ONLINE MATHEMATICS TOOL

Invitation for Bid # 251-27-130
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: June 26, 2026 @ 2:00 PM
Raleigh, NC 27610 Contract Type: Agency Specific Term Contract
Refer ALL Inquiries to: Petra Gooding Commodity: K-8 ONLINE MATHEMATICS TOOL
Telephone No: 919-588-3456
E-Mail: bids-pgooding@wcpss.net Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
The submission of false or misleading information in the vendor's proposal.
Any efforts to dissuade or discourage other vendors from submitting proposals.
Any efforts to influence, dictate, or change the terms of another vendor's proposal.
Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time (ET.)
Issue IFB WCPSS 6-16-26
Submit Written Questions Vendor 6-18-26 by 2:00 pm
Provide Response to Questions WCPSS 6-19-26 by End of Business
Submit Proposals Vendor 6-26-26 by 2:00 pm
Public Live Bid Opening WCPSS 6-26-26 at 2:00 pm
(vendor attendance is not required)
Microsoft Teams meeting Join:
https://teams.microsoft.com/meet/2981892701
7187?p=edSERxSMX0TOnExG8s
Meeting ID: 298 189 270 171 87
Passcode: ur7FG97d
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be emailed to bids-pgooding@wcpss.net by the date and time specified above. Vendors should
enter "IFB 251-27-130 Questions" as the subject for the email. Question's submittals should include a reference to the
applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendum's associated with the Invitation for Bid will be posted to the following links
and it will be the vendor's responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Submit one (1) signed, original executed proposal response via eVP (emails not accepted).
Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further
consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendors'
sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of
opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject
a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendors' proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to
use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,
Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training.
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PURPOSE
The Wake County Public School System is seeking to secure a subscription for Dreambox Learning, or an equivalent K-8
online mathematics tool, for 141 schools in the district for the 2026-2027 fiscal year.
BACKGROUND
For background purposes, The Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools in the district, including 123
elementary schools, 38 middle schools, 32 high schools, and 10 special schools, serving a student population of
approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
SCOPE OF WORK
The vendor shall supply a 12-month subscription for as a K-8 online math tool for 141 schools in Wake County.
The award shall be for a one-year agreement, with two additional one-year options to renew. The bid price will be
fixed for a three-year period.
Services are estimated to begin July 22, 2026.
If vendor is proposing an alternate, please indicate such in your response and attach all specifications and
information in order for the end user to compare and review. Proposal should include cost for implementation and
training. Minimum qualifications are listed below. WCPSS reserves the right to determine if bidder's functional
equivalent is acceptable. Proposals submitted without the proper documentation will not be considered.
MINIMUM QUALIFICATIONS FOR THE PROGRAM
* Contain a rigorous, standards aligned K-8 math curriculum
* Have detailed research studies demonstrating proof of efficacy
* The solution provides daily high-quality reporting analytics for educators segmented by student, class, grade,
school, and district
* The solution is flexible for implementation in multiple settings: classroom station/rotation model, media center/lab,
after school and extended learning opportunities
* The solution allows students 24/7 access before and after-school
* The solution allows parents to monitor progress
* The student facing interface has been 100% translated into Spanish
* A proven track record of supporting large, urban school districts
* The team members and advisors that supervise content development and curriculum/lesson design are experts in
the field of mathematics and pedagogy
* Supports an automated roster-management feature, at no cost to its customers, for secure district data-integration
* Program design must include:
o Describe the research informing the program's lesson design and curriculum coherence
o Explain how the program supports the development of conceptual understanding as a foundation for
procedural fluency
o Describe the ways in which the program employs continuous formative assessment
o Describe and show evidence of scaffolded support for students
o Describe how the program supports the development of growth mindset in mathematics
o Describe how virtual manipulatives are utilized to allow sense-making and facilitate conceptual
understanding
* Differentiated instruction must be addressed. Specifically:
o Describe how the program supports differentiated instruction
o Describe the tools available that allow educators to group students with like levels of understanding
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o Describe how the tool allows for differentiated assignments to be created
* Personalized Instruction must be addressed by the proposal. Specifically:
o Describe how the program personalizes the learning pathway of a student
o Describe how the program adapts to students in real-time
o Show examples of how student strategy, types answers and level of understanding in a given lesson inform
the student's pathway and progression through the curriculum
o Provide examples of varying levels of rigor a student will experience in a given standard. What data informs
that rigor?
* Proof of efficacy must be addressed in the proposal. Specifically:
o Provide the proposer's efficacy research
o Has the program's efficacy research been vetted by Evidence for ESSA? What was the rating given by
Evidence for ESSA? Provide the corresponding research.
o Has the program's efficacy research been vetted by What Works Clearinghouse? What was the rating given
by What Works Clearinghouse? Provide the corresponding research.
o Does the program have evidence showing a positive impact on the learning outcomes of English language
learners?
