RFP No. 26-20 - Pueblo County Aspen Acres Debris Monitoring...

Location:	Colorado
Posted:	Aug 10, 2026
Due:	Aug 19, 2026
Agency:	Pueblo County
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	RFP No. 26-20
Publication URL:	To access bid details, please log in.

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PUEBLO COUNTY PURCHASING

215 WEST 10TH STREET, ROOM 14

PUEBLO, CO 81003

Telephone: (719) 583-6097

purchasing@pueblocounty.us

ADDENDUM NO. 1

COUNTY OF PUEBLO, COLORADO

RFP No. 26-20 - Pueblo County Aspen Acres Debris Monitoring

Date: 8/10/26

What the Change is being done to the current RFP:

1. New Bid Due Date: August 19, 2026 @ 10:00 a.m.

2. Question and Responses

The proposer shall permanently affix this Addendum No. 1 to the RFP packet so it will be

submitted with the RFP.

The undersigned proposer acknowledges receipt of this Addendum No. 1.

Received by: _________________________________________

Firm Name: ___________________________________________

Address: _____________________________________________

Date: ________________________________________________

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Pueblo County

Request for Proposal No. 26-20

Aspen Acres Fire Debris Monitoring and Program Support

Services

Questions and Answers

August 2026

The following Questions and Answers are provided in response to inquiries received regarding

Pueblo County Request for Proposal No. 26-20, Aspen Acres Fire Debris Monitoring and

Program Support Services. These responses are intended to clarify the solicitation and should be

read in conjunction with the Request for Proposal and any subsequently issued addenda.

1. Q: Is this a term contract subject to renewal? If so, what is the initial contract term, and what

is the maximum number of renewal or option periods?

A: This solicitation is for project-specific debris monitoring and program support services

associated with the Aspen Acres Fire Private Property Debris Removal Program. The resulting

contract will remain in effect for the period necessary to complete authorized monitoring

activities, final reconciliation, records transfer, and required project closeout support. Following

completion of the Aspen Acres Fire work, the parties may, by mutual written agreement, renew

or extend the contract as a zero-dollar standby agreement for future disaster-related needs. Any

such standby period shall not exceed a total of five years and shall not guarantee any minimum

amount of work, compensation, or future task assignment.

2. Q: Has any current contract for these services completed its full contract term?

A: No. Pueblo County does not currently have an incumbent contract for the debris monitoring

and program support services contemplated under this solicitation. RFP No. 26-20 is being

issued specifically to obtain these services for the Aspen Acres Fire Private Property Debris

Removal Program.

3. Q: Have all available options to extend any current contract been exercised?

A: Not applicable. Pueblo County does not currently have an incumbent contract for the debris

monitoring and program support services contemplated under this solicitation, and therefore

there are no existing renewal or extension options to exercise.

4. Q: Is there an incumbent contractor for these services? If so, please identify the incumbent and

state how long the incumbent has provided the requested services.

A: No. Pueblo County does not currently have an incumbent contractor providing the debris

monitoring and program support services contemplated under RFP No. 26-20.

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5. Q: Is the resulting contract intended to provide ongoing or standby debris-monitoring services,

or will it apply only to work associated with the Aspen Acres Fire?

A: The initial contract is specifically intended to support the Aspen Acres Fire Private Property

Debris Removal Program. Following completion of the Aspen Acres Fire work, the parties may,

by mutual written agreement, renew or extend the contract as a zero-dollar standby agreement

for future disaster-related needs, consistent with the response to Question 1. Any future

activation or assignment of work would require separate written authorization from Pueblo

County and would be subject to available funding and all applicable procurement requirements.

6. Q: What is the required onsite response or mobilization time following notice to proceed or

assignment of work?

A: The RFP does not establish a specific number of hours for onsite mobilization. Because this is

an emergency and time-sensitive disaster recovery procurement, the selected firm will be

expected to mobilize promptly upon written Notice to Proceed or other written authorization

from Pueblo County. Monitoring resources must be fully in place and operational before, and

throughout, the commencement of debris removal and hauling activities under RFP No. 26-21 so

that required documentation, compliance verification, load tracking, and related monitoring

functions are available without delaying field operations. Proposers should identify their

anticipated mobilization time, staffing approach, and ability to coordinate mobilization with the

debris removal contractor in their proposal.

7. Q: What is the maximum number of hours following notice to proceed or assignment of work

before the contractor must commence services?

A: The County has not established a fixed maximum number of hours between Notice to

Proceed or assignment of work and commencement of services. The selected firm will be

required to mobilize sufficiently in advance of debris removal operations so that all required

monitoring functions are fully operational when debris removal and hauling activities begin. The

monitoring firm shall coordinate its mobilization and staffing with Pueblo County and the debris

removal contractor to ensure monitoring activities do not delay authorized field operations.

8. Q: What is the approximate total size and geographic scope of the service area?

A: The service area consists of properties participating in the Aspen Acres Fire Private Property

Debris Removal Program within Pueblo County. The affected area generally includes the

Beulah, Colorado City, Rye, and Red Creek Springs areas. Monitoring services will be required

wherever authorized debris removal activities occur, including participating private properties,

approved haul routes and disposal or recycling facilities, and any other project locations

necessary to perform the monitoring and documentation requirements of the RFP. The exact

number and location of participating parcels may change as eligibility and Right of Entry

participation are finalized.

9. Q: What is the approximate total mileage of public and private roads located within the

anticipated service area?

