RFP# 148-MAINT-056 Janitorial Services

Location:	North Carolina
Posted:	Apr 28, 2026
Due:	May 14, 2026
Agency:	Asheville City Schools
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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S TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS

REQUEST FOR PROPOSALS

# 148-MAINT-056

PROJECT:

USING AGENCY:

J anitorial Services PROJECT

Asheville City Schools

ISSUE DATE: 4/28/2026

P roposals subject to the conditions m ade a part h ereof will be received u ntil 2:00 pm,M ay14,2 026,forfurnishingall

labor, materials, equipment, and services incidental and implied, for completion of the project described herein.

T HE PROCUREMENT PROCESS

The following is a general description of the process by which a firm will be selected to provide services.

1 .

Request for Proposals is issued to prospective contractors.

2 .

Site V isits may be s cheduled b y c ontactingTimS helton,ACSMaintenanceD irector,at(828)713-6430.

While n ot required, it is highly recommended thatallcontractorsfamiliarizethemselvesw iththep roject.

P roposer is responsible for measuring actual square footage.

3 .

T he deadline for written questions is three (3) days prior to the due date.

C hris Pohlman, Purchasing Specialist

P hone: 828-350-6101

E mail:chris.pohlman@acsgmail.net

4 .

A llProposalsmustbereceivedbythePurchasingSpecialistnotlaterthantheduedatea ndtimes pecified

above,a twhichpointa llp roposalsw illbeimmediatelythereafteropened.AttendancebyProposersa tthe

P ublic Opening is not required. Tabulations and award information may be obtained by written request.

a . All submitted Proposals must include one (1) original andfive(5)copiesoftheProposal,foratotal

c ount of SIX (6). A ll Proposals must b e fully s ealed a nd reference R FP# 148-MAINT-056 on the

outside of the package. Emailed p roposal s ubmissions w ill NOT be a ccepted. A ll s ealed proposals

should be clearly labeled with the following:

Asheville City Schools

Attn: 148-MAINT-056

c/o Chris Pohlman

85 Mountain Street

Asheville, NC 28801

b. P roposal Forms must be signed and d ated by a n official a uthorized to bind the firm. U nsigned

p roposals will not be considered.

5 .

Proposals will b e evaluatedaccordingtoExperiencea ndQ ualifications;T echnicalApproacha ndScope;

S afetyandPersonnel;C ostandV alue;R eferencesandReliability.Awardo fac ontracttoo neofferord oes

notmeanthattheotherproposalslackedm erit,butthat,a llfactorsconsidered,thes electedproposalwas

deemed most advantageous to ACS.

A shevilleC itySchoolsreservestherighttorejecta lloffersw hensuchrejectionisd eemedtobeintheb est

interest of ACS.

A sheville City Schools RFP# 148-MAINT-056:

Janitorial Services PROJECT

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(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)

PROPOSAL FORM

# 148-MAINT-056

J anitorial Services PROJECT

D UE DATE: May 14, 2026 at 2:00 pm

T he undersigned having carefully read a nd c onsidered the terms a nd c onditionso ftheContractDocumentsforthe

J anitorialS ervicesPROJECTforAshevilleC ityS chools,N orthC arolina,doesherebyo ffertoperforms uchserviceso n

b ehalfo ftheD istrict,o fthetypeandqualitya ndinthemannerd escribed,a ndsubjecttoa ndinaccordancewiththe

terms and conditions set forth in the Contract Documents at the rates on the Proposal Forms hereinafter set forth.

Proposer: ________________________________________________________________________________________

A ddress: _______________________________________________________________________________________

City/State/Zip: ___________________________________________________ Phone: __________________________

MBE Status: ___________________ Fax: ______________________ Email: _________________________________

N umber of Years in Business:

_ ____________________

Number of Years Experience in similar projects: _ ____________________

R equired: Staffing Plan, including number of personnelassigned and supervisor structure.

(Please attach extra sheets as needed).

Required: Service Plan, including detailed descriptiono f how services will be delivered.

(Please attach extra sheets as needed).

Required: At least three (3) references for similarprojects.

(Please attach extra sheets as needed).

$_______________ Monthly Cost for Janitorial Services at Asheville High School.

$_______________ Hourly Cost for Additional Janitorial Services, as needed.

Therefore,incompliancewiththisR equestforP roposals,a nds ubjecttoallconditionsh erein,theu ndersignedo ffersand

agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:

By: (Signature) ___________________________________________________ Date: _________________________

Printed Name ____________________________________________ Title: __________________________________

END OF PROPOSAL FORM

A sheville City Schools RFP# 148-MAINT-056:

Janitorial Services PROJECT

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1. P URPOSE

The purpose o f this solicitation is to request proposals for janitorial s ervices w ithin Asheville C ity Schools

(“ACS”), as per the specifications described herein.

2. S COPE OF WORK

Contractor will p rovide janitorial associates atA shevilleH ighSchool,locatedat419M cDowellS t,A sheville,

N C 28803, for a total of 96 hours per day, to provide janitorial services as directed by AHS administration.

A leadjanitorialassociatew illb eo ns itefore veningandnightshifts,beginninga t4 :00p m.T heleadjanitorial

a ssociate would manage those on s hiftbuta lsoassistw ithdeepercleaningw hileb uildingsarev acant.The

lead janitorial associate should be included in the 96 hours per day.

A c ampus m ap of Asheville HighS choolisincludedasAttachmentA tothissolicitation.Areasthatapplyto

this solicitation are indicated in yellow on Attachment A.