* Data and analytics
o Include information and samples of reports for multiple stakeholders (e.g., parents, teachers, principals,
district personnel)
o Describe and show how the program provides real-time individual, classroom, school and district reports
that are used to inform instruction
o List the types of assessments included in the program with an explanation of each
* Implementation support
o Describe the virtual training embedded in the program including evidence of virtual training designed
specifically to increase teacher content knowledge in mathematics.
o Describe the type of support that is accessible to teachers, administrators, and parents for academic,
implementation and technical issues.
o Describe frequency of updates and requirements for software updates (cost, computer systems, etc.).
TECHNICAL SPECIFICATIONS
All vendors must complete the WCPSS Technical Questionnaire and sign the WCPSS Data Confidentiality Security
agreement as presented, without any alterations, redlines, or modifications before being considered.
Please indicate how your proposal will address the following specifications in each area. In terms of rostering and user
authentication, our acceptable methods are listed below. Bids must identify which methods are available.
User Account Provisioning
The system must allow for the use of the state's unique student ID number to identify students as a master key with their
email address being the login ID.
Users must have individual and unique login credentials.
Accepted SCIM 2.0
Accepted Entra Identity
Accepted Rapid Identity
Accepted Clever
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Accepted Google Workspace
Accepted Just-in-time provisioning via Google, EntraID, or Clever
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of
static passwords
Class Rostering
Accepted Rapid Identity Studio (OneRoster API)
Accepted Clever
Accepted IMS Global Learning Tool Interoperability (LTI) 1.3 or greater
Accepted SFTP (Secure File Transfer Protocol) using public/private keys in lieu of static
passwords
User Authentication
User sessions must timeout (i.e. require logging in again) after a specified length of inactivity (Down to 30 minutes).
The system must store any local authentication credentials in a salted, encrypted format.
Accepted Security Assertion Markup Language (SAML) 2.0 as a Service Provider (SP)
Accepted OIDC via Google or Entra Identity
Accepted Sign in with Clever
Accessibility
Must comply with the Americans with Disabilities Act (ADA) section 508 compliance found at:
http://www.dol.gov/dol/topic/disability/ada.htm
User Roles
At a minimum, software must provide the user roles listed below (or equivalent). The ability to create custom user roles is
preferred.
Super Administrator Full administrative control over all settings to include data integration settings,
manage user roles/permissions, etc.
District Administrator Able to view all users and all data, system-wide reporting, but CANNOT
access/change any technical settings.
School/Department Able to view all users and user data within a specific school or department.
Administrator
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Teacher/Staff Able to view all students and associated data for students in their class or staff
in their department.
Student/standard user Able to view their content only.
Reporting
Where applicable, the system must allow for reporting of student progress at various levels (ie. classroom teachers can
run class level reports, principal or district admin can run school level or district level reports).
Data Portability
The system shall allow for the export of data to be used with other data systems such as Student Information Systems
(SIS), Instructional Management Systems (IMS), and Learning Management Systems (LMS) (or in case of staff systems,
Oracle or other data systems). Data will be provided in a spreadsheet or database format. Describe how the solution
provides for the export or transfer of data, including all formats and methods supported.
Data Retention and Deletion
User data will be deleted no longer than six months after a user has been removed from the provisioning view.
While under contract, the system must maintain student data records for a minimum of five (5) years and make
these records available to the district.
Browsers
Must provide support for the most recently released versions of Google Chrome Browser.
Additional Software
If the solution requires the use of additional software components, such as plugins or proprietary packages, please
provide details. List if they are required, or if this would give an enhanced experience.
Software install (Is this required, optional for enhanced experience, or not needed?)
Browser plugin required
Browser extension required
Application required
Supported Devices
List any limitations
Windows 11
Apple MacOS
Chromebook (the three most recent versions of ChromeOS)
iPhone
iPad
Customer Support
Customer support must be available to district and school administrative users by phone and email during regular
business hours (M-F, 8-5 Eastern Standard Time).
Identify any additional support avenues that may be available such as online chat.
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Technical Support
Technical support, licensing fees, upgrades and patches must be included in the annual solution fee.
Server Uptime
Describe your uptime Service Level Agreement. The system is expected to be utilized 24 hours a day.
References
Provide at least two reference accounts where:
Solution is deployed in a production environment
For a duration of one (1) year
For at least 40,000 students
VENDOR QUALIFICATIONS
* VENDOR shall be licensed (when applicable) and approved to do business in the State of North
Carolina.
