PUR 26-037 DIRECTOR OF HUMAN RESOURCES AND ASSISTANT DIRECTOR OF HUMAN RESROUCES RECRUITMENT FIRM

ADMINISTRATIVE SERVICES DEPARTMENT
501 W. Weber Ave, Building 2, 5th Floor, Stockton, CA 95203
209-937-8357
www.stocktonca.gov
INFORMAL REQUEST FOR PROPOSAL (IRFP) FOR DIRECTOR OF
HUMAN RESOURCES AND ASSISTANT DIRECTOR OF HUMAN
RESOURCES RECRUITMENT FIRM
IRFP CLOSES 4:00 PM, Monday, June 29, 2026
Date of Release: Friday, June 19, 2026
Deadline: Monday, June 29, 2026
Contacts:
Timothy Caluya, Procurement Division
stocktonbids@stocktonca.gov
(209) 937-8357
INFORMAL REQUEST FOR PROPOSAL (IRFP)
City of Stockton is seeking, via an informal request process, proposals for Recruiting Firms
to assist the Human Resources department (HR) and City staff to recruit and hire for the
Director of Human Resources (1) and Assistant Director of Human Resources (1) vacancies.
Proposals will be reviewed, and specifications may be amended to meet City goals.
INTRODUCTION
The Human Resources Department is structured into seven specialized divisions, each playing
a vital role in ensuring equity, compliance, and operational excellence across City departments.
The department currently has two (2) vacancies for the following positions:
- Director of Human Resources (1)
- Assistant Director of Human Resources (1)
The selected Proponent will work jointly with the HR department, who will select the most
qualified candidate for each position.
IRFP DEADLINE
Proposals must be received no later than 4:00PM PST on Monday, June 29, 2026. Proposals

received after this date will not be considered for review. The proposal must be signed by a
person legally authorized to bind the Proponent to a contract should the proposal be qualified
and certified for contract and execution of work. All proposals must be submitted in PDF form
to stocktonbids@stocktonca.gov.
PURPOSE OF IRFP
The purpose of this IRFP is to select a consultant to recruit and hire one (1) qualified Director
of Human Resources and one (1) qualified Assistant Director of Human Resources. The City
will obtain proposