RFP | Confederated Tribes of the Colville Reservation, COMPOSTING FEASIBILITY...

Location:	Washington
Posted:	Nov 5, 2025
Due:	Jan 2, 2026
Agency:	The Confederated Tribes of the Colville Reservation
Type of Government:	State & Local
Category:	A - Research and development B - Special Studies and Analyses - Not R&D
Publication URL:	To access bid details, please log in.

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Confederated Tribes of the

Colville Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2277

Request for Proposals:

Confederated Tribes of the Colville Reservation

Title:

REQUEST FOR PROPOSAL (RFP): COMPOSTING FEASIBILITY STUDY FOR TRIBAL

ENTERPRISE

General Information

(This is the suggested timeline, spacing is the only important part for them to have the

time to produce a quality proposal. Revisions that incorporate the Tribe’s calendar

holidays would be beneficial.)

Posted Date:

Wednesday, November 12th, 2025

Deadline for Questions:

Wednesday, November 26th, 2025

Final Answers Posted:

Wednesday, December 10th, 2025

Closing Date:

Friday, January 2nd, 2026

Opening Date:

Monday, January 5th, 2026

Contract Start Date:

Monday, January 19th, 2026

Deliverables Presented to Council:

Monday, July 20th, 2026

1.0Introduction

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. The Presidential

Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4

million acres, located in North Central Washington State and additional off-reservation trust

lands. The Administrative Headquarters are located at the Colville Indian Agency Campus,

approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.

Our business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Friday, Saturdays,

Sundays, Tribal and Federal holidays.

1.02 Proposal Deadline/Address/Contents

The deadline for receipt of proposals is Friday, January 2nd, 2026 and must be received by the

Tribes, either by hand delivery, express delivery, electronic submission or regular mail no later

than 5:30 p.m. on that day Pacific Standard Time. Proposals must be submitted to the

Confederated Tribes Contract Officer no later than 5:30 pm on that day. All proposals and

accompanying documentation will become the property of the Colville Tribes and will not be

returned. Consultant accepts all risk of late delivery of mailed proposal regardless of fault.

Proposals are to be sent to:

Desiree Hertenstein, Business Services Manager,

P.O. Box 150, 12 Lakes, Nespelem, WA. 99155

or by electronic submission to:

desiree.hertenstein@colvilletribes.com

1.03 Proposal Preparation Instructions and Information Required in Your Proposal

Please provide (3) copies of your proposal. In order to facilitate the review process and obtain

the maximum degree of comparison, proposals should include the following information

presented in the order and format shown below:

1.04 Required Format/Information

● Title Page: Show Request for Proposal (RFP) subject, name of Respondent/Respondents

firm(s), address, telephone and fax numbers, name of contact person and date of

submission. Attachment A

● Transmittal Letter: A one or two page summary stating the Responder’s understanding of

the work to be done and making a positive commitment to perform the work within the

time period required.

● Table of Contents: A clear identification of the material by section and page number.

● Profile of the Respondent/Respondents: Include location of office(s), number of partners,

managers, supervisors, seniors, and other professional staff. Describe the range of

activities performed by your firm, including capability for determining cost/feasibility of

● Approach: Provide a detailed and clear description of the approach and methodology for

implementing the work, including the method to be used to analyze and develop a report

on the data provided by the Colville Tribes (CTCR) regarding unmet needs (including but

not limited to employment opportunities and job training, education, tribal enrollment

population and population trends, health care, social services, housing, transportation,

public safety services, etc.) of the membership of the Colville Tribes. The respondent

should include a rationale for using this particular methodology as the best way to

develop an accurate and detailed report of the unmet needs of Tribal members for the

purpose of identifying gaps in services provided.

● Qualifications and Experience of Staff: Include a list of personnel to be used for this

work and their qualifications. Résumé, including education, licensing information,

background accomplishments, relevant continuing professional education and any other

pertinent information must be included for each of the key personnel to work on the

project. The Responder/Responders must include a statement in the proposal to the effect

that “the key personnel assigned to this project as described in this proposal will not be

removed from the Project without prior approval of the Tribes’ COR.”

● Qualifications and Experience of Firm: Company experience which is relevant to the

proposed work, i.e. experience with other Tribal entities. References: Attachment B

● Indian Preference: CTCR shall, to the greatest extent feasible, provide preference to

Indian-owned economic enterprises and Indian organizations. Projects developed and

operated with assistance under 25 CFR Part 1000 are subject to Section 7(b) of the Indian

Self-determination and Education Assistance Act (25 U.S.C. 450e (b)). Section 7(b)

provides that to the greatest extent feasible, preference shall be given to Indian

organizations and Indian-owned economic enterprises in the award of all contracts and

subcontracts. If applicable, please include documentation of Indian enrollment and

TERO certification. Preference must be provided in accordance with the requirements

set forth in 24 CFR 1000.48 and Chapter 10-1 Tribal Employment Rights. If applicable,

provide documentation of Indian enrollment and TERO certification. In accordance with

the adopted TERO Compliance, to be eligible as a tribally owned or Indian owned

business, the business shall apply for certification with the Tribal Employment Rights

Office (TERO) and must be eligible for certification prior to submitting a proposal.

Contact TERO for more information:

Roberta Bearcub, TERO Director,

P. O. Box 150, Nespelem, WA 99155.

Phone:

509.634.2719

● Cost Proposal: Include a detailed itemized cost statement showing estimated staff hours

and rate(s), delineated by task. Also, include an itemized listing of all other expenses or

fees that are anticipated. Attachment A.

1.05 Questions Regarding the Project

Requests for interpretation/clarification of this RFP must be emailed to

desiree.hertenstein@colvilletribes.com. Unauthorized contact with other tribal employees

regarding this RFP may result in disqualification. All oral communications will be considered

unofficial and non-binding on the Tribes.

All questions must be submitted no later than Wednesday, November 12th, 2025, 3:00 p.m., PST.

All responses will be posted on the Tribes’ web site at: https://www.colvilletribes.com/rfp within

two business days after receipt of the question.

2.0Evaluation Procedures

The evaluation factors reflect a wide range of considerations. While cost is important, other factors are

also significant. Consequently, the Colville Tribes may select other than the lowest cost solution. The

objective is to choose the Contractor capable of providing a reliable and effective solution within a

reasonable budget.

An award will be made to a responsible Indian Bidder if within 10% of the lowest non-Indian Proposal

Price and defined experience.

Evaluation Criteria: The proposals will be evaluated on the basis of the following criteria and point

ranges. Maximum Points: (100)

1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.

(0-25)

2) Reasonableness of overall time estimates as well as the time estimates for each major section of

the work to be performed (0-5)

3) Qualifications and experience of Responder/Responders (0-20)

4) Size and structure of firm and ability to maintain continuity of work (0-5)

5) Experience of Responder/Responders in developing reports for Tribes or other government

entities on the unmet needs of their citizens. (0-10)

6) Qualifications and experience of staff to be assigned. Education, position in the firm, and years

and types of experience will be considered (0-10)

7) Indian preference (0 – 10)

8) TERO certification documented & included (5)

9) Cost (0-10)

3.0 Acceptance/Rejection of Proposals

The CTCR reserves the right to reject any and all proposals, whether or not within applicable cost limits,

and to waive any information in the proposals received, whenever such rejection or waiver is in the best

interest of the CTCR. In the event of disagreement or grievances regarding contract, it is the CTCR

policy to resolve all contractual issues per adopted Procurement Policy.

4.0 Required Descriptions and Specifications; Scope of Work

4.01 Purpose

The purpose of this project is to contract with Respondent or Respondents who best demonstrate

expertise to conduct a comprehensive feasibility study (see scope of work below) for establishing

a tribally owned composting enterprise.

4.02 Respondent Capacity to Conduct the Project

The Respondent/Respondents shall provide evidence of its ability to furnish all qualified

personnel, facilities, equipment, and supplies to conduct an organization-wide financial and

compliance audit in accordance with appropriate standards on behalf of the Confederated Tribes

of the Colville Reservation.

4.03 Reports Required

The Respondent/Respondents shall provide at least monthly (or more often if requested by the

Tribes’ COR) reports on the progress of the work.

The selected firm must address these critical rural/Tribal considerations and produce documents

outlining the following:

I. BACKGROUND & OBJECTIVES

The Confederated Tribe of the Colville Reservation seeks a qualified consultant to conduct a

comprehensive feasibility study and draft an implementation plan for establishing a tribally owned

composting enterprise. The enterprise must:

a.) Turn organic waste into profitable products (e.g., compost, soil blends).

b.) Serve local/regional markets while aligning with Tribal environmental values.

c.) Create sustainable jobs and circular economy opportunities .

II. SCOPE OF WORK: KEY DELIVERABLES

The selected firm must address these critical rural/Tribal considerations:

A. Market Analysis & Revenue Streams

1. Identify prospective compost end users within 100 miles (farmers, landscapers, municipalities,

Tribal gardens).

2. Analyze demand for compost (bulk/retail) and speciality compost blends. “Identify desirable

specifications (particle size, stability and maturity, nutrient profile, C:N ratio, salts, inorganic

contaminates ie. plastics, inerts) for finished compost.”

3. Conduct analysis of Tribal land tip fee structure and develop recommended pricing structure for

organic waste that reflects the economics and values of the Tribal enterprise.

B. Feedstock Assessment

1. Assess and characterize organic waste generators from Tribal lands and surrounding

municipalities.

2. Estimate quantities and seasonality of organic wastes from generators on Tribal lands and

surrounding municipalities.

3. Recommend implementation tiers for organic waste diversion based on generator type, size,

and interest.

4. Evaluate existing waste collection logistics and equipment and identify needs for additional

equipment, routing, and staffing. Estimate costs for implementation of a comprehensive

organics waste collection program.

5. Estimate infrastructure transportation costs and suggest relevant feedstock collection

investments.

6. Develop a plan for community outreach and education around organics separation (e.g schools,

restaurants, hospitals, homes, government buildings). Develop recommendations for staffing

and an estimate of staff and material costs for a 12-month education and outreach plan.

Final feasibility report will be made publicly available for review by future proponents of a

compost facility design and construction bid process.

4.04 Contract

Prior to any binding agreement with the successful Respondent(s) for services under this RFP,

the successful Respondents will be required to enter into a Tribal Consulting Contract for the

requested services under this RFP. This RFP does not constitute an obligation or agreement on

the part of the Tribes. A labor hour type contract is anticipated. It provides for the procurement

of services on the basis of direct labor hours at specified hourly rates.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP | Confederated Tribes of the Colville Reservation, COMPOSTING FEASIBILITY STUDY FOR TRIBAL ENTERPRISE

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