mutual

consent of both parties. Notwithstanding the foregoing, the Town may cancel the contract at any time.

d. All awards for specific assignments shall be awarded by purchase order; however certain emergency requirements may be

authorized directly by the Director of Facilities or its designee. The contract will be for approximately 2 and ½ years estimated

to be from July 2026 to December 30, 2029.

The Town requires firmed fixed prices for a period of two plus years (2 -10 months) years following Quotation opening and

nothing elsewhere in this Quotation shall abrogate this firm period. A letter of extension may be sent if both parties mutually

agreed on pricing extended for one (1) additional year.

14. WARRANTIES

a. A copy of all applicable warranties must be submitted in full detail.

15. REQUIREMENTS

a. The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda become,

upon issuance, part of the Specification. Each Bidder shall cover such Addenda in their proposal and shall

acknowledge receipt of same on the blank provided therefore. It is the Bidder’s responsibility to access the Town’s

website or contact the Town for any addenda that may be issues in conjunction with this bid

b. The Town reserves the right to require any or all Bidders to submit statements as to previous experience in

performing comparable work; and as to financial and technical organizations and resources available for this work.

The mere opening and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability

of a Bidder or the bid, nor shall possession of this Request constitute an invitation to bid. The competency and

responsibility of Bidders will be considered in making the award.

c. Due to the on-call nature of the work, the Bidder shall supply, where indicated on the bid form, an approximate

minimum value of work to be included in a single on-call request, for each table. This value shall be used in the

evaluation of the bids to determine the suitability of the Bidder for the nature of the work, and to ensure that both

parties understand the limitation of the unit prices within the bid.

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TOWN OF TRUMBULL, CONNECTICUT

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026, AT 2:00PM

REFERENCES

(To be submitted with proposal – attach additional pages as necessary)

List references for similar services provided for at least Four (4) clients in the past five (5) years (attach any

other client references if desired). PLEASE NOTE IT IS THE TOWN’S INTENT TO COMMUNICATE WITH

THE REFERENCES LISTED HEREIN.

CLIENT 1:

Organization Name: ________________________________________________

Contact Name: __________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 2:

Organization Name: ________________________________________________

Contact Name: __________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 3:

Organization Name: ________________________________________________

Contact Name: __________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 4:

Organization Name: ________________________________________________

Contact Name: __________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	6576
Bid Title:	6576 Bid-On-Call Services SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES
Category:	Bid Invitations
Status:	Open

6576 Bid-On-Call Services SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

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