Driveway Maintenance Contract RFP

Location:	Michigan
Posted:	Apr 13, 2026
Due:	Apr 24, 2026
Agency:	Meridian charter township
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Meridian Township

Driveway Maintenance Contract

Purpose

The Charter Township of Meridian is requesting proposals to supply 21AA gravel and grade the material on the

straight and rear loop drives at the Township’s Transfer Station located at 5976 E Lake Drive, Haslett, MI 48840. The

Township may enter into a one (1) year contract renewable up to three (3) additional years.

Please complete the following and return the signed document to: Robert MacKenzie, DPW Superintendent, Charter

Township of Meridian, 5151 Marsh Road, Okemos, MI 48864 by April 24th, 2026 at 11 a.m. You may also submit by

email to mackenzie@meridian.mi.us. If you have questions, please call 517-853-4662.

Background

Grading and 21AA gravel deliveries for straight driveway and rear loop. The straight drive into the transfer station

is 22’ wide and approximately 660’ long (1,600 square yards of surface area). The rear loop comprises approximately

2,300 square yards of surface area.

Proposal Scope

The intent of this proposal and the resulting contract is to provide the Township with the ability to utilize, as-needed,

specific prices for listed pay items, and to complete maintenance work as needed using these pay items.

Please provide, at a minimum, the following information in your proposal:

1. General company information, including a description of the company’s quality operating system;

2. A comprehensive description of the services offered by your company;

3. A detailed list of all equipment that would be used to perform these services (make, model, and capacity);

4. A detailed list of all available personnel classifications, including certifications

5. An emergency contact phone number;

6. Any other company information for use in evaluating the proposal;

7. In addition, provide pricing for those pay items listed on Page 3 that your company can complete.

If the contract is awarded, the Contractor’s Proposal will be incorporated as Exhibit “A”, along with the items listed

below.

Rights Reserved by the Township

The Charter Township of Meridian reserves the right to reject any or all proposals, waive irregularities in submitted

proposals in the best interest of the Township, to reissue RFP’s, and to request additional information. The Township

reserves the right to negotiate the terms and conditions of all or any part of the project or to accept any proposals

determined by the Township to be in the best interest of the Township and successful completion of the project.

Deadline for RFP Submission

April 24th, 2026 at 11 a.m. Submit a letter with all of the information as described above in the Scope, as well as all

applicable Pay Items below.

Further Information

For further information, please contact:

Robert MacKenzie

DPW Superintendent

mackenzie@meridian.mi.us

W 517.853.4662 | F 517.853.4095

2100 Gaylord C. Smith Ct. | Haslett, MI 48840

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Proposals may be submitted via email to mackenzie@meridian.mi.us, or a hard copy delivered to Meridian

Township, Department of Public Works, 5151 Marsh Road, Okemos, MI 48864. For hard copies, furnish the original

proposal in an envelope with the company name and the following provided on the outside of the envelope:

“PROPOSAL – Building Maintenance Contract”

Criteria for Selection

The following factors will be taken into consideration in the selection process:

1. Qualifications of the firm and individuals responsible for the work

2. Experience with similar projects

3. Price

Other Information

1. Addenda: In the event it is necessary to revise any part of the request for quotes, addenda will be provided

to all who received the request.

2. Freedom of Information Act: Responses and contents therein may be eligible for review under the FOIA.

3. Acceptance: The contents may become an obligation if a contract results. The proposal will be incorporated

by reference into any resulting contract to the extent accepted by the Township.

4. Contract Compliance: The selected firm will comply with all relevant requirements of Meridian Township.

5. There is no expressed or implied obligation by the Township to reimburse any expenses incurred in

responding to the Request for Proposals.

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Driveway Maintenance Contract

(Provide information for all listed items.)

Driveway Maintenance

• Price for 50 tons of 21AA to be delivered

• Price for 100 tons of 21AA to be delivered

• Price to grade 50 tons

• Price to grade 100 tons

• Price to grade existing material on the straight drive

(Approximately 1,600 square yards of surface area)

• Price to grade existing material on the rear loop

(Approximately 2,300 square yards of surface area)

• Price to grade existing material on the straight drive and rear loop

(Approximately 3,900 square yards of surface area)

$_____________

Please provide an inflationary percentage for each prospective renewal year. If the contact is awarded to

you, and the Township elects to renew the contract, these inflationary percentages that you provide in

your bid will be used to adjust the pay item pricing for each annual renewal of the contract:

2027: _____._____%

2028: _____._____%

2029: _____._____%

Date:

By:

Signature

Printed Name

Title:

Company Name:

Address:

Phone Number:

Email Address:

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Driveway Maintenance Contract RFP

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See also