Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
April 2, 2026
Project Name
Baseball & Softball Field Diamond Renovations
Bid Number
Number of
Documents
Pre-Bid Meeting
26DPW262C
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
NA
Questions Due
April 9, 2026 at 5pm dpwbids@needhamma.gov
April 16, 2026, at 1:30pm Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
26DPW262C
1
Baseball & Softball Field Diamond Renovations
26DPW262C
Release Date April 2, 2026
Pre-Bid
Conference
NA
Deadline for
Questions
Bids Due
April 9, 2026, at 5pm
April 16, 2026, at 1:30pm
Director of Administration
PSAB
500 Dedham Ave.
Needham, MA 02492
26DPW262C
2
(Advertised in the Hometown Weekly issue of Thursday, April 2, 2026)
(Advertised on the MNPA’s website, Thursday, April 2, 2026)
(Published in Central Register issue of Wednesday, April 1, 2026)
(Advertised in CommBuys on Thursday, April 2, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid #26DPW262C
Baseball & Softball Field Diamond Renovations
The Town of Needham is accepting sealed bids for a Baseball & Softball Field Diamond Renovations.
Copies of the Invitation for Bid (IFB) package will be available beginning April 2, 2026, at the Administration
Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 during regular business
hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission
deadline.
Sealed bids must be submitted no later than April 16, 2026, at 1:30pm to the Administration Office of
the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL
NOT BE CONSIDERED. [All bids must be accompanied by a bid deposit in an amount that is not less than
five percent (5%) of the value of the bid.] Bids will be publicly opened after submission deadline. The Town
reserves the right to reject any and all bids as determined to be in the best interests of the Town and to
waive minor informalities.
Kathleen King
Town Manager
April 2, 2026
26DPW262C
3
IFB
Baseball & Softball Field Diamond Renovations
Procurement in Brief
Primary Procurement Contact
Contract Manager
Katie Bamber, Administrative Analyst
781-455-7550 x72229
Ed Olsen: Superintendent of Parks & Forestry
Bid Package Available
April 2, 2026- Information and details of bidding
requirements may be obtained at the Administration
Office DPW, PSAB, 500 Dedham Ave., Needham, MA
02492, or online at the Town’s web site
http://www.needhamma.gov/bids.aspx
Pre-Bid Meeting
Bid Deposit
Deadline for Written Questions
Addenda
When and where bids are due
Where bids will be opened
Number of Required Paper Copies
Contract Award
NA
5% bid deposit is required as part of bid
April 9, 2026, at 5pm
By Mail: DPW - 500 Dedham Ave., Needham,
MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as:
QUESTIONS - Baseball & Softball Field Diamond
Renovations, 26DPW262C
If any changes are made to this bid, an addendum
will be issued. Addenda will be posted on the Town’s
webpage and emailed to all bidders on record as
having received the bid package.
April 16, 2026, at 1:30pm, Administration Office
DPW, PSAB, 500 Dedham Ave., Needham, MA
02492.
LATE BIDS WILL NOT BE CONSIDERED
Charles River Room, PSAB, 500 Dedham Ave.,
Needham, MA, 02492, after submission deadline
1 copy
Anticipated May 2026
Approval of Town Manager and Town Counsel is
REQUIRED
Contract Length
This Agreement shall be for a term commencing
upon execution and ending August 31, 2026.
26DPW262C
4
Upon Award of Contract
Payment Bond
50% payment bond, if required
Performance Bond
Will NOT be Required
Insurance
Refer to Contract Terms
* Any hand delivery received after the due date and time will not be addressed. The
time/date stamp located in the receiving office will govern for the date and time
requirements mentioned in the table above and throughout this document. Please allow
enough time for delivery.
** The time for award may be extended by the Town. The Town reserves the right to
change, delay, cancel, or expedite the contract award date. The Bidder agrees that the
offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids
(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs
first. The Town reserves the right to reject any and all bids as determined to be in the best
interests of the Town and to waive minor informalities.
26DPW262C
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
