Legal Counsel for Santa Fe County Regional Emergency Communication Center

Location:	New Mexico
Posted:	Aug 10, 2026
Due:	Aug 28, 2026
Agency:	Santa Fe County
Type of Government:	State & Local
Category:	G - Social Services
Publication URL:	To access bid details, please log in.

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RFP 2027-0012-RECC/BM

SANTA FE COUNTY

REGIONAL EMERGENCY

COMMUNICATION CENTER

REQUEST FOR PROPOSALS

LEGAL SERVICES FOR THE

REGIONAL EMERGENCY

COMMUNICATIONS CENTER

NM Commodity Code(s): 96149

RFP NO. 2027-0012-RECC/BM

August - 2027

RFP 2027-0012-RECC/BM

TABLE OF CONTENTS

PAGE NO.

ADVERTISEMENT ........................................................................................................ 4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL..............................................5

B. BACKGROUND.....................................................................................................5

C. SCOPE OF WORK.................................................................................................5

D. INSURANCE REQUIREMENTS ..........................................................................7

E. DESIGNATED PROCUREMENT SPECIALIST .................................................7

F. DEFINITION OF TERMINOLOGY......................................................................8

III.

CONDITIONS GOVERNING THE PROCUREMENT .................................................9

A. SEQUENCE OF EVENTS .....................................................................................9

B. EXPLANATION OF EVENTS ............................................................................10

1. Issuance of RFP .........................................................................................10

2. Pre-Proposal Conference ...........................................................................10

3. Acknowledgement of Receipt Form Due ..................................................10

4. Deadline to Submit Additional Written Questions....................................10

5. Response to Written Questions..................................................................10

6. Submission of Proposals............................................................................11

7. Proposal Evaluation ...................................................................................11

8. Selection of Finalists .................................................................................11

9. Best and Final Offers from Finalists (If applicable) ..................................11

10. Oral Presentations by Finalists (If applicable)...........................................12

11. Contract Negotiations ................................................................................12

12. Contract Award .........................................................................................12

13. Right to Protest ..........................................................................................12

C. GENERAL REQUIREMENTS ...........................................................................13

1. Acceptance of Conditions Governing the Procurement ............................13

2. Incurring Cost ............................................................................................13

3. Prime Contractor Responsibility................................................................13

4. Subcontractors ...........................................................................................13

5. Amended Proposals ...................................................................................13

6. Offeror’s Right to Withdraw Proposal ......................................................13

7. Proposal Offer Firm...................................................................................14

8. Disclosure of Proposed Contents...............................................................14

9. No Obligation ............................................................................................14

10. Termination ...............................................................................................14

11. Sufficient Appropriation............................................................................14

12. Legal Review.............................................................................................15

RFP 2027-0012-RECC/BM

13. Governing Law..........................................................................................15

14. Basis for Proposal......................................................................................15

15. Contract Terms and Conditions .................................................................15

16. Contract Deviations ...................................................................................15

17. Offeror Qualifications................................................................................15

18. Right to Waive Minor Irregularities ..........................................................15

19. Change in Contractor Representatives.......................................................15

20. Notice ........................................................................................................16

21. County Rights............................................................................................16

22. Right to Publish .........................................................................................16

23. Ownership of Proposals.............................................................................16

24. Electronic Mail Address Recommended ...................................................16

25. Preference in Procurement by Santa Fe County........................................16

26. Double-Sided Documents..........................................................................18

27. Living Wage ..............................................................................................18

IV.

RESPONSE FORMAT AND ORGANIZATION.........................................................19

A. NUMBER OF RESPONSES ...............................................................................19

B. NUMBER OF COPIES........................................................................................19

C. PROPOSAL FORMAT........................................................................................19

1. Proposal Organization................................................................................19

2. Letter of Transmittal ..................................................................................20

SPECIFICATIONS........................................................................................................ 21

A. INFORMATION..................................................................................................21

1. Time Frame ...............................................................................................21

B. EVALUATION CRITERIA ................................................................................21

1. Introduction................................................................................................21

2. Technical Competence and Specialized Experience .................................21

3. Evidence of Understanding Scope of Work ..............................................21

4. Capacity and Capability.............................................................................21

C. COST PROPOSAL..............................................................................................21

VI.

