DIGITAL MATH RESOURCE FOR SPECIAL EDUCATION TEACHERS

Invitation for Bid # 251-27-131
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: June 29, 2026 @ 2:00 PM
Raleigh, NC 27610 Contract Type: Agency Specific Term Contract
Refer ALL Inquiries to: Petra Gooding Commodity: DIGITAL MATH RESOURCE FOR
Telephone No: 919-588-3456 SPECIAL EDUCATION TEACHERS
E-Mail: bids-pgooding@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
The submission of false or misleading information in the vendor's proposal.
Any efforts to dissuade or discourage other vendors from submitting proposals.
Any efforts to influence, dictate, or change the terms of another vendor's proposal.
Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time (ET.)
Issue IFB WCPSS 6-16-26
Submit Written Questions Vendor 6-18-26 by 2:00 pm
Provide Response to Questions WCPSS 6-22-26 by End of Business
Submit Proposals Vendor 6-29-26 by 2:00 pm
Public Live Bid Opening WCPSS 6-29-26 at 2:00 pm
(vendor attendance is not required)
Microsoft Teams meeting Join:
https://teams.microsoft.com/meet/2981892701
7187?p=edSERxSMX0TOnExG8s
Meeting ID: 298 189 270 171 87
Passcode: ur7FG97d
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be emailed to bids-pgooding@wcpss.net by the date and time specified above. Vendors should
enter "IFB 251-27-131 Questions" as the subject for the email. Question's submittals should include a reference to the
applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendums associated with the Invitation for Bid will be posted to the following links
and it will be the vendor's responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further
consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendors'
sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of
opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject
a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to
use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,
Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training.
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PURPOSE
The Wake County Public School System's (WCPSS) Special Education Services department is seeking to provide Special
Education Math Teachers with digital supplements to implement best practices during specially designed math instruction
(SDI) for students with special education needs in math, as outlined in their IEP. This could be in a small-group setting,
one-on-one, or in a whole-group setting within a special education classroom, a separate special education program, or a
regional program for students with intensive needs. Please note: this project is ONLY seeking a resource for use with
students with disabilities who have an identified Math need as reflected in their IEP goals. It is not a project to
identify a core curriculum. This is a digital supplement for station rotation.
BACKGROUND
For background purposes, The Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools in the district, including 123
elementary schools, 38 middle schools, 32 high schools, and 10 special schools, serving a student population of
approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
SCOPE OF WORK
The curriculum will be used to support the math service delivery for approximately 6440 Special Education students,
235 year-round teachers, and 780 traditional teachers in a Curriculum Assistance, Essentials, Occupational Course of
Study Class, or Cross-Categorical Resource setting.
Minimum Qualifications:
At a minimum, the curriculum shall:
Align to the North Carolina Standard Course of Study (SCOS)
Align to the Math Learning Progressions within each topic or unit of study
Contain content for the grade bands K to 8th.
Contain remediation and reteaching strategies
Progress monitor students
Communicate with the WCPSS single sign-on system (Clever) and meet the Technical Specifications below
Include opportunities for mathematical discourse and utilizes manipulatives for conceptual understanding
Provide explicit instruction for lessons with detailed text that is easy to follow
Support an approximate 15-minute lesson delivery
Other Qualifications:
If is preferred that the resource:
Anticipate student misconceptions and provide support to teachers within the lesson plans
Are accessible for students with limited hearing, vision, and mobility
Include strategies/tools to increase accessibility for students with mild to moderate cognitive impairment
Accessible from Clever and Canvas, the digital content for student use
Already approved by WCPSS Tech Services and listed in the district's Digital Resource Product Library (DRPL).
Meet the Web Content Accessibility Guidelines if the digital content is designed for student use
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Awards shall be for a one-year term, with anticipated start date in August 2026. WCPSS reserves the right to extend
contracts at its sole discretion for two (2) additional one-year terms at the same cost.
TECHNICAL SPECIFICATIONS
All vendors must complete the WCPSS Technical Questionnaire and sign the WCPSS Data Confidentiality Security
agreement as presented, without any alterations, redlines, or modifications before being considered.
Please indicate how your proposal will address the following specifications in each area. In terms of rostering and user
authentication, our acceptable methods are listed below. Bids must identify which methods are available.
