RFP 2026-07 Building & Planning Permit Fees Study

Location:	Florida
Posted:	May 1, 2026
Due:	Jun 8, 2026
Agency:	Jefferson County
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

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RFP 2026-07

Instructions to Proposers

Proposers interested in the Work are instructed to submit three (3) original hard copy and one (1)

electronic copy (USB flash drive) of its complete proposal in accordance with this RFP, no later

than June 8th, 2026 at 3:00 PM., Eastern Time unless otherwise changed through an addendum

to this RFP, to the County Manager’s Office at 450 W. Walnut St. Monticello, FL 32344. Proposals

received after this date and time will not be considered and will be returned unopened. The USB

flash drive will not be returned. Cost proposal must be submitted separately.

All Proposals and all attachments must be bound and delivered SEALED to the County at the

address shown below no later than the time and date set for receipt of Bids. Deliver OR mail the

Bid in a sealed envelope/package to:

JEFFERSON COUNTY MANAGER’S OFFICE

ATTN: RFP # 2026-07

JENNY TUTEN

450 W Walnut St

MONTICELLO, FL 32344

The front lower left corner of each SEALED envelope/package must contain the following

information for proper identification:

Building & Planning Permit Fee Study

RFP # 2026-07

Attention: Jenny Tuten

DUE NO LATER THAN: June 8th, 2026, at 3:00 PM, EST

Include name and address of Proposer on each sealed envelope/package.

If Proposal is contained in multiple packages, number each sealed package

sequentially, i.e., “1 of 3”, “2 of 3”, “3 of 3”.

Cost proposal envelope/package must be labeled in the same manner as above and

clearly identified as such, in a separate sealed envelope/package.

All Proposals received will be recorded and date stamped at the Jefferson County office located at

450 W. Walnut St., Monticello, FL 32344.

Submission of Proposals by fax or other electronic means will not be accepted. Any proposals

received after the stated time and date will not be considered. Late proposals will not be opened at

the public opening. Arrangements may be made for the unopened proposals to be returned at the

Proposer’s request and expense.

Proposals may be withdrawn or modified only by written notification from the Proposer prior to

the time fixed for the opening of Proposals. Negligence on the part of the Proposer in preparing

the Proposal confers no right for withdrawal of the Proposal after it has been opened.

RFP 2026-07 – BUILDING & PLANNING PERMIT FEES STUDY

Proposal Must Address:

The Proposal must address the requirements in a clear and concise manner in the order stated

herein. Proposals must be divided as described below and must include the information/documents

specified in the applicable divider. Proposals that do not adhere to the following format or include

the requested information/documents may be considered incomplete and therefore unresponsive

by the County.

The County reserves the right to seek additional/supplemental representation on specific issues as

needed.

Proposals should be typed. No changes in or corrections to Proposals will be allowed after

the Proposals are opened.

The signer of the Proposal must declare that the Proposal in all respects fair and in good faith

without collusion or fraud and that the signer of the Proposal has the authority to bind the principal

Proposer.

The County will not be liable for any costs incurred by Proposer prior to entering a contract.

Therefore, all Proposers are encouraged to provide a simple, straightforward, and concise

description of their ability to meet the RFQ requirements.

PROPOSAL CONSTRUCTION

Proposer will construct its Proposal in the following format as outlined and a divider must separate

each section as prescribed.

TAB 1 – PROPOSAL TRANSMITTAL FORM ON THE COMPANYS

LETTERHEAD (FORM 1)

All signatures must be by an individual with authority to legally bind the Proposer, witnessed, and

corporate and/or notary seal (as applicable.) If the individual signing the Proposal Transmittal

Form does not have apparent authority to legally bind the Proposer, attach documentation

demonstrating such authority. The corporate or mailing address must match the company

information as it is listed on the Florida Department of State Division of Corporations. Attach a

copy of the webpage(s) from http://www.sunbiz.org as certification of this required information.

Verify that all addenda and tax identification number have been provided.

