MANAGEMENT LEASE MAYHILL COMMUNITY CENTER RE-BID

Location:	New Mexico
Posted:	Apr 2, 2026
Due:	May 5, 2026
Agency:	Otero County
Type of Government:	State & Local
Category:	X - Lease or Rental of Facilities
Solicitation No:	26-006
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

FOR

MANAGEMENT/LEASE FOR MAYHILL COMMUNITY CENTER

OTERO COUNTY ADMINISTRATION

RFP #26-006 RE-BID

NIGP CODE 95815, 95816

Bid Deadline: Tuesday, May 5, 2026

@ 2:00 P.M.

Procurement Agent: Wendy Robinson

THE COUNTY OF OTERO IS REQUESTING COMPETITIVE SEALED BIDS FOR THE FOLLOWING GOODS

OR SERVICES:

TITLE: MANAGEMENT/LEASE PROPERTY MAYHILL COMMUNITY CENTER

RFP NO: 26-006 RE-BID

OPEN: TUESDAY, MAY 5, 2026 @ 2:00 PM

FOR ADDITIONAL INFORMATION CONTACT:

WENDY ROBINSON PURCHASING AGENT

PHONE: (575) 434-0710 EMAIL (wrobinson@co.otero.nm.us)

THE OFFICE OF THE PURCHASING AGENT COUNTY OF OTERO, WILL RECEIVE COMPETITIVE SEALED

BIDS FOR THE GOODS OR SERVICES DESCRIBED IN THIS BID AT:

VIA MAIL

OTERO COUNTY PURCHASING

1101 NEW YORK AVE. ROOM 118

ALAMOGORDO, NN 88310

HAND CARRIED

PURCHASING OFFICE

1101 NEW YORK AVE, ROOM 118

ALAMOGORDO, NM 88310

ANY AND ALL PROPOSALS NOT RECEIVED BY THE PROPOSAL SUBMISSION DATE WILL BE

REJECTED AND RETURNED UNOPENED

NOTE: USE OF THE MAIL SERVICE IS AT YOUR OWN RISK FOR PROPER DELIVEY

ENVELOPE PREPARATION: THE ENVELOPE/PACKAGE CONTAINING THREE

(3) PROPOSAL COPIES AND ONE (1) ORIGINAL MUST BE SEALED AND THE

FOLLOWING IDENTIFYING INFORMATION LEGIBLY WRITTEN OR TYPED ON

THE OUTSIDE.

1). NAME OF BIDDER

2). PROPOSAL NUMBER ASSIGNED BY THE COUNTY TO THE REQUEST FOR

PROPOSALS

3). OPENING DATE AS IDENTIFIED ON THE PROPOSAL OR SUBSEQUENT

ADDENDA

NO OTHER METHODS OF BID DELIVERY: NEITHER TELEPHONE,

TELEGRAPHIC, EMAIL, OR FACSIMILE BID SHALL BE ACCEPTED

PUBLISHED: ADN April 4, 2026

INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The County of Otero is issuing a Request for Proposals for the management and operation of our

Mayhill Community Center located at 15 Civic Center, Mayhill, New Mexico. The successful

Proposer will have experience in running similar facilities; offer a detailed plan of startup, and

plan for staffing.

We are requesting that you prepare a brief response based on the Request for Proposal and

accompanying information. The proposal should address your interest to satisfy the County’s

objectives established for this effort. The proposal should also clearly demonstrate your

capability to achieve the scope of work. It is, therefore, important that you list all key

individuals that you would assign to the project and define an approach that would be used to

implement this service. Careful review of the RFP is highly recommended to ensure a

responsive submittal. This RFP was prepared in accordance with current State Procurement

Statutes.

B. BACKGROUND

The Mayhill Community Center is a community center contained in a single-story, metal building with a

total area of 2,400 square feet. The floor plan consists of an open area, kitchen, and two restrooms. In

addition, there is a 400 square foot detached metal storage building that is not heated or cooled.

Community Centers serve as critical community focal points, offering a variety of activities that respond

to the diverse needs and interests of their community and include, but are not limited to, nutrition

programs, health and wellness services, fitness activities, information and assistance to community

resources, and a variety of educational and cultural opportunities.

C. SCOPE OF PROCUREMENT

Otero County is soliciting qualifications-based competitive sealed proposals to provide services to

manage and lease the Mayhill Community Center. The main goal for the Operator is to enhance

public offerings to meet the mission and goals of the Mayhill Community. Otero County is

interested in a relationship with the Operator which involves cooperation among the Operator

and County, bringing resources together to provide services to the Mayhill Community. Operator

will serve meals to the seniors two days a week, lunch only. Operator must work in close

coordination with the County Manager her designee including submitting a quarterly report

(contents of the report will be discussed and agreed up after award of the RFP).

