L288 - Milk

Location:	Louisiana
Posted:	Jun 17, 2026
Due:	Jul 6, 2026
Agency:	St. Tammany Parish Public Schools
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	L288
Publication URL:	To access bid details, please log in.

Attachment Preview

ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

The St. Tammany Parish School Board will receive sealed bids until 2:00 p.m., Monday, July 6, 2026 to furnish

daily deliveries of Milk to all St. Tammany Parishpublic school cafeterias, in accordance with the following

instructions and attached specifications.

**************************************************************

1. Bids shall be submitted on the attached bid form and signed by a duly authorized representative of the

firm. All conventional paper bids shall be either hand delivered or sent by registered or certified mail, UPS or

FedEx with a return receipt requested to the St. Tammany Parish School Board Office, 321 N. Theard Street,

Covington, Louisiana 70433, in a sealed envelope clearly marked on the outside, “BID L288 - TO FURNISH

MILK – JULY 6, 2026.” All bids arriving after this date and hour will be returned unopened to the bidders. The

responsibility for timely delivery rests solely with the bidder. Bids delayed through any means of delivery

service and arriving after the deadline will not be accepted and returned unopened to bidder. No bid may be

withdrawn for at least thirty (30) days after the scheduled closing time for receipt of bids.

2. Bids may be sent via registered or certified mail, UPS or FedEx with a return receipt requested, hand

delivered by bidder or his/her agent in which instance the deliverer shall be provided a written receipt.

3. Alternatively, bidders also have the option to submit bids electronically @ www.centralbidding.com

4. You may find related materials including detailed specifications necessary to complete your bid at

www.centralbidding.com and/or www.stpsb.org/bids.

5. At the time set for the opening of bids, their contents will be publicly opened and read aloud for the

information of bidders and others properly interested who may be present in person or by representative.

6. Bid price(s) for all items shall include inside delivery charges to all St. Tammany Parish Public School

Cafeterias. (See Attachment A) Bids must be submitted on the attached bid form. Contract period is to begin

July 1, 2026 and continue through June 30, 2027, with an option to extend the contract on a yearly basis for an

additional two (2) years if both parties agree to do so.

7. Two (2) bids are to be submitted on milk: The first bid is to contain a firm fixed price for one (1) full school

year; the second bid is to provide a price governed by an escalator or de-escalator clause. The Louisiana Revised

Statute allows for a fixed escalation or de-escalation price in accordance with the United States Bureau of Labor

Statistics Consumer Price Index and/or Wholesale Price Index. For the purpose of clarity all milk bidders must

complete the escalator/de-escalator information on the bid form. Additionally, should the prevailing CWT

price or the differential price of raw milk increase or decrease from the present cost, the prices on this contract

will increase or decrease to reflect such change. At no time will the price be changed without first notifying the

School Board in writing of such change, and would change on the first day of the month subsequent to the receipt

of the written notification. For each 18 cents per CWT increase or decrease, the price would increase or decrease

.0010 per half pint.

8. Projected usage of milk will be used for the purpose of determining low bids and setting the amount of the

bid bond. Please see the attached list entitled “Average Number of Pupils Served Daily” in order to develop

this projected yearly usage.

9. Sales Tax IS NOT to be included in your bid price. St. Tammany Parish School Board is exempt from sales

tax as provided by LA R.S. 47:301(8)(c). Sales tax exemption only applies to purchases between St. Tammany

Parish School Board and the contractor/vendor. Sales tax exemption does not apply to purchases made directly

by the contractor/vendor to other companies on behalf of the school board. Those purchases are not sales tax

exempt.

10. ALL BIDS SHALL BE ACCOMPANIED BY BID SECURITY IN THE FORM OF AN

ORIGINAL, FULLY, EXECUTED BID BOND, CERTIFIED CHECK, CASHIER’S CHECK, OR

MONEY ORDER IN THE AMOUNT OF FIVE (5%) OF THE TOTAL AMOUNT OF THE BID. FOR

THE PURPOSE OF FIGURING THE 5% BID BOND, PLEASE USE 180 SCHOOL DAYS. BIDS WILL

NOT BE CONSIDERED UNLESS THE REQUIRED BID BOND OR CHECK IS ATTACHED. Failure

to comply will cause your bid to be non-responsive.

