Request For Quotes - Automatic Door Safety Inspection, Testing, and Repair Services

Location:	California
Posted:	Jun 25, 2026
Due:	Jul 16, 2026
Agency:	City of San Buenaventura
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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Request for Quote (RFQ) for Automatic Door Safety

Inspection, Testing, and Repair Services

RFQ RELEASE DATE:

6/25/2026

QUOTES DUE:

7/16/2026 by 4 PM (Pacific Time)

QUOTE SUBMISSION:

Quotes must be submitted via email to:

Francisco Camarena

IT and Maintenance Director

fcamarena@venturahousing.org

1. GENERAL INFORMATION

1.1 Introduction

Ventura Housing, formerly known as the Housing Authority of the City of San Buenaventura was

established in 1949 to provide safe, quality, and affordable housing for families unable to afford

market-rate housing. Ventura Housing administers its programs locally in compliance with

federal and state laws.

Ventura Housing’s mission is to develop and provide quality affordable housing for eligible low-

income residents of Ventura. The organization fosters partnerships to support residents in

achieving personal goals related to literacy, education, health, wellness, job training, and

employment, ultimately promoting economic self-sufficiency and personal growth.

Ventura Housing is responsible for developing and managing low-income rental housing,

implementing financing strategies to promote affordable housing, overseeing public housing

operations and rental assistance programs, administering Section 8 housing vouchers, and

providing community services and housing rehabilitation programs. The agency currently owns

and manages over 1,000 housing units and administers more than 1,500 Section 8 vouchers,

serving both incorporated and unincorporated areas of the City of Ventura.

Ventura Housing’s staff brings extensive expertise in real estate development, property

management, housing services, and Section 8 program administration. The organization also

manages financial services, human resources, procurement, facility operations, and risk

management. With a culturally diverse team, Ventura Housing offers bilingual services in

English, Spanish, and other languages as needed.

Ventura Housing is governed by a seven-member Board of Commissioners appointed by the

Ventura City Council. Five members serve four-year terms, while two Resident Commissioners

serve two-year terms. The Board is responsible for establishing policies, long-term goals, and

strategic direction for the organization.

For work planning purposes, please note, Ventura Housing works a 4/10 work schedule

(7:00am- 5:30pm) with Fridays off.

1.2 Purpose

Ventura Housing is seeking quotes from qualified firms specializing in automatic pedestrian door

systems to inspect, test, evaluate, document, repair, and adjust automatic door systems at

multiple affordable housing properties. The primary objective is to ensure that all automatic

doors are operating safely and that required safety sensors properly detect individuals or

objects in the path of the door and cause the door to remain open or reopen as necessary to

prevent injury. Ventura Housing recently experienced a door-related incident and is proactively

evaluating all automatic door systems to reduce future risk and improve resident safety.

1.3 Overview

Ventura Housing currently has approximately nineteen (19) automatic doors located across

twelve (12) properties.

Door types include:

• Automatic swing doors

• Automatic sliding doors

The selected contractor shall:

• Inspect each door

• Test all safety devices

• Identify deficiencies

• Provide written findings

• Perform authorized repairs and adjustments

• Provide recommendations for additional corrective actions when necessary

1.4 Scope Overview of Services

The Contractor shall / will provide:

• Site inspections

• Operational testing

• Safety sensor testing

• Compliance evaluation

• Written documentation identifying location / make / model / serial numbers

• Repairs and adjustments

• Replacement of failed components when authorized

Services may include:

• Sensor adjustment

• Sensor replacement

• Door operator adjustment

• Door timing adjustment

• Safety device installation

• Verify locking mechanisms are functioning properly

• Related automatic door repairs

1.5 Board of Commissioners

Ventura Housing operates under the authority of its Board of Commissioners. The Board is

responsible for the overall governance and oversight of Ventura Housing’s activities and

policies.

1.6 Contact Information

Francisco Camarena

IT and Maintenance Director

Ventura Housing

995 Riverside Street

Ventura, CA 93001

(805) 626-5810

fcamarena@venturahousing.org

1.7 Expenses Associated with Submission

All costs related to the preparation and submission of a Quote in response to this RFQ shall be

borne solely by the respondent. Ventura Housing will not reimburse any respondent for these

costs, regardless of whether the respondent is selected.

1.8 Options and Discretion

Ventura Housing reserves the right, at its sole and absolute discretion, to:

• Reject any or all Quotes, or any portion thereof;

• Re-advertise this RFQ;

• Postpone or cancel the RFQ process at any time;

• Waive any irregularities in the RFQ or in the Quotes received;

• Determine the criteria and process for evaluating Quotes and decide whether an award

will be made.

2. Scope of Services

2.1 General

The Contractor shall inspect; test, document, and repair automatic pedestrian door systems

located at Ventura Housing properties.

Approximately:

• 17 automatic doors

• 13 property locations

Ventura Housing reserves the right to add or remove locations as necessary.

2.2 Inspection and Evaluation

The Contractor shall evaluate each automatic door and associated equipment.

Inspection items shall include:

• Door operator

• Activation devices

• Presence sensors

• Safety sensors

• Motion detectors

• Hold-open timing

• Door closing operation

• Door reopening operation

• Locking mechanisms

• Signage and safety markings

• General condition of equipment

The Contractor shall identify:

• Make / Model / Serial Numbers

• Missing components

• Malfunctioning components

• Improper operation

• Safety concerns

• Recommended corrective actions

2.3 Testing Requirement

The Contractor shall perform operational and safety testing for each door.

Testing shall include:

• Activation testing

• Presence sensor testing

• Safety zone testing

• Reversal/reopening testing

• Hold-open timing verification

• Functional operation testing

Testing shall verify that the door remains open or reopens when a person or object is detected

in the path of the door.

2.4 Industry Standards

All testing and repairs shall comply with applicable industry standards including:

• ANSI/BHMA A156.10

• ANSI/BHMA A156.19

• Manufacturer requirements

• Applicable building and accessibility regulations.

2.5 Documentation and Reporting

The Contractor shall provide a written report for each door.

At a minimum the report shall include:

• Property name

• Door location

• Door type

• Door operator Make / Model / SN

• Existing equipment

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request For Quotes - Automatic Door Safety Inspection, Testing, and Repair Services

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