NCNG Hamlet Region Lawn Care

STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Request for Quote #: 19-RFQ-2243589651-JEE
NC NG HAMLET REGION LAWN CARE
Date of Issue: June 16, 2026
Quote Due Date: June 23, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFQ to:
Ellie Jarvis
Procurement Specialist
Email: ellie.jarvis@ncdps.gov
Phone: 919-322-7407

STATE OF NORTH CAROLINA
Request for Quote #
19-RFQ-2243589651-JEE
______________________________________________________
For internal State agency processing, including tabulation of quotes, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your quote.
Failure to do so may subject your quote to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Ver: 11/2025

Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
STATE OF NORTH CAROLINA
Department of Public Safety
Refer ALL Inquiries regarding this RFQ to the Request for Quote #: 19-RFQ-2243586951-JEE
Procurement Lead through the Message Board in Quotes will be opened:
the Sourcing Tool. See section 2.5 for details JUNE 23, 2026
Ellie Jarvis
Using Agency: NC National Guard (NCNG) Commodity No. and Description:
Requisition No.: RQ282631
701117 - parks and gardens and orchards
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this quote is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this quote, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each
employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify
system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance
of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the
public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By
execution of this response to the RFQ, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor
is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
By executing this quote, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign quote prior to submittal may render quote invalid and it MAY BE REJECTED. Late quotes shall not
be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
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Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of quote opening, unless otherwise stated here: _____ days, or if extended by
mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency
issuing this RFQ.
ACCEPTANCE OF QUOTES
If your quote is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
Ver: 11/2025

Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 6
1.1 CONTRACT TERM ........................................................................................................................ 6
2.0 GENERAL INFORMATION ....................................................................................................... 6
2.1 REQUEST FOR QUOTE DOCUMENT .................................................................................... 6
2.2 E-PROCUREMENT FEE .......................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS .............................. 7
2.4 RFQ SCHEDULE ..................................................................................................................... 7
2.5 QUOTE QUESTIONS ............................................................................................................... 7
2.6 QUOTE SUBMITTAL ............................................................................................................... 8
2.7 QUOTE CONTENTS ................................................................................................................ 8
2.8 ALTERNATE QUOTES ............................................................................................................ 9
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ........................................................... 9
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS ............................................. 9
3.1 METHOD OF AWARD ............................................................................................................. 9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ..... 10
3.3 QUOTE EVALUATION PROCESS ........................................................................................ 10
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 10
3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................. 11
4.0 REQUIREMENTS .................................................................................................................... 11
4.1 PRICING ................................................................................................................................. 11
4.2 FINANCIAL STABILITY ......................................................................................................... 11
4.3 HUB PARTICIPATION ........................................................................................................... 12
4.4 REFERENCES ....................................................................................................................... 12
4.5 BACKGROUND CHECKS ..................................................................................................... 12
4.6 PERSONNEL ......................................................................................................................... 13
4.7 VENDOR'S REPRESENTATIONS ........................................................................................ 13
4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 13
4.9 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS .................................... 13
4.10 SUBCONTRACTORS ............................................................................................................ 14
4.11 SECRETARY OF STATE REGISTRATION ........................................................................... 14
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 14
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Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
5.1 SCOPE OF WORK ................................................................................................................. 14
5.2 TASKS/DELIVERABLES ....................................................................................................... 14
5.3 CERTIFICATION AND SAFETY LABELS ............................................................................... 2
6.0 CONTRACT ADMINISTRATION ............................................................................................... 2
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ........................................................... 2
6.2 INVOICES ...................................................................................................................................... 3
6.3 CONTINUOUS IMPROVEMENT .................................................................................................... 3
6.4 ACCEPTANCE OF WORK ............................................................................................................ 3
6.5 FAITHFUL PERFORMANCE ......................................................................................................... 3
6.6 TRANSITION ASSISTANCE ......................................................................................................... 3
6.7 DISPUTE RESOLUTION ............................................................................................................... 3
6.8 CONTRACT CHANGES ................................................................................................................ 4
6.9 ATTACHMENTS ............................................................................................................................ 4
ATTACHMENT A: PRICING FORM ..................................................................................................... 5
ATTACHMENT B: INSTRUCTIONS TO VENDORS ............................................................................ 6
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS .................................... 6
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ............................................... 7
ATTACHMENT E: CUSTOMER REFERENCE TEMPLATE ................................................................ 9
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR .......................................... 10
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ................................................... 11
ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE
AGREEMENTS ........................................................................................................................ 12
ATTACHMENT I: PESTICIDES/HERBICIDE APPLICATION REPORT FOR VENDORS ................. 13
ATTACHMENT J: POST LAWN CARE CHECKLIST ........................................................................ 14
ATTACHMENT K: SITE MAPS ........................................................................................................... 15
Ver: 11/2025

Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bid (IFB) is to seek competitive bids from qualified vendors to establish an Agency Specific
Contract to provide the North Carolina National Guard (NCNG) Hamlet Region with lawn care services. The region includes
the following three sites:
1. Laurinburg Readiness Center - 1520 South Main St., Laurinburg, NC 28352
2. Rockingham Readiness Center - 1207 ___ Rockingham, NC 28379
3. Hamlet Readiness Center - 219 Boyd Lake Rd., Hamlet NC 28345
All sites listed are readiness centers with three lawn acres for the Laurinburg site, two lawn acres for the Rockingham site,
and three lawn for the Hamlet site. The National Guard has several readiness centers with varying lawn care needs.
The intent of this solicitation is to award an Agency Specific Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date").
The Vendor shall begin work under the Contract within thirty (30) business days of the Effective Date.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the
same terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its
intent to exercise each option no later than thirty (30) days before the end of the Contract's then-current term. In addition
to any optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after
the last active term.
Quotes shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
This RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award, which
are incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to
this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and
Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to
the Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and
collaborate with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents,
and submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/vendor-training.
Ver: 11/2025

Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions,
all relevant exhibits and attachments, and any other components made a part of this RFQ and comply with all requirements
and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that
may be issued in connection with this RFQ.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's quote or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's quote that purports to vary any terms and
conditions or Vendors' instructions herein or to render the quote non-binding or subject to further negotiation. Vendor's
quote shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFQ
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations.
Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's
quote as nonresponsive.
2.4 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFQ State June 16, 2026
Submit Written Questions Vendor On or before June 19, 2026
Provide Response to Questions State On or before June 22, 2026 by 2:00 pm ET
Submit Quotes Vendor On or before June 23, 2026 by 3:00 pm ET
Contract Award State TBD
2.5 QUOTE QUESTIONS
Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to submit the best
quote possible. To accommodate the Quote Questions process, Vendors shall submit any such questions by the "Submit
Written Questions" date and time provided in the RFQ SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title
page of this document via the Sourcing Tool's message board by the date and time specified in the RFQ SCHEDULE Section of
this RFQ. Vendors will enter "19-RFQ-2243586951-JEE - Questions" as the subject of the message. Question submittals
should include a reference to the applicable RFQ section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFQ. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a
question or otherwise in connection with this RFQ, shall be considered authoritative or binding. Vendors shall rely only on
written material contained in the RFQ and an addendum to this RFQ.
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Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
2.6 QUOTE SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late quotes, regardless of cause, will not be opened or considered, and
will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to
unintended or unanticipated delay. It is the Vendor's sole responsibility to ensure its quote has been received as described
in this RFQ by the specified time and date of opening. Failure to submit a quote in strict accordance with instructions provided
shall constitute sufficient cause to reject a Vendor's quotes(s).
Vendor's quotes for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing
Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors
should go to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter
responses, and upload files well in advance of the date and time response are due to allow sufficient time to seek
assistance from the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues and then submit a revised response any
time prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in
order to submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be
submitted unless all required items are completed. The Sourcing Tool will provide error messages to help identify
any required information that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors
should make sure they complete the submission process and receive a message that their response was successfully
submitted.
5. Only Quotes submitted through the Content Section of the Ariba Sourcing Event will be considered. Quotes
submitted through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the quote, also submit one (1) signed, REDACTED copy of the
quote. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services,
or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes
and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good
faith opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the
portions determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and
Statutes set forth above. However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the quote with its quote submission, the Department may release
an unredacted version if a record request is received.
2.7 QUOTE CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFQ that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in
the Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested.
Ver: 11/2025

Bid Number: 19-IFB-2216258910-JEE Vendor: __________________________________________
Failure to provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's
quote, in the State's sole discretion.
Vendors shall upload the following items and attachments in the Sourcing Tool:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Quote
Number.
b) Completed and signed version of all EXECUTION PAGES, along with the body of the RFQ.
c) Signed receipt pages of any addenda released in conjunction with this RFQ, if required to be returned.
d) Vendor's Response. Section 4.11 Secretary of State Registration; 6.1 Contract Manager
e) Completed version of ATTACHMENT A: PRICING FORM
f) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
g) Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
h) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
i) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
j) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
and OMB STANDARD FORM LLL
2.8 ALTERNATE QUOTES
Unless provided otherwise in this RFQ, Vendor may submit alternate quotes for comparable Goods, various methods or levels
of Service(s), or that propose different options. Alternate quote must specifically identify the RFQ requirements and
advantage(s) addressed by the alternate quote. Each quote must be for a specific set of Goods and Services and must include
specific pricing. If a Vendor chooses to respond with various offerings, Vendor shall follow the specific instructions for
uploading Alternate Quotes in the Sourcing Tool.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFQ are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found in the Sourcing
Tool, which are incorporated herein by this reference.
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however,
all award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications provided herein, to include any required verifications set out herein such as but not limited to past
performance, references, and financial documents.
While the intent of this RFQ is to award a Contract(s) to a single Vendor for all line items, the State reserves the right to make
separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this RFQ
in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
The State reserves the right to waive any minor informality or technicality in quotes received.
Ver: 11/2025