A: Pueblo County has not established a fixed roadway mileage for this project. The monitoring

scope will follow authorized debris removal activities, participating parcels, approved haul

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routes, and disposal or recycling destinations as operations are developed. The affected service

area generally includes the Beulah, Rye, Colorado City, and Red Creek Springs areas identified

in the RFP. Because parcel participation, routing, and work assignments may change during the

program, proposers should develop their staffing, travel, and operational assumptions based on

the geographic service area identified in the RFP and their proposed approach.

10. Q: Are any specific professional licenses, certifications, credentials, or minimum

qualifications required for a proposer or its personnel to be eligible for contract award?

A: The County has not established additional project-specific professional licenses or

certifications beyond those identified in the RFP and those otherwise required by applicable

federal, state, or local law for the services being performed. Proposers are responsible for

providing personnel who are appropriately qualified, experienced, and, where applicable,

licensed or certified for their assigned duties. This includes ensuring that any specialized

environmental, hazardous materials, asbestos, safety, engineering, or other regulated work is

performed or overseen by personnel who meet applicable legal and professional requirements.

Proposers must also satisfy all applicable insurance, bonding, and other contractual requirements

identified in the RFP.

11. Q: What reports, records, updates, or other documentation will the contractor be required to

provide regarding the progress and completion of work?

A: The selected firm will be required to provide the reporting, documentation, reconciliation, and

closeout materials identified in the RFP and any additional project records reasonably necessary

to support County oversight, contractor payment review, regulatory compliance, federal

reimbursement, audit, and project closeout. Two primary objectives of the monitoring and

documentation process are: (1) demonstrating compliance with applicable environmental and

public health requirements, including EPA and CDPHE requirements, and (2) developing and

preserving sufficient documentation to support federal reimbursement, if awarded.

At a minimum, proposers should anticipate maintaining complete and organized records of field

monitoring activities, parcel status, load and disposal documentation, daily production

information, photographs, compliance observations, invoice reconciliation, exceptions or

deficiencies, and final project records. Reporting frequency and format may be refined by the

County during project implementation based on operational needs.

At completion of the project, the monitoring firm shall provide all project documentation to the

Pueblo County Recovery & Resiliency Manager in a complete, organized, indexed, and digitized

format suitable for County retention, audit, regulatory review, and federal reimbursement and

closeout purposes.

12. Q: Are there any existing or prior agreements that may supersede, limit, or otherwise affect

the contract resulting from this solicitation?

A: No superseding prior agreements have been identified by Pueblo County that would limit or

take precedence over the contract resulting from this solicitation. The resulting contract will,

however, remain subject to all applicable federal, state, and local laws, regulations, funding

requirements, approvals, and conditions, including requirements associated with FEMA Public

Assistance and Private Property Debris Removal, if federal reimbursement is approved.

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Any subsequent direction or requirements imposed by an applicable regulatory or funding

agency will be incorporated into project operations as necessary.

13. Q: Approximately how many cubic yards of debris were collected during the most recent

comparable event?

A: Pueblo County has not previously administered a disaster debris removal program of

comparable size and complexity and therefore does not have a directly comparable historical

debris quantity to provide. Proposers should base their assumptions on the project information

contained in the RFP, available parcel and damage data, and their own experience with similar

wildfire debris removal programs.

14. Q: What estimated or actual amount was paid to the incumbent contractor or contractors

following the most recent comparable event?

A: Not applicable. Pueblo County does not have an incumbent contractor for these services and

has not previously administered a disaster debris monitoring program of comparable size and

complexity from which a directly comparable historical contract value can be provided.

15. Q: Please confirm the proposal due date and time for this procurement.

A: Proposals are due no later than 10:00 a.m. Mountain Time on August 19, 2026, according

to the official Pueblo County clock.

16. Q: Was there a previous solicitation for these or substantially similar services? If so, please

provide its title, solicitation number, release date, and proposal due date.

A: No. Pueblo County has not previously issued a solicitation for substantially similar debris

monitoring and program support services associated with a disaster debris removal program of

this size and complexity.

17. Q: Please provide additional detail regarding the bid bond and performance bond

requirements. Specifically, what bonding documentation must be submitted with the proposal,

and what bonding requirements must be maintained or satisfied following contract award?

A: Pueblo County is not requiring a bid bond, performance bond, or payment bond for the debris

monitoring and program support services contemplated under this RFP. Proposers remain

responsible for meeting all insurance requirements and for demonstrating the financial and

organizational capacity necessary to perform the contract.

18. Q: May proposers submit a pricing structure that differs from the pricing format requested by

the County? If a pricing form is included in the RFP, may a proposer submit an alternate fee

structure in addition to the required pricing? If no prescribed pricing form is provided, does the

County have a preferred pricing format, or may proposers establish their own pricing categories?

A: Proposers shall complete the Rate Schedule provided in the RFP so that proposals can be

evaluated on a consistent and comparable basis. A proposer may include supplemental or

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP No. 26-20 - Pueblo County Aspen Acres Debris Monitoring Addendum No 1 NEW BID DUE DATE 8/19/26 @ 10:00 a.m.

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See also

RFP No. 26-20 - Pueblo County Aspen Acres Debris Monitoring Addendum No 1** NEW BID DUE DATE 8/19/26 @ 10:00 a.m.**

Attachment Preview

See also

RFP No. 26-20 - Pueblo County Aspen Acres Debris Monitoring Addendum No 1 NEW BID DUE DATE 8/19/26 @ 10:00 a.m.