* Vendor shall provide appropriate references demonstrating experience performing similar projects
in size and scope with K-12 entities. References must include contact information. WCPSS shall
not constitute one of the required references.
* If the contract therapist is a new graduate, agency-provided supervision is preferred.
* Passing score on WCPSS background check and completed/passed Sex Offender Registry form
from the agency.
* Present sufficient qualified personnel to carry out the project in a timely fashion. Please include
staffing information and resumes for therapists who would serve students
* Demonstrated experience in performing similar projects.
* Insurance requirements referenced within as well as any Federal, State and Local requirements shall be
required and maintained.
* Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
(Federal Government)
https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
(State of North Carolina)
https://ncadmin.nc.gov/documents/nc-debarred-vendors.
COST
* Vendor shall provide their cost proposal on their own form as the final page of the IFB.
* Vendor to provide a fixed cost per school, and an overall cost for services to 141 school locations. Additional schools
may be added during the term of the contract as needed.
* If vendor is proposing an alternate, please indicate such in your response and attach all specifications and
information in order for the end user to compare and review. Proposal should include cost for implementation and
training. Minimum qualifications are listed below. WCPSS reserves the right to determine if bidder's functional
equivalent is acceptable. Proposals submitted without the proper documentation will not be considered.
* Pricing shall be held firm throughout the term of the award and any extensions.
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PROPOSAL EVALUATION
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.
An evaluation team will review the proposals using the criteria below and make a recommendation. The criteria listed will
be used to evaluate the proposals for the purpose of ranking them in relative position based on how fully each proposal
meets the requirements of this IFB.
AWARD OF CONTRACT
It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards to
multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous or to
constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.
AWARD CRITERIA
1. Pricing.
2. Quality of Service: Includes answers and methodology where applicable.
3. Experience and References: WCPSS requests minimum of three reference accounts be provided. Each reference
should demonstrate a record of quality work spanning at least three years. If any vendor submitting a proposal is
limited in the number of reference accounts available, vendor should submit a list of all accounts of record within the
last three years. Vendors shall not use WCPSS as a past reference.
4. Conformity with specifications herein.
CUSTOMER REFERENCES
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
Name of Organization Contact Person
Name
Annual Contract Value Contact Person Title
Contract Start Date Contact Person
Telephone Number
Contract End Date Contact Person Email
Address
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SOURCE SELECTION
WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most
responsive/responsible low bid.
i. The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.
However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by
any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all
offers should be complete and reflect the most favorable terms.
ii. Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially
classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be
considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided
with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have
specific page numbers and sections stated in the reference.
iii. To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent
of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all
requirements listed in this IFB may be subject to point reductions during the evaluation process or may be
deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for
rejection.
iv. Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date
Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has
previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated
rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not
be debarred from doing business with the State of North Carolina or Federal Government.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date bids are opened through the date the contract is awarded-each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor's bid or qualifications, the contents of another Vendor's bid,
another Vendor's qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,
unless it is determined in WCPSS' discretion that the communication was harmless, that it was made without intent to
influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor's bid may be
disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-
gooding@wcpss.net .
VENDORS ARE CAUTIONED THAT ALL RESPONSES MUST BE ORGANIZED, IDENTIFIABLE AND READILY
ACCESSIBLE. A TEMPLATE IS PROVIDED FOR USE BUT ANY ADDITIONAL INFORMATION SHOULD
REFLECT IDENTIFIABLE LANGUAGE AND BE ACCESSIBLE AND ORGANIZED.
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NON-PREFERENCE
It is the intent of WCPSS to procure products in the stated quantity, quality, and size as described in this request while
adhering to general statutes specific to public schools and WCPSS Board of Education policy. The manufacturer, brand
name and model numbers are used to provide respondents specific information on the quality and usefulness of the
product that is being requested. These references are not intended to restrict comparable products. Other manufacturers
and brands will be considered if they meet or exceed the minimum standards of the product referenced. See below for
accompanying literature that is required when submitting your bid.
DESCRIPTIVE LITERATURE/CERTIFICATION
Each bid shall be accompanied by complete descriptive literature, specifications, and all other pertinent data necessary for
thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the specifications.
DEVIATIONS
Any deviations from specifications and requirements herein by bidder may subject proposal to disqualification.
FIRM BID
Prices and any other entry made hereon by the bidder shall be considered firm and not subject to change or withdrawal.
TAXES
Wake County Public School System is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added to
your bid. Any itemized shipping charges are also subject to tax.
REQUIRED SUBMITTALS
1. Signed execution page (page 1)
2. Completed Attachments A & B (pages 18 & 19)
3. Cost proposal
4. References
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