User Account Provisioning
The system must allow for the use of the state's unique student ID number to identify students as a master key with their
email address being the login ID.
Users must have individual and unique login credentials.
Accepted SCIM 2.0
Accepted Entra Identity
Accepted Rapid Identity
Accepted Clever
Accepted Google Workspace
Accepted Just-in-time provisioning via Google, EntraID, or Clever
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of
static passwords
Class Rostering
Accepted Rapid Identity Studio (OneRoster API)
Accepted Clever
Accepted IMS Global Learning Tool Interoperability (LTI) 1.3 or greater
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of static
passwords
User Authentication
User sessions must timeout (i.e. require logging in again) after a specified length of inactivity (Down to 30 minutes).
The system must store any local authentication credentials in a salted, encrypted format.
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Accepted Security Assertion Markup Language (SAML) 2.0 as a Service Provider (SP)
Accepted OIDC via Google or Entra Identity
Accepted Sign in with Clever
Accessibility
Must comply with the Americans with Disabilities Act (ADA) section 508 compliance found at:
http://www.dol.gov/dol/topic/disability/ada.htm
User Roles
At a minimum, software must provide the user roles listed below (or equivalent). The ability to create custom user roles is
preferred.
Super Administrator Full administrative control over all settings to include data integration settings,
manage user roles/permissions, etc.
District Administrator Able to view all users and all data, system-wide reporting, but CANNOT
access/change any technical settings.
School/Department Able to view all users and user data within a specific school or department.
Administrator
Teacher/Staff Able to view all students and associated data for students in their class or staff
in their department.
Student/standard user Able to view their content only.
Reporting
Where applicable, the system must allow for reporting of student progress at various levels (ie. classroom teachers can
run class level reports, principal or district admin can run school level or district level reports).
Data Portability
The system shall allow for the export of data to be used with other data systems such as Student Information Systems
(SIS), Instructional Management Systems (IMS), and Learning Management Systems (LMS) (or in case of staff systems,
Oracle or other data systems). Data will be provided in a spreadsheet or database format. Describe how the solution
provides for the export or transfer of data, including all formats and methods supported.
Data Retention and Deletion
User data will be deleted no longer than six months after a user has been removed from the provisioning view.
While under contract, the system must maintain student data records for a minimum of five (5) years and make
these records available to the district.
Browsers
Must provide support for the most recently released versions of Google Chrome Browser.
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Additional Software
If the solution requires the use of additional software components, such as plugins or proprietary packages, please
provide details. List if they are required, or if this would give an enhanced experience.
Software install (Is this required, optional for enhanced experience, or not needed?)
Browser plugin required
Browser extension required
Application required
Supported Devices
List any limitations
Windows 11
Apple MacOS
Chromebook (the three most recent versions of ChromeOS)
iPhone
iPad
Customer Support
Customer support must be available to district and school administrative users by phone and email during regular
business hours (M-F, 8-5 Eastern Standard Time).
Identify any additional support avenues that may be available such as online chat.
Technical Support
Technical support, licensing fees, upgrades and patches must be included in the annual solution fee.
Server Uptime
Describe your uptime Service Level Agreement. The system is expected to be utilized 24 hours a day.
References
Provide at least two reference accounts where:
Solution is deployed in a production environment
For a duration of one (1) year
For at least 40,000 students
VENDOR QUALIFICATIONS
* VENDOR shall be licensed (when applicable) and approved to do business in the State of North
Carolina.
* Insurance requirements referenced within as well as any Federal, State and Local requirements shall be
required and maintained.
* Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
(Federal Government)
https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
(State of North Carolina)
https://ncadmin.nc.gov/documents/nc-debarred-vendors.
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COST
* Vendor shall provide their cost proposal on their own form as the final page of the IFB.
* Please include cost breakdowns for the following::
o 9-month teacher subscriptions for 780 teachers
o 12-month teacher subscriptions for 235 teachers,
o 6440 student subscriptions
o 12 day (4-hour) virtual training sessions
* Vendor's proposal should be inclusive of all costs, including travel, training, or implementation.
* Pricing shall be firm throughout the term of the award and any extensions.
PROPOSAL EVALUATION
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals. An evaluation
team will review the proposals using the criteria below and make a recommendation. The criteria listed will be used to
evaluate the proposals for the purpose of ranking them in relative position based on how fully each proposal meets the
requirements of this IFB.