TAB 2 – EXECUTIVE SUMMARY AND QUALIFICATION APPLICATION

(FORM NO. 2)

This summary should be no more than three (3), front and back, pages, exclusive of Form No.

2. Include Form No. 2, Qualification Application and Questionnaire. The proposing company must

provide information indicative of experience of similar complexity that demonstrate successful

and reliable experience in past performance within the last seven (7) years as related to this

RFP 2026-07 – BUILDING & PLANNING PERMIT FEES STUDY

Proposal. Include a list of current clients and the allocated staff members associated with each

client.

This Summary should demonstrate experience in Fee studies within Florida local governments.

Further, the Summary should demonstrate that the Proposer has the ability to meet workload and

time requirements.

TAB 3 – LETTERS OF REFERENCE (FORM 3)

Include up to three reference letters specific to studies that have been conducted for other Florida

local governments dated 2018 or later. Letters must be on the entities letterhead and signed by an

authorized official and include a brief description of the project and results, date of the project and

name of contact person, e-mail, and phone number.

TAB 4 – COST PROPOSAL

Proposers shall submit a lump sum, not-to-exceed cost to complete all services described in this

Request for Proposals (RFP). The proposed fee shall include all labor, materials, travel,

meetings, data collection, analysis, reporting, presentations, and any other costs necessary to

fully perform the Scope of Services.

The total lump sum price shall be inclusive of all costs and will be the basis for contract award.

No additional compensation will be allowed unless authorized through a written amendment

approved by the County.

TAB 5 – APPROACH

Include a detailed description of how your organization will approach the services being requested

TAB 6 – REQUIRED FORMS DOCUMENTS AND CERTIFICATIONS

The following forms must be fully filled out and signed by a person with authority to bind the

Proposer:

Form No. 1 Proposal Transmittal Form

Form No. 2 Qualifications Application and Questionnaire

Form No. 3 References

Form No. 4 Indemnification and Hold Harmless Statement

Form No. 5 Public Entity Crimes Sworn Statement

Form No. 6 Equal Employment Opportunity/Affirmative Action Statement

Form No. 7 Drug Free Workplace Certification

Form No. 8 Conflicts of Interest Disclosure

Form No. 9 Non-Collusion Affidavit

Form No. 10 Ethics Clause & Certification Regarding Lobbying for Contracts, Grants, Loans,

and Cooperative Agreements

Form No. 11 List of Proposed Sub-Contractors

RFP 2026-07 – BUILDING & PLANNING PERMIT FEES STUDY

Form No. 12 Certification Regarding Debarment, Suspension, and Other Responsibility Matters -

Primary Covered Transactions

Form No. 13 E-Verify Certification

Form No. 14 Insurance Certification

Form No. 15 Comments on Proposed Contract

Form No. 16 System for Award Management

Form

Form No. 17 Byrd Anti-Lobbying Amendment

Form

Form No. 18 Anti-Human Trafficking Affidavit

Form No. 19 Local Preference Form

Please note any concerns with the proposed contract on Form No. 15. Any comments that are

included on this form regarding the contract documents will be forwarded to the legal department

for review. The County’s acceptance of comments does not guarantee any revision to the contract

documents. Comments not included on this form WILL NOT be considered. Please indicate

NONE or Not Applicable (N/A) if there are no comments on the proposed contract documents.

RFP 2026-07 – BUILDING & PLANNING PERMIT FEES STUDY

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP) FOR

BUILDING & PLANNING PERMIT FEES STUDY

RFP 2026-07

RFP ADVERTISE DATE: May 1, 2026

RFP RELEASE DATE: May 1, 2026

RESPONSES DUE DATE AND TIME: June 8 @ 3:00 P.M

MAIL OR DELIVER RESPONSES TO:

(hand-delivery or express mail services)

Jefferson County Board of County Commissioners

ATTN: RFP 2026-07

450 W Walnut Street

Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Jenny Tuten

450 W Walnut Street

Monticello, FL 32344

(850) 342-0287

jtuten@jeffersoncountyfl.gov

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2026-07 Building & Planning Permit Fees Study

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