B-2711BM Industrial Engineering Supplies Catalog Discount

B-2711BM Industrial Engineering Supplies Catalog Discount
Invitation & Requirements
Gwinnett County Public Schools (GCPS) is soliciting competitive sealed bids from qualified suppliers for the
purchase of Industrial Engineering Supplies for a Catalog Discount bid. GCPS is the largest school system in
Georgia with over 140 schools and enrollment of over 182,000 students.
Communication
Individuals, firms, and businesses seeking an award of a Gwinnett County Public Schools contract may not
initiate or continue any verbal or written communications regarding a solicitation. Bid submissions will be
received digitally until Thursday, October 1, 2026 at 9:00AM EST, through Euna Procurement (formerly
Bonfire) located at https://gwinnett.bonfirehub.com or by visiting the GCPS Purchasing website at
https://www.gcpsk12.org. A list of submitting firms will be available the following business day on our website.
All communications concerning the Bid must be submitted in writing to the Gwinnett County Public School's
Purchasing Department via Euna Procurement under the "Message Center" section of the bid. No response
other than written communication by the Purchasing Department will be binding upon Gwinnett County Public
Schools. Violations will be reviewed by the Purchasing Director. If determined that such communication has
compromised the competitive process, the offer submitted by the individual, firm, or business may be
disqualified from consideration for award. The Purchasing Department, in its discretion, may call upon user
departments for clarification in their area of expertise. All questions or commentary must be received in Euna
Procurement under the "Message Center" section no later than Monday, September 28, 2026 at 9:00AM EST
to allow for appropriate and timely responses.
Term
The term of this contract is effective January 1, 2027, or upon award, through December 31, 2027. GCPS
reserves the right to renew this contract for a maximum of four (4) additional one-year periods for a total
potential term length of five (5) years with the approval of the Gwinnett County Board of Education. Renewals
will be approved in one-year increments. Pursuant to O.C.G.A. Section 50-5-64, this contract shall not be
deemed to create a debt of The Board for the payment of any sum beyond the fiscal year of execution or, in the
event of a renewal, beyond the fiscal year of such renewal.
Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. GCPS reserves
the right to reject any or all bids to waive technicalities, and to make an award deemed in its best interest.
Bids may be split or awarded in entirety. GCPS reserves the option to negotiate terms, conditions, and
pricing with the lowest responsive, responsible bidder(s) at its discretion. All companies submitting a bid will
be notified in writing of award.
Approximate Quantities
This is a demand usage contract. Anticipated annual quantities are estimated for bid purposes only and
not to be construed as a commitment to order a specific quantity. Items will be ordered as needed.
Cost
It is GCPS's expectation that your firm submits its best pricing at the time of the solicitation. The District
understands that external factors may impact your firm's ability to hold pricing for the term of the contract. GCPS
reserves the right to review and accept or deny requests for price changes due to extenuating circumstances in
the economy, marketplace, or acts of God. This option will only be exercised if it is deemed in the District's best
interest.
The supplier may request an adjustment in the unit prices/total cost in the event of a cost escalation of the
o
unit price/total cost if such items/materials are subject to circumstances in the economy, marketplace, or
acts of God or materially impacted by a tariff that arises after the supplier's response was submitted to
GCPS. The existence and timing of such unit prices/total cost escalation must be fully documented by the
supplier and shall be subject to the following conditions:
Page 1 of 2

The supplier must provide written notice to GCPS of any anticipated cost escalation within ten (10) days
o
of becoming aware of such escalation;
The supplier must submit detailed documentation, including supplier quotes or other evidence reasonably
o
acceptable to GCPS, to substantiate the increased costs;
GCPS shall have the right to verify the cost escalation through independent means;
o
Any adjustment to unit prices/total cost shall be limited to the actual increase in costs incurred by the
o
supplier and shall not include any additional overhead, profit or fee; and
The supplier shall undertake all reasonable efforts to mitigate the impact of price/cost escalations,
o
including, without limitation, seeking and/or proposing alternative suppliers or materials where feasible
and ordering materials in advance.
In such case, GCPS and the supplier shall negotiate in good faith to agree on the appropriate adjustment
o
to the unit prices/total cost. If after execution of the price/cost Amendment a tariff or other market
condition is subsequently reduced or removed or prices of impacted materials are reduced, supplier must
provide written notice to GCPS within ten (10) days of supplier becoming aware of such removal or
reduction. GCPS and the supplier shall then negotiate in good faith to agree on the appropriate reduction
to the prices/cost, which shall be formalized through a revised award letter in accordance with the terms
of the Agreement.
Addenda & Opening of Proposals/Bids
It is the ultimate responsibility of the supplier to ensure that they have all applicable addenda prior to submitting a
response. Addenda will be posted on Euna Procurement: www.gwinnett.bonfirehub.com or by visiting the GCPS
Purchasing website at https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-
purchasing-opportunities.
The opening of solicitations will be conducted electronically through Euna Procurement. Only the names of the
submitting companies will be made publicly available by the close of business the following business day. To view
the list of respondents, suppliers must log into Euna Procurement located at www.gwinnett.bonfirehub.com or by
visiting the GCPS Purchasing website at https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-
finance/bids-purchasing-opportunities.
NOTE: Gwinnett County Public Schools requires pricing to remain firm for the duration of the initial term of the
contract. Failure to hold firm pricing for the initial term of the contract may be sufficient cause for Gwinnett
County Public Schools to declare bid non-responsive.
Page 2 of 2