Cleaning supplies and equipment will be provided by ACS.

Scope of Work also to include the following tasks at the following frequencies:

A ll Classrooms, Offices, Auxiliary Gyms, Media Center,and Common Areas Daily:

● Move furniture and paper (as requested), respond to reports o f sick s tudents in

c lassrooms and busses, spills, and other pop up emergencies (7am-4pm)

● Empty trash and clean receptacles (7am-4pm and again after 4pm)

● S pot clean desk tops

● Dust all surfaces

● Spot clean walls

● Dust mop/spot mop hard floors

● V acuum carpet

● C lean door glass and mirrors as well as doorknobs

A ll Classrooms and the 2nd floor of the G Building Weekly:

● Damp mop floors and clean base boards

● C lean all horizontal surfaces and desks with disinfectant for germ control

● High dusting/blinds

● Spot clean carpet

● Classrooms may be done on rotation as long as they are done weekly

A ll Restrooms Daily:

● Empty trash and all receptacles

● Disinfect and clean all sinks, railings, stalls, walls, and other hard surfaces

● Disinfect and clean all urinals and commodes

● Clean all mirrors

● Clean all stainless steel and dispensers with disinfectant

● Clean and remove graffiti marks as needed

● Sweep floors

● Kaivac water vacuum daily (ACS provides water vacuum)

● Clean doors and doorknobs

A ll Restrooms Weekly:

● C lean grout

● P erform high dusting

A ll Hallways Daily:

● D ust mop hallways

Asheville City Schools RFP# 148-MAINT-056:

Janitorial Services PROJECT

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● M op hallways

● C lean all horizontal surfaces

● D isinfect and clean all drinking fountains

● S pot clean door as needed

● C lean graffiti as needed

A ll Hallways Twice Weekly:

● B uff floors

● C lean with auto scrubber (ACS provides auto scrubber)

● Dust mop floors after buffing

Cafeteria:

● Damp mop daily and dust all areas

● Buff twice per week

● Clean restrooms

● C lean glass

● R emove trash during breakfast and lunch

● W ipe tables between lunches

● S weep floor during and after lunches

O utside Grounds Daily (Max 10 ft from bldg.):

● T rash pickup (7am-4pm and again after 4pm)-10514.06

● B low leaves off sidewalks

Auditoriuma ndBalconyatleastw eekly,ormorefrequentlyifn ecessaryb asedo ns cheduledevents.

(See Events Calendar section for more information.)

● T rash pickup

● V acuuming

● S weep stageside stairwell

3. S UMMER CLEANING TASKS

Scope of Work also to include the following tasks during summer months when school is not in session:

● Strip and re-finish all halls and common areas

● C lean and re-finish all classrooms

● Perform daily cleaning of all classrooms

● S crub and clean all bathroom floors

● Perform detailed cleaning of bathrooms

● M ove furniture as needed in order to accomplish cleaning tasks

● S hampoo carpeted areas that are within the contract

● Deep clean all thresholds

If Summer School is in session, then the normal daily cleaning schedule should be followed.

4 . A DDITIONAL SERVICES AS NEEDED

C ontractor will provide an hourly rate for additional janitorial services as needed.

5. EVENTS CALENDAR

A CSw illmaintainandp rovideamonthlycalendarofeventso neweekina dvance.C ontractorw illu sethisto

plan their cleaning schedule accordingly.

Asheville City Schools RFP# 148-MAINT-056:

Janitorial Services PROJECT

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6. S ITE VISIT

S iteVisitsmayb es cheduledbyc ontactingTimS helton,A CSM aintenanceDirector,a t(828)713-6430.While

not required, it is highly recommended that all contractors familiarize themselves with the campus.

7 . T ERM OF AGREEMENT

The contract term will b egino nora pproximatelyJuly1 ,2026a nde ndo nJune30,2 027,witha no ptionfor

a nnual renewal upon mutual written consent.

8 . MONTHLY BILLING

A CS will require all invoices received to include a monthly detail of hours worked by person and day.

9 . E VALUATION CRITERIA

T hee valuatorsw illc onsiderh oww elleachp roposedsolutionmeetsthen eedsofACS. Itisimportantthatthe

responsesbec lear,concise,a ndc ompletes othatthee valuatorsc ana dequatelyunderstandallaspectsofthe

p roposal.

A lthoughp ricew illbea nimportantfactorino urdecision,A CSwillu sethec riteriaidentifiedinthetableb elow

to fully evaluate the value of each proposal.

C riteria

Description

Possible Points

Experience and

P roven track record in K-12 environments; specialized

Q ualifications

experience with high school facilities; company longevity and

stability.

Technical Approach D etailed plan for daily, weekly, and deep cleaning tasks.

a nd Scope

S afety and Personnel C omprehensive background checks for all staff; documented

training on biohazard handling and OSHA standards; low

employee turnover rates.

C ost and Value

Transparent pricing structure with no hidden fees; overall value

relative to the depth of services offered.

References and

Positive testimonials from other North Carolina or regional

Reliability

school districts; proven responsiveness to emergency or

“on-call” needs

Total Possible Points

2 5

10. PROPOSAL REQUIREMENTS

P roposals must include the following information:

Company Information:

● Name, address, and contact information,

● N umber of years in business, and

Asheville City Schools RFP# 148-MAINT-056:

Janitorial Services PROJECT

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP# 148-MAINT-056 Janitorial Services

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