Requests for Qualifications
Salem NH Fire Department
RFQ 2026-002
Town of Salem NH
SALEM PURCHASING
Gia Faccadio, Purchasing Agent
Nicole McGee, Finance Director
Joseph R. Devine, Jr., Town Manager
Prepared for and in coordination with:
Salem NH Fire Department
Chief Craig Lemire
clemire@salemnh.com
TOWN OF SALEM NH
RFQ 2026-003
SALEM NH FIRE DEPARTMENT
EMS SUPPLIES
The Town of Salem NH, in coordination with the Salem NH Fire Department is requesting qualifications for
EMS Supplies in accordance with the specifications, terms, and conditions listed in RFQ 2026-002
which can be obtained at https://www.salemnh.gov/bids. The Town is seeking to select a qualified
Vendor to provide EMS Supplies, along with a vendor-supplied software tracking system, for use by Salem
Fire Department staff. This contract shall be for an initial term of three (3) years, and at the Town’s sole option
and discretion, the contract may be extended on an annual basis for up to two (2) additional years. The
Town reserves the right to reject any or all bids, in whole or in part, to waive any informalities or
irregularities in the bidding process, and to accept the bid deemed to be in the best interest of the Town.
The Town further reserves the right to conduct reasonable negotiations with lowest responsive and
responsible bidder(s), as well as with sole bidders. Failure to submit all required information and
documentation may result in disqualification of the bid. All proposals/bids must be received by April 20,
2026, at 9:30 AM EST. Three (3) copies of the bid package must be submitted in a sealed envelope,
plainly marked:
Town of Salem NH
ATTN: Purchasing Division
RFQ 2026-002
FD EMS Supplies
33 Geremonty Drive
Salem, NH 03079
VENDOR PREFERRED REQUIREMENTS:
• An individual account Representative along with Salem Fire Department (SFD) will
coordinate all functions of the supplier relationship. If this account representative is changed,
notification must be made in writing with notification of the new representative and updated
contact information.
• Vendor will do quarterly review with SFD of all supplies and services.
• Vendor must be able to supply most of the products listed. Some products must be ordered
directly from manufacturer. Consideration in awarding the bid will consider the number of
products available. The Town does reserve the right to order any products outside of this
agreement.
• If items are on back order for more than seven (7) days, the vendor must inform SFD of the
status and the reason for delay. In these situations, SFD has the right to cancel the order and
purchase from another source.
• A restocking fee will not be allowed, and the vendor is responsible for all shipping charges on
returned items if returned within a reasonable amount of time and reason for return is not due
to SFD.
• Inventory management is an essential component of this contract, and the Vendor should be
able to supply an inventory tracking system to SFD. A preference for inventory management
software is preferred requirement.
• Vendor will supply a monthly inventory sheet.
PREFERRED ITEM REQUIREMENTS: Estimates of specific items and quantities are listed in
APPENDIX A, and payments will be made on actual items ordered and delivered. The list contains
the items needed, and some with specific Vendor’s Brand. Please attach a separate proposal to this
completed Bid package with pricing.
SELECTION
The selection of one (1) Qualified Vendor will be based on the following with each category
representing 25% based on the following:
Highly Advantageous
Advantageous
Least Advantageous
Does Not Meet
3-5 points
2 points
1 point
0 points
Response excels on the specific criterion
Response meets evaluation standard for the criterion
Response does not fully meet the criterion or
leaves a question or issue not fully addressed
Does not address the criterion
• List of Items Needed
Includes a summary of the full scope of request EMS products & supplies needed, some
manufacturer specific. Please attach a separate proposal with rates/pricing. Substitutions or
equivalent products may be listed.
• Facilities Description
Provide a detailed overview of your headquarters, distribution network, geographic reach,
and the suppliers with whom you maintain active credit accounts. Please describe the
strategies and processes your company uses to ensure supply chain resiliency, including
redundancy planning and business continuity measures in the event of disruption.
• Inventory Management Services
Provide a description of your company’s inventory management services, including the
technology used, ordering processes and timelines, product delivery methods, reporting
capabilities, and any par-level support or replenishment tools offered.
• References
Please provide at least three (3) current references from organizations that have used the Vendor’s
services. Each reference must include the following:
1. Organization or company name
2. Physical mailing address, phone number, and email address
3. Primary contact person
4. Description of services provided
5. Active accounts or contract agreements under which you are currently providing services
APPENDICES
A. List of Items Needed
B. Facilities Description
C. Inventory Management Services
D. References
E. Proposal Rate Sheet
F. Acknowledgement Forms
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