11. If submitting bid electronically, then bid security must be in the form of an original, fully, executed bid

bond only. A copy of the fully, executed bid bond must be included in your bid documents and the original

bid bond must be received by the St. Tammany Parish School Board Office within 48 hours of the bid

opening. No cashier’s check, certified check or money order will be accepted for an electronic bid. Failure

to comply will cause your bid to be non-responsive.

12. School Food funds may be used to make purchases from this bid. As such, Contract Provisions for

Procurement Contracts will be applicable and shall be considered part of the bid documents.

13. The attached Certification Regarding Debarment/Suspension, Certificate of Independent Price

Determination, Certificate Regarding Lobbying, Disclosure of Lobbying Activities, Non- Collusion Statement,

Buy American Provision Certification Form and the Firearm Anti-Discriminatory Act 581 Form must be

completed and returned with your bid. Failure to comply will cause your bid to be non-responsive.

14. The successful bidder shall furnish a Performance Bond in the amount of $100,000.00.

15. The successful bidder shall furnish a Certificate of Insurance within fifteen (15) calendar days after award

of bid but prior to start of service. Certificate should provide for:

a. Comprehensive General Liability - $1,000,000.00 combined single limit. Coverage to

include premises, operations, contractor’s protective liability, products and completed

operation, contractual liability.

b. Comprehensive General Automobile Liability Insurance with minimum limits of Bodily

Injury – Each Person $1,000,000.00, Bodily Injury – Each Occurrence

$1,000,000.00, Property Damage – Each Occurrence $1,000,000.00. Coverage shall be

written to include all owned, non-owned and hired vehicles.

c. Workers’ Compensation - State of Louisiana, Employer’s Liability, Statutory

requirements $1,000,000.00.

16. Cash discounts, if offered, will be taken into consideration in determining the low bidder.

DISCOUNTS LESS THAN THIRTY (30) DAYS WILL NOT BE CONSIDERED IN MAKING AN

AWARD. Beginning date for discount period shall be determined by date of invoice or date of delivery

of merchandise whichever occurs last.

17. Successful bidder must consent to and yield to the exclusive venue and jurisdiction of the 22

Judicial District Court for the Parish of St. Tammany, and waive any and all claims of entitlement to

removal of any case from this jurisdiction, including any removal to any Federal Court, in connection

with any proposal or bid.

18. The School Board reserves the right to obtain clarification of a vendor's bid or to obtain additional

information necessary to properly evaluate their bid. Failure of a vendor to respond, within forty-eight

(48) hours, to such a request for additional information or clarification may result in rejection of the

vendor's bid.

19. The St. Tammany Parish School Board reserves the right to reject any and all bids and to increase or

decrease the number of facilities to be serviced.

MILK BID

ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

SPECIFICATIONS, TERMS AND CONDITIONS AND BID FORM

FOR FURNISHING MILK

FOR 2026-2027 SCHOOL SESSION

GRADES: All milk products shall be Grade A and shall meet Louisiana State Board of Health Sanitation

Standard.

PACKAGING/HANDLING: All items must be processed, prepared and packaged under modern sanitary

conditions in accordance with good commercial practice.

SIZE/PACK: The size stated in the specifications represents the approximate size desired. Actual pack, size, etc.

shall be clearly stated on the bid form by the vendor.

BUY AMERICAN PROVISION REQUIREMENTS: The District participates in the National School Lunch Program

and School Breakfast Program and is required to use the nonprofit food service funds, to the maximum extent

practical, to buy domestic commodities or products for Program meals. A “domestic commodity or product” is

defined as one that is either produced in the U.S. or is processed in the U. S. substantially using agricultural

commodities that are produced in the U. S. as provided in 7 CFR Part 210.21(d). Section 12(n) of the National

School Lunch Act defines “domestic commodity or product” as an agricultural commodity that is produced in the

U.S. and a food product that is processed in the U.S. Substantially means over 51% of the final processed

product (by weight or volume) must consist of agricultural commodities that were grown domestically. All food

items (except for pineapple, mandarin oranges and tuna) must be of domestic origin. Pineapple can be imported

from the following areas only: Hawaii, Philippines, Thailand and Indonesia. Tuna can be imported from Ecuador.

Exceptions to the Buy American provision should be used as a last resort; however, an alternative or exception

may be approved upon request. To be considered for the alternative or exception, the request must be submitted

in writing to a designated official, a minimum of day 14 days in advance of delivery. The request must include

the:

A. Alternative substitute (s) that are domestic and meet the required specifications:

1. The product is not produced or manufactured in the U.S. in sufficient and reasonably available

quantities of a satisfactory quality; or

2. Competitive bids reveal the costs of a U.S. product are significantly higher than the non-domestic

product.