EVALUATION OF PROPOSALS................................................................................22

A. EVALUATION SCORING .................................................................................22

B. EVALUATION PROCESS .................................................................................23

APPENDICES

A. Acknowledgement of Receipt Form ....................................................................24

B. Campaign Contribution Disclosure Form ............................................................25

C. Resident Veterans Preference Certification .........................................................28

D. Cost Proposal .......................................................................................................29

E. Sample Agreement...............................................................................................30

RFP 2027-0012-RECC/BM

I. ADVERTISEMENT

SANTA FE COUNTY

LEGAL SERVICES FOR THE REGIONAL

EMERGENCY COMMUNICATIONS CENTER

2027-0012-RECC/BM

State of New Mexico Commodity Code- 96149

Santa Fe County and the Regional Emergency Communications Center (RECC) requests

proposals from qualified vendors or firms to provide Legal Counsel in accordance with the Joint

Powers Agreement between the RECC, City of Santa Fe, Town of Edgewood and the Santa Fe

County Board of County Commissioners. All proposals submitted shall be valid for ninety (90)

days subject to action by the County. Santa Fe County reserves the right to reject any and all

proposals in part or in whole. A completed proposal can be submitted in a sealed container,

indicating the proposal title and number along with the Offeror's name and address clearly marked

on the outside of the container or delivered electronically utilizing a Dropbox. All proposals

must be received by 2:00PM on Friday, August 28, 2026, at the Santa Fe County Purchasing

Division, 102 Grant Avenue, Santa Fe, NM 87501. It is preferred that the submission of

Proposals be delivered electronically utilizing a Dropbox. Please utilize this link to upload one

copy of your proposal submission. https://www.dropbox.com/request/58ixjts3tnn3nlsnvz9s

By submitting a proposal for the requested services each Offeror is certifying that it is a qualified

firm and its proposal complies with the requirements stated within the Request for Proposals.

A Pre-Proposal Conference will be held at 10:00am MDT on Friday, August 14, 2026 online via

the Microsoft Teams meeting link:

https://teams.microsoft.com/meet/231901048372013?p=npVOWkTCX2UzN7Zxll

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender

identity.

Request for Proposals will be available by contacting Brandon Martinez, Procurement Specialist,

Senior, 102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at

(505)995-9551 or by email at bimartinez@santafecountynm.gov or on our website at

Current Solicitations | Santa Fe County

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County RECC

Published August 9 & 10, 2026

RFP 2027-0012-RECC/BM

II. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSAL

The Regional Emergency Communications Center (RECC) is requesting services for a

legal counsel to obtain independent counsel. Per the Joint Power Agreement the City of

Santa Fe, Santa Fe County and the Town of Edgewood, the RECC is to obtain independent

counsel, and not be represented by the City, Town or County Attorney’s (reflected in

Article 22, letter F).

B. BACKGROUND

On or about October 11, 2006, the Board of County Commissioners and the Governing Body

of the City of Santa Fe executed a Joint Resolution (County Resolution No. 2005-164 and

City Resolution No. 2006-125), to establish the Regional Emergency Communications

Center (RECC) to provide enhanced 911 emergency communications within the City of

Santa Fe, New Mexico, the Town of Edgewood, New Mexico, and the County of Santa Fe,

New Mexico, and to act as the vehicle through which the parties receive funding.

C. SCOPE OF WORK

1. Provide legal services to the RECC including general legal assistance, such as review

contracts, issue legal advice concerning organization, powers and duties, employment

issues, liability issues, and general representation of the RECC before all federal and

state courts and agencies.

2. Attend all meetings of the Board of Directors of the RECC, as well as other meetings

such as meetings of the Santa Fe Board of County Commissioners and the Santa Fe

City Council, if necessary.

3. Provide litigation representation that is not covered by insurance. Monitor and provide

oversight of litigation in cases where the RECC’s insurance covers or includes

litigation coverage.

4. Participate in meetings with the RECC Director at least once a month or as requested

or required.

5. Professional licensure. Shall maintain licensure in good standing with the New Mexico

State Bar and Federal Court.

6. Obtain and maintain throughout the term of the Agreement, all applicable professional

and business licenses required by law.

7. Must have experience in governmental organization and structure

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Legal Counsel for Santa Fe County Regional Emergency Communication Center

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