RFB #1423 Annual School Bus Bid

Purchasing Department
1320 West Main Street Suite 202
Franklin, Tennessee 37064-3700
Phone (615) 472-4010
WILLIAMSON COUNTY SCHOOLS
RFB # 1423
Annual School Bus Bid
NEW GENERAL ED and SPECIAL ED SCHOOL BUSES
Buses are being procured for the 2027- 28 School Year
Williamson County Board of Education (WCS) is accepting bids from qualified bidders for new
General Education and Special Education School Buses for the School Year 2027-28. Interested
bidders shall submit sealed bids using the forms attached to this bid document. Bids must be
submitted in a sealed envelope mailed or hand delivered to Williamson County Schools, 1320
West Main Street, Suite 202, Franklin, TN 37064 Attn: Skip Decker.
The outside of the envelope must be marked "RFB #1423 Annual School Bus Bid". Sealed bid
envelopes must be submitted on or before 10:30 a.m. Wednesday, October 21, 2026 at which
time sealed bid envelopes will be officially opened. Faxed or emailed bids will not be accepted.
Absolutely no bids will be accepted after this time. Sealed bid envelopes shall be stamped (date
and time) by WCS to verify the authenticity of receipt. The bid opening will take place at the
aforementioned address.
If you have questions concerning this request for bid document, contact the Williamson County
Schools Purchasing Department at 615-472-4079 or email skipd@wcs.edu. It is the bidder's
responsibility to acknowledge and understand the specifications, scope, requirements, terms, and
conditions of this bid project. This RFB was prepared by the Purchasing Department. Should any
terms or conditions on the attached Bus Specifications differ from the RFB then the terms and
conditions of the RFB shall govern the process.
The following information must be printed on the outside of the sealed bid envelope:
WCSRFB # 1423 New General Ed & Special Ed School Buses
Nameof Bidding Company
Date& Time of Bid Opening
The following information must be included inside the sealed bid envelope:
Signed and completed bid cover sheets
Signed and completed Iran Divestment Act Certificate
* Signed and completed Non-Boycott of Israel Certificate
Any related support documents / literature

Williamson County Schools reserves the right to accept or reject bids, upon the evidence (or as
determined by WCS Staff) before or after the bid opening, that a bidder is not necessarily
qualified by experience, is not in a position to perform the work specified in the time allotted, or
upon evidence of collusion with intent to defraud or other illegal practice.
* All bids are to be complete in every detail as required. Bids that are incomplete,
contain irregularities or are not in accordance with the specifications may be rejected.
WCS reserves the right to waive any formalities to accept any bid as a whole, split bid
and/or accept any individual item or items within a bid or to reject any or all bids
whichever is in the best interest of WCS.
* The bid may be awarded to the lowest bidder(s) or best overall bid and WCS reserves
the right to award based on quality, price and availability of services specified
whichever is in the best interest of WCS. This bid evaluation will be based on
pricing/cost and service as validated through references and / or other qualitative
consideration as submitted through the RFB process.
* Awards shall be made based on best and most responsive bid determined to be in the
best interest of WCS. Our intent is to award the RFB to the lowest, best, and most
responsive competitive bidder(s).
* This bid is ultimately subject to funding (as with all WCS Bid projects). WCS is a tax-
exempt organization . . . Although WCS is tax-exempt - the Bidder(s) are
responsible for (and bid cost must reflect) any / all sales and use tax for the materials
and equipment.
* The use of the name of a manufacturer or any special brand, model or make in
describing an item or the use of detailed descriptive specifications pertinent thereto,
does not restrict bidders to that manufacturer, specific article, or such detailed
descriptive specifications; the means or method being used is simply to indicate the
character, or quality of the article desired. However, the article on which bids are
submitted must be of such character, quality and design as it will serve the purpose
for which it is to be used equally as well as that specified and must be the equal of the
article described and equally suitable to the needs of the WCS District. If bidding
another item than the make, model, or brand design specified or such detailed
descriptive specifications, the manufacturer's name, and catalogue reference together
with specifications must be given and (CLEARLY STATED ON THE BID SHEET
IN EVERY INSTANCE). This will enable the Purchasing Department or the
Transportation Department leadership to determine its suitability. WCS reserves the
right, through the Purchasing Agent, to be the sole judge in the final determination.
When no reference is made by the bidder to make or grade proposed to be furnished,
it is automatically understood that the specific article named on the bid sheet will be
furnished. Williamson County Schools Purchasing Agent must approve any change in
offers to the original bid specifications.
2