The request must include the:

1. Price of the domestic food alternative substitute

2. Availability of domestic alternative substitute and quantity

3. Reason for exception: limited/lack of availability or price (price must be included)

4. Prices must include:

i. Price of the domestic food product; and

ii. Price of the non-domestic product that meets the required specification of the domestic product

The “Buy American Provision Certification Form For Food Purchases" must be completed and returned

with your bid. The vendor must identify all food products bid by the Company that do not meet the definition of

“domestic” on this document. In the event the St. Tammany Parish School Board receives a bid from a

vendor that does not include this Information, the STPSB is to consider the bid non-responsive.

“OR EQUAL”: Before a new item or brand can be placed on the approved brand list, a sample must be submitted

to the School Food Service Department to be tested and evaluated as to “equal quality” in comparison to the

current approved brand list. All testing will be done in February. Vendors must contact the St. Tammany

Parish School Board Food Service Department, Casandra Lalanne, at (985) 898-3376 for more information

regarding product testing.

MILK BID

BID PRICE: Bid price(s) for all items shall include inside delivery charges to all St. Tammany Parish Public

School Cafeterias. (See Attachment A) Bids must be submitted on the attached bid form.

CLARIFICATION OF BID: St. Tammany Parish School Board reserves the right to obtain clarification of a

vendor’s bid or to obtain additional information necessary to properly evaluate their bid. Failure of a vendor to

respond, within forty-eight 48 hours, to such a request for additional information or clarification may result in

rejection of the vendor’s bid.

ERRORS: Errors and corrections in bid price or in preparation of bid must be initialed by bidder in ink. No

corrections by use of correction fluid is allowed.

TIE BIDS: In the event of a tie bid, bid award will be decided by the flip of a coin.

BID AWARD: Award shall be made to the lowest responsible and responsive bidder who best meets the terms,

conditions, instructions, specifications of the bid and most advantageous to the STPSB Child Nutrition Program.

Bid will be awarded on an “ALL OR NONE” basis. Contract period is to begin July 1, 2026 – June 30, 2027,

with an option to extend the contract on a yearly basis for an additional two (2) years if both parties agree to do

so.

NOTICE OF ACCEPTANCE: Written notice of the bid award, mailed to the address given on the vendor’s bid, will

be considered sufficient notice of the acceptance of bid.

INSPECTION OF WAREHOUSE/FACILITY: The St. Tammany Parish School Board reserves the right to

conduct a site visit/inspection of the low bidder’s warehouse/facility before making an award.

BID or RFP PROTEST PROCEDURES: Any protest to the award/rejection of a bid or proposal must be

submitted in writing to Supervisor of Purchasing, 321 N. Theard Street, Covington, LA 70433 within one (1) week

from receipt of award/rejection letter.

ORDERS: Orders will be placed by individual schools either online, by telephone or given to salesperson when

he/she visits schools. (see Attachment B) This will depend on what is preferred by successful bidder.

NOTE: The quantities listed are estimates based on purchases made during the 2025-26 school

year. The estimates do not indicate the actual quantity that will be ordered. Actual requirements may

be more or less than the quantities listed. The awarded bidder will be required to fill all orders

placed regardless of the estimated quantity shown. Items bid with minimum order quantities

will not be considered.

DELIVERY: All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and

Cosmetic Act and amendments thereto and to subsequent decisions of the U.S. Department of Agriculture and

also to the laws of the State of Louisiana. Failure to do so will result in removal from future bid consideration.

DELIVERY SCHEDULE: The successful vendor is responsible for establishing a daily delivery schedule. A

delivery area(s) parish map is attached. (see Attachment A) This schedule must be submitted to the School

Food Service Department (Attn: Casandra Lalanne) by July 16, 2026. The School Food Service Department

must be notified of any schedule changes.

If scheduled deliveries are not made in time due to failure on the part of the vendor, or item does not

meet specifications or is received in an unsatisfactory condition or is damaged or is in an unusable

condition or if service is unsatisfactory, the vendor will be required to reimburse the School Board for

the cost of milk consumed for each of the meals involved.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

L288 - Milk

Attachment Preview

See also