Comprehensive Fee Study
| Location: | California |
|---|---|
| Posted: | Feb 20, 2026 |
| Due: | Mar 19, 2026 |
| Agency: | Cosumnes Community Services District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | DA-26-060 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
DA-26-060
|
| Bid Title: |
Comprehensive Fee Study
|
| Category: | Professional & Consulting Services |
| Status: | Open |
|
Attachment Preview
COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Comprehensive Fee Study
(DA-26-060)
Release Date: February 20, 2026
Proposal Deadline: March 19, 2026 by 12:00 p.m. PST
Proposals must be received via email at the email address below by deadline.
Carolyn Baptista, Administrative Manager
Email: CarolynBaptista@cosumnescsd.gov
Phone: 916-405-7106
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the requirements of
California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates consultants/contractors to comply
with existing economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any
sanctions imposed under state law. The Services may be subject to compliance monitoring by the District. It shall be the
consultants/contractors sole responsibility to comply with all applicable economic sanctions.
Cosumnes Community Services District RFP
Comprehensive Fee Study (DA-26-060)
SECTION 1 – PURPOSE
Cosumnes Community Services District (“District”) is seeking proposals from qualified
consultants (“Proposers”) to conduct a comprehensive, districtwide fee study encompassing Fire
Department and Parks and Recreation Department services. The purpose of this study is to
evaluate the full cost of providing services, assess current cost recovery levels, and develop
updated, legally defensible fee structures that align with Board policy direction, industry best
practices, and the District’s long-term financial sustainability goals.
The selected Proposer must demonstrate proven experience conducting public agency fee
studies, including cost-of-service and cost recovery analyses, and must provide clear, data-
driven, and implementable recommendations that promote transparency, equity, and accurate
financial reporting.
SECTION 2 – DISTRICT PROFILE
The District is located in California’s Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California, encompassing 157 square miles and serving an estimated
population of 210,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
SECTION 3 – SCOPE OF WORK
The District is seeking proposals from qualified consultants to conduct a comprehensive
districtwide fee study. The selected consultant will be expected to evaluate current fees, analyze
cost recovery levels, and develop recommendations consistent with industry standards and
applicable regulations, as detailed in Appendix A.
Appendix A contains the complete Scope of Work, including specific tasks, deliverables, and
project expectations, and should be reviewed carefully by all proposers.
A high-level overview of District operations, including Fire Department and Parks and Recreation
services and programs, is provided in Appendix B to give context regarding the breadth of
services and fee categories relevant to this study.
The District intends to award a single contract but reserves the right to award multiple contracts
if determined to be in its best interest.
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Cosumnes Community Services District RFP
Comprehensive Fee Study (DA-26-060)
SECTION 4 – RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
EVENT
RFP Issued
Deadline for Questions
District Provides Responses to Questions
Deadline for Proposal Submission
Evaluation/Reference Checks/Interviews*/Selection
Board Approval
DATE/TIME
February 20, 2026
March 5, 2026, 12:00 pm PST
March 10 ,2026
March 19, 2026, 12:00 pm PST
March 20, 2026 – April 21, 2026
May 6, 2026
* It is recommended for Proposer to reserve dates to ensure availability (See Exhibit C)
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Carolyn Baptista, Administrative Manager
10573 East Stockton Blvd.
Elk Grove, CA 95624
Email: CarolynBaptista@cosumnescsd.gov
Phone: 916-405-7106
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at www.cosumnescsd.gov. Proposers shall respond
to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions – Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District’s responses, shall be posted on the District’s website at
www.cosumnescsd.gov.
Proposal Submittal
Proposals must be submitted no later than the date and time specified in the RFP Timeline.
Proposals received after this time and date will not be considered. Proposers must submit an
electronic copy (a single .pdf file containing all submitted material) to the RFP Coordinator:
Carolyn Baptista, CarolynBaptista@cosumnescsd.gov. Any submission to the District by email,
will receive a reply that the Bid has been received (during regular business hours). If you do not
receive a reply, please contact the RFP Coordinator prior to the submission due date.