* If quantities are provided, they are approximations and may only be estimates of
annual usage and not necessarily guaranteed initial purchase quantity. Quantities
provided are best estimates of anticipated order quantities. However, WCS cannot
guarantee fulfillment of annual usage estimates. The WCBOE reserves the right to
increase or decrease amounts and/or quantities.
* All Bids are to be valid for a minimum of 90 days or until awarded whichever comes
first. For all awarded bids the price will remain in effect for 10 months from
commencement of bid opening date.. This bid covers October 21, 2026 thru August
21, 2027 . . . This allows WCS to make any possible future - additional purchases (at
same awarded bid cost) within the stated 10-month period. Any exceptions to this
must be stated in writing by the participating bidder on the submitted bid cover sheet.
WCS reserves the right to accept or reject the exception whichever is in the best
interest of the district.
* The language of this WCS RFB shall be binding unless mutually amended by WCS
and the awarded bidder. Issuance of the purchase order will be the award notice. The
terms and conditions of the WCS-RFB and detailed purchase order shall constitute
entire agreement.
* Invoice must be reflective of original bid and must include a valid WCS purchase
order number to be paid. WCS will not be responsible for "added expenses". There
shall absolutely be no surcharges. Bidders should submit the most competitive "all in"
bid / cost.
* One single invoice - shall be submitted after 100% of order has been successfully
delivered to the satisfaction of the WCS Transportation Director. Back orders are
discouraged. Bills for partial shipments are not acceptable.
* Notice of final delivery and acceptance must be verified for accuracy and approved by
appropriate WCS Transportation Personnel, prior to submission of invoice for
payment. Prices must include complete shipping/delivery costs and installation. The
successful bidder must provide full arrangements for delivery.
* All invoices, as mentioned above, must have an approved WCS purchase order
number. We require one single invoice per purchase order. The packing slips, manifest
or delivery papers should be presented to the WCS Purchasing Department after we
receive 100% of the items on the original purchase order. WCS Purchasing
Department will coordinate vehicle inspection and invoice approval with WCS
Transportation Department.
* Invoices shall be pursuant to the terms and conditions of this RFB. WCS desires to
avoid partial projects when possible. No partial invoices will be processed for
payment. Invoices should be submitted for payment upon 100% satisfactory
completion of each PO.
3

* The awarded bidder must have the financial ability to accommodate 100% satisfactory
completion of their order before payment. Vendor must accept this type of invoicing
and payment arrangement and not request partial payments from WCS. Detailed
itemized billing should be included with every invoice submitted. WCS has the right
to dispute any invoices.
* The bidder shall abide by and comply with the true intent of the specifications and not
take advantage of any unintentional error or omission but shall fully address the full
intent and meaning of each aspect of the specifications. By submission of the bid the
vendor certifies that all items are reasonably equal to or better than the referenced
items and agrees to all terms and conditions stated herein.
* It is the vendor's responsibility to comply with all local, state, and federal laws,
regulations, codes, licensing and other governmental requirements regarding the
specifications of this project. The bidder must be prepared to substantiate compliance
upon request by the Board's representative.
* In the event a vendor fails to perform, WCS reserves the right to begin negotiations
with the "next best bidder" in order to complete the projects or services. In addition,
the vendor may forfeit future business with WCS.
* The desired buses should reasonably meet or exceed the specifications of the models
included in the detailed specifications which have been provided as a reference. The
awarded buses could be the referenced brand or any other brand that reasonably meets
or exceeds the specifications of the referenced product.
* Concerning any rebates, our preference is for dealer/vendor to handle any
manufacturing rebates (and such rebate is reflected in bid pricing). However, if certain
rebates require end user (WCS) to apply then bidder MUST state in writing the rebate
details, including amount and deadline to apply. This must be indicated on the bidder's
cover sheet in order for WCS to consider rebate requirements along with the Bidder's
submission.
* It is preferable that all bidders should own or operate a stocked parts and service
Facility within 80 miles of Williamson County Schools Transportation Department or
guarantee shipment or availability of parts on a NEXT DAY basis.
4