AWARD OF CONTRACT
It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards to
multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous or to
constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.
AWARD CRITERIA
1. Pricing.
2. Quality of Service: Includes answers and methodology where applicable.
3. Experience and References: WCPSS requests minimum of three reference accounts be provided. Each reference
should demonstrate a record of quality work spanning at least three years. If any vendor submitting a proposal is
limited in the number of reference accounts available, vendor should submit a list of all accounts of record within the
last three years. Vendors shall not use WCPSS as a past reference.
4. Conformity with specifications herein.
CUSTOMER REFERENCES
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
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SOURCE SELECTION
WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most
responsive/responsible low bid.
i. The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.
However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by
any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all
offers should be complete and reflect the most favorable terms.
ii. Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially
classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be
considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided
with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have
specific page numbers and sections stated in the reference.
iii. To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent
of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all
requirements listed in this IFB may be subject to point reductions during the evaluation process or may be
deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for
rejection.
iv. Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date
Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has
previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated
rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not
be debarred from doing business with the State of North Carolina or Federal Government.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date bids are opened through the date the contract is awarded-each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor's bid or qualifications, the contents of another Vendor's bid,
another Vendor's qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,
unless it is determined in WCPSS' discretion that the communication was harmless, that it was made without intent to
influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor's bid may be
disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-
gooding@wcpss.net .
VENDORS ARE CAUTIONED THAT ALL RESPONSES MUST BE ORGANIZED, IDENTIFIABLE AND READILY
ACCESSIBLE. A TEMPLATE IS PROVIDED FOR USE BUT ANY ADDITIONAL INFORMATION SHOULD
REFLECT IDENTIFIABLE LANGUAGE AND BE ACCESSIBLE AND ORGANIZED.
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NON-PREFERENCE
It is the intent of WCPSS to procure products in the stated quantity, quality, and size as described in this request while
adhering to general statutes specific to public schools and WCPSS Board of Education policy. The manufacturer, brand
name and model numbers are used to provide respondents specific information on the quality and usefulness of the
product that is being requested. These references are not intended to restrict comparable products. Other manufacturers
and brands will be considered if they meet or exceed the minimum standards of the product referenced. See below for
accompanying literature that is required when submitting your bid.
DESCRIPTIVE LITERATURE/CERTIFICATION
Each bid shall be accompanied by complete descriptive literature, specifications, and all other pertinent data necessary for
thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the specifications.
DEVIATIONS
Any deviations from specifications and requirements herein by bidder may subject proposal to disqualification.
FIRM BID
Prices and any other entry made hereon by the bidder shall be considered firm and not subject to change or withdrawal.
TAXES
Wake County Public School System is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added to
your bid. Any itemized shipping charges are also subject to tax.
REQUIRED SUBMITTALS
1. Signed execution page (page 1)
2. Completed Attachments A & B (pages 17 & 18)
3. Cost proposal
4. References
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TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this Invitation for Bids, the
specifications. Wake County Public School System (WCPSS) objects to and will not evaluate or consider any additional terms and
conditions submitted with a bidder response. This applies to any language appearing in or attached to the document as part of the
bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
* BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
* TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of
time based on estimated quantities only.
* OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1)
special terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be valid for 45
days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and
acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held responsible, therefore. Deviations shall
be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will
be acceptable.
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and, in the spaces, provided in
this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature
and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy
this provision. Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with
recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more
durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products or
packaging they offer which have recycled content and that are recyclable.
10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser
named on the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this
document shall be made only by written addendum from WCPSS Purchasing Department. The bidder is cautioned that the
requirements of this bid can be altered only by written addendum and that verbal communications from whatever source are of no
effect.
11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and,
unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error
and the other is obviously correct, the incorrect price will be disregarded.
12. REFERENCES: WCPSS reserves the right to require a list of users of the exact item offered. WCPSS may contact these users to
determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and
best bid most advantageous to WCPSS as determined upon consideration of such factors as: prices offered; the quality of the
articles offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the
specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services
needed; the date or dates of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to
the purchase in question. Unless otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or
group of items on a multi-item bid. WCPSS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS,
WCPSS reserves the right to make partial, progressive, or multiple awards: where it is advantageous to award separately by items;
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