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Cosumnes Community Services District RFP
Comprehensive Fee Study (DA-26-060)
SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation and submission of
proposals. The intent is to assist respondents in the preparation of their submissions and to
assist the District by simplifying the review process providing standards for comparison of
submissions.
Proposals submitted in response to this RFP shall include a complete response to the
requirements in this section in the order presented. The District discourages lengthy and costly
proposals. Proposals should be a straightforward delineation of the respondent’s capability to
satisfy the intent and requirements of this RFP and should not contain redundancies and
conflicting statements.
Proposal Format and Content
Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be
numbered. Failure to follow this specified format, to label the responses correctly, or to address
all of the subsections may, at the District’s sole discretion, result in the rejection of the proposal.
Proposals must contain the following information in the order listed:
1. Introductory letter
The introductory letter should be addressed to:
Carolyn Baptista, Administrative Manager
Cosumnes CSD
10573 East Stockton Blvd.
Elk Grove, CA 95624
The letter shall include the following:
a. Proposer’s legal name and corporate structure.
b. Proposer’s primary contact information, including name, address, phone, website,
and email.
c. Identification of use of subcontractors and scope of work to be performed by
subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer empowered to bind the Proposer to the provisions
of this RFP and any contract awarded pursuant to it.
2. Executive Summary
This section of the proposal should provide a concise synopsis of Proposer’s proposal
and credentials to deliver the services sought under the RFP. In addition, it should explain
how the proposed solution will differentiate itself from other vendor solutions and the
reasons why the District should select the proposed solution. This may include a list of
the unique features that give the Proposer a competitive edge. The Executive Summary
should not exceed two (2) pages.
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Cosumnes Community Services District RFP
Comprehensive Fee Study (DA-26-060)
3. Qualifications and Experience
Describe the Proposer’s capability for undertaking and performing the work, including any
professional licenses and certificates held by the Proposer. List types and locations of
similar work performed by the Proposer in the last five (5) years that best characterizes
the quality and past performance.
4. References
The Proposer must provide at least three (3) references which they have conducted
similar services to within the last five (5) years. References may be contacted as part of
the selection process. For each reference, proposer must provide the following
information:
a. Name and contact information (i.e. name, title, address, phone, and email)
b. Brief description of work provided.
5. Work Plan
The work plan must state the Proposer’s ability to provide comprehensive fee study
services. The plan should be simple, easy to read and follow, and address and satisfy the
objectives and specifications as listed in Section 3 – Scope of Work in this RFP.
6. Fee
This section should include the cost for requested services outlined in Section 3 – Scope
of Work. Proposer’s shall clearly outline fees for the services to be provided. Upon
completion of tasks, the Proposer will notify the District and request payment for the
products and services by submitting an invoice and a brief description of work performed
during the billing period. Upon receipt of the invoice, the District will review in a timely
manner the products and services noted, verify completion, and authorize payment. No
cost increases shall be passed onto the District after the proposal has been submitted.
7. Interview Schedule
To expedite the scheduling of demonstrations, include a copy of Exhibit C: Interview
Schedule in your proposal. Indicate your preferred times in rank order, with 1 being the
most favored. If your proposal is selected for a follow-up interview, you will receive an
email from the RFP Coordinator with your scheduled date and time.
8. Commitment to Diversity, Equity, and Inclusion
The District is committed to ensuring that diversity, inclusiveness, and equity are integral
parts of day-to-day management, work, and service delivery. The District’s Board
approved the District’s equity statement and it is within District Policy “Commitment to
Diversity, Equity, and Inclusion. Proposers should review the statement, which can be
found at www.cosumnescsd.gov/DEI. Proposers shall ensure their commitment to and
detail their culture of diversity, equity and inclusion that guide their principles within
their culture and operations. Within this section, the Proposer shall state and provide a
detailed narrative about any diversity, inclusiveness and equity Programs they offer
within their organization.
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