Otero County would accept in-kind contributions i.e. volunteer labor at $33.49/hour, as rent, the building

was appraised at a fair market rent for $11,040 per annum. If awarded vendor has applied and been

approved of Community Service Grant through the County, this amount will be deducted from rent. This

will be a one (1) year contract with the option to renew for an additional three (3) years not to exceed a

total of four (4) years.

Applicants agree to provide services in accordance with New Mexico Department of Social & Health

Services-Aging and Disability Services Administration Multipurpose Senior Center Guidelines

Awarded bidder must pay 100 % of all utility deposits and expenses for the Center and its

operation. This includes costs for electricity, water, sewer, gas, trash, internet services. Awarded

bidder is responsible for routine maintenance. The County is responsible for structural

maintenance and septic tank inspections. Awarded bidder must provide its own office equipment,

including computers, telephones, fax machines, etc. Awarded bidder must provide custodial

services, all paper and cleaning products necessary for the Center’s cleaning and daily

maintenance. Awarded Bidder must provide pest control. Awarded Bidder is responsible of any

security need at the Center.

1. Otero County has assigned a Procurement Manager who is responsible for the conduct of this

procurement whose name, address, telephone number and e-mail address are listed below:

Name:

Address:

Wendy Robinson Procurement Manager

1101 New York Ave., Alamogordo, N.M. 88310

Telephone:

Fax:

Email:

(575) 434-0710

(575) 443-2914

wrobinson@co.otero.nm.us

2. Any inquiries or requests regarding this procurement should be submitted, in writing, to the

Procurement Manager. Offerors may contact ONLY the Procurement Manager regarding this

procurement. Other state employees or Evaluation Committee members do not have the authority

to respond on behalf of the SPD. Protests of the solicitation or award must be delivered by

mail to the Protest Manager. As A Protest Manager has been named in this Request for

Proposals, pursuant to NMSA 1978, § 13-1-172, ONLY protests delivered directly to the Protest

Manager in writing and in a timely fashion will be considered to have been submitted properly

and in accordance with statute, rule and this Request for Proposals. Emailed protests will not be

considered as properly submitted nor will protests delivered to the Procurement Manager be

considered properly submitted.

D. DEFINITION OF TERMINOLOGY

This section contains definitions of terms used throughout this procurement document, including

appropriate abbreviations:

“Agency” means the State Purchasing Division of the General Services Department or that State Agency

sponsoring the Procurement action.

“Authorized Purchaser” means an individual authorized by a Participating Entity to place orders against

this contract.

“Award” means the final execution of the contract document.

“Business Hours” means 8:00 AM thru 5:00 PM Mountain Standard or Mountain Daylight Time,

whichever is in effect on the date given.

“Close of Business” means 5:00 PM Mountain Standard or Daylight Time, whichever is in use at that

time.

“Confidential” means confidential financial information concerning offeror’s organization and data that

qualifies as a trade secret in accordance with the Uniform Trade Secrets Act NMSA 1978 57-3-A-1 to 57-

3A-7. See NMAC 1.4.1.45. As one example, no information that could be obtained from a source outside

this request for proposals can be considered confidential information.

“Contract" means any agreement for the procurement of items of tangible personal property, services or

construction.

“Contractor" means any business having a contract with a state agency or local public body

“Determination" means the written documentation of a decision of a procurement officer including

findings of fact required to support a decision. A determination becomes part of the procurement file to

which it pertains.

“Desirable" the terms "may", "can", "should", "preferably", or "prefers" identify a desirable or

discretionary item or factor.

“Electronic Version/Copy” means a digital form consisting of text, images or both readable on

computers or other electronic devices that includes all content that the Original and Hard Copy proposals

contain. The digital form may be submitted using a USB flash drive. The electronic version/copy can

NOT be emailed.

“Evaluation Committee" means a body appointed to perform the evaluation of Offerors’ proposals.

“Evaluation Committee Report" means a report prepared by the Procurement Manager and the

Evaluation Committee for contract award. It will contain written determinations resulting from the

procurement.

“Finalist” means an Offeror who meets all the mandatory specifications of this Request for Proposals and

whose score on evaluation factors is sufficiently high to merit further consideration by the Evaluation

Committee.

“Hourly Rate” means the proposed fully loaded maximum hourly rates that include travel, per diem,

fringe benefits and any overhead costs for contractor personnel, as well as subcontractor personnel if

appropriate.

“IT” means Information Technology.

“Mandatory" – the terms "must", "shall", "will", "is required", or "are required", identify a mandatory

item or factor. Failure to meet a mandatory item or factor will result in the rejection of the Offeror’s

proposal.

“Minor Technical Irregularities” means anything in the proposal that does not affect the price quality

and quantity or any other mandatory requirement.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-006
Bid Title:	MANAGEMENT LEASE MAYHILL COMMUNITY CENTER RE-BID
Category:	Bids/RFP's
Status:	Open

MANAGEMENT LEASE MAYHILL COMMUNITY CENTER RE-BID

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