GENERAL SCOPE OF PROJECT
It is the purpose of this RFB to acquire competitive bids for various types of new School Buses
based on a range of possible quantities. All Williamson County School Bid Projects and related
purchases are contingent upon funding from the Williamson County Board of Education and the
Williamson County Commission . . . At this time, it is the desire and intent of WCBOE to fund
the following quantities of new school buses for the 27-28 school year.
General Education & Special Ed Buses:
1. (15 new 84 passenger units) General Education Buses
2. (4 new 22 + 3 seat configuration units) Special Ed Buses
Total intent to purchase, (approximately 19) new combined units, if fully funded through the
Williamson County School Board and Williamson County Government.
Williamson County Schools reserves the option of awarding the bid to the most qualified, lowest and
most responsive bidder that reasonably meets all specifications of this bid project. WCS also reserves
the right to piggy-back on a valid awarded contract by other school districts in the State of Tennessee
(as allowable under TCA # 12-3-1004) whichever is in the best interest of WCS. WCS will
furthermore require the bidders to include on their bid cover sheet (by checking yes or no) an answer
that would allow other school districts in the state of Tennessee permission to piggyback off this
awarded bid to the extent TN law will allow.
The desired buses should reasonably meet or exceed the specifications of the models included in the
detailed specifications which have been provided as a reference. The product awarded could be the
referenced brands or any other brand that reasonably meets or exceeds the specifications of the
referenced product. Acceptable school buses that are allowed on this bid project are for 2025 or newer
model years.
SCHEDULE OF AWARD & RELATED VALUES
* The Bid Opening shall take place on Wednesday, October 21, 2026 @ 10:30 a.m.
* Bid tabulations indicating the apparent low bidder will be sent out AROUND Friday October
23, 2026.
* WCS plans on issuing a fully funded PO or a letter of intent on or around Nov. 30, 2026 to
the awarded bidder(s). This will allow the awarded bidder(s) sufficient time to make the
delivery deadline.
* All bidders must hold their bid price for minimum of 90 days from date of bid opening.
100% complete delivery / receipt of all General Ed & Special Ed units must take place by or
before to avoid Liquidated Damages. Any exceptions to this must be noted on the bid
cover sheet and will be accepted at WCS discretion. Exceptions shall be approved at
the time of purchase and be agreed upon by both parties.
* All New School Bus Vehicles should be delivered to the WCS Transportation Department at
1771 West Main Street, Franklin, TN 37064. schedule the actual delivery arrangements with
the WCS Transportation Department 615-472-4951 at least 48 hours in advance.
* New Buses shall have no more than a maximum of 800 miles on the vehicle odometer.
5

LIQUIDATED DAMAGES - REGARDING INCOMPLETE DELIVERIES
Beginning Saturday, August 8, 2026, $150 per consecutive calendar day penalty will be assessed
and deducted from the bus-dealer's invoice. Deductions will continue until the delivery is 100%
complete pursuant to the RFB award purchase order - terms and conditions.
* ALLOWABLE DELIVERY WINDOW - Do not stagger the delivery of Buses to WCS, all
buses are to be delivered as one consolidated shipment during a 48-hour periodsometime
between July 12, 2027 thru July 30, 2027.
* After all bus deliveries have been satisfactorily completed the awarded dealer(s) shall present
one (l) detailed, itemized, consolidated invoice along with appropriate Title/Manufacturer
Certificate of Origin and warranties, to WCS Purchasing Department... Failure to follow
these instructions will result in delayed payment... Invoice must properly reference and match
up to the corresponding WCS PO.
The following specifications are for critical components, which must be included in all bid
submissions
ANGEL TRAX VX5AI / WITH HARD DRIVE INCLUDED is preferred INTERIOR
4 CAMERA SYSTEM COMPLETELY INSTALLED 1 front camera, 1 rear camera,
1 driver step well camera, 1 front window facing road camera
WCS switched over to a new emergency management program a few years ago in
conjunction with the Williamson County Government. Therefore, we are requiring a
Radio System that will operate with the county system. Specifications are included
on this page.
6

WCS BID COVER SHEET
RFB # 1423
New General Ed & Special Ed
October, 2026
Name: ___________________________ Title _________________________
I verify that I have read and understand the terms and conditions contained within this document and that
I acknowledge and agree with all the language set forth within. By signing this document and submitting
my bid in a sealed envelope to Williamson County Schools, I (bidder) fully accept all terms and
conditions contained within. Notice to Bidder - If you find any of the language, terms, conditions, or
specifications unacceptable - then please do not submit a bid package for this project.
Name of Company:
Address: ____________________________________________________________________
__________________________________________________________
Phone number: ______________________________________________________
Email Address: _______________________________________________________
NOTE: Bidders must stand by their products. If a particular bus continues to be out of service or turns out to be
what the industry calls a "lemon" and shows a history of poor workmanship or other failure, the dealer should
replace the unit, offer extended warranty's or offer other options in order to stand by their equipment.
WILL OTHER SCHOOL DISTRICTS IN THE STATE OF TN BE ALLOWED TO PIGGYBACK
OFF THIS BID (to the extent the state law will allow)? Yes ___ No ____
ITEM 1: NEW MODEL Year 2027 or newer - GENERAL ED 84 PASSENGER BUS
Front Engine Transit Type D (Base bid is without seat belts or seat belt ready frame)
Model _____________ Make _________________ Body ________
Engine____________ Model Year ___________ Chassis _________
Warranty - Confirm Warranty details on the following spec pages.
BASE BID -BUS UNIT PRICE $________________
Option: Cost for Three Point Seat Belt system throughout the bus. $
Option: Cost for Three Point Seat Belt ready frames throughout the bus $
Can Bidder Meet the Delivery Deadline? Yes ____No ____
ATTACH SEAT-LAYOUT AND CONFIGURATION TO BID COVER SHEETS
7

RFB #1423
Bid Cover Sheet page 2
__________________________
NAME OF BIDDING COMPANY
ITEM 2: NEW MODEL Year 2027 or newer - SPECIAL ED PASSENGER BUS
22 PASSENGER + 3 WC Conventional Type C
Cost for Three Point Seat Belt system throughout the bus included in base bid
Model _____________ Make _________________ Body ________
Engine____________ Model Year ___________ Chassis __________
Warranty - Confirm Warranty details on the following spec pages.
BASE BID - BUS UNIT PRICE $
Can the bidder Meet the Delivery Deadline? Yes No
ATTACH SEAT-LAYOUT AND CONFIGURATION TO BID COVER SHEETS
Specifications Sheets are included in this document
8

CERTIFICATION OF COMPLIANCE WITH THE IRAN
DIVESTMENT ACT
Effective July l, 2016, this form must be submitted for any contract that is subject to the Iran Divestment
Act, Tenn. Code Ann. S 12-12-101, et seq., ("Act"). This form must be submitted with any bid or proposal
regardless of where the principal place of business is located.
Pursuant to the Act, this certification must be completed by any corporation, general partnership, limited
parmership, limited liability partnership, joint venture, nonprofit organization, or other business
organization that is contracting with a political subdivision of the State of Tennessee.
Certification Requirements.
No state agency or local government shall enter into any contract subject to the Act, or amend or renew any
such contract with any bidder/contractor who is found ineligible under the Act.
Complete all sections of this certification and sign and date it, under oath, in the presence of a Notary Public
or a person authorized to take an oath in another state.
CERTIFICATION:
I, the undersigned, certifr that by submission of this bid, each bidder and each person signing on behalf of
any Respondent certifies, and in the case of a joint bid or contract each party thereto certifies, as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on
the list created pursuant to Tenn. Code Ann. 12-12-106.
Respondent represents it has the full power, knowledge, and authority to make this Certification and that
the signatory signing this Certification on behalf of bidder/contractor has been duly authorized to do so on
behalf of the bidder/contractor.
Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.
Printed Respondent Name Printed Name of Authorized Official
Signature of Authorized Official
Date
9

NON-BOYCOTT OF ISRAEL CERTIFICATION
Tenn. Code Ann. 12-4-119 prohibits public entities from entering into a contract for services, supplies,
information technology or construction unless the contract includes a written certification that the company is
not currently engaged in and will not be engaged in for the duration of the contract, a boycott of Israel. This
applies to any contract entered into on or after July 1, 2022. The law does not apply to contracts with a value
of less than $250,000 or in contracts where the supplier has less than ten employees.
A boycott of Israel means engaging in refusals to deal, terminating business activities or other commercial
actions that are intended to limit commercial relations with Israel, or companies doing business in or with Israel
or authorized by, licensed by or organized under the laws of the State of Israel to do business, or persons or
entities doing business in Israel, when such actions are taken: (1) In compliance with, or adherence to, calls for
a boycott of Israel, or (2) In a manner that discriminates on the basis of nationality, national origin, religion, or
other unreasonable basis and is not based on a valid business reason. Tenn. Code Ann. 12-4-119.
Certification Requirements.
Complete all sections of this certification and sign and date it, under oath, in the presence of a
Notary Public or a person authorized to take an oath in another state.
CERTIFICATION:
The Contractor certifies that it is not currently engaged in, and will not for the duration of the contract engage in, a
boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision shall not apply to contracts with
a total value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten
(10) employees.
Printed Name and Title of Authorized Official
Signature of Authorized Official
Date
STATE OF
COUNTY OF
Before me personally appeared , with whom I am personally
acquainted (or proved to me on the basis of satisfactory evidence), and who acknowledged that such person
executed the forgoing affidavit for the purposes therein contained.
Witness my hand and seal at office this day of .
Notary Public My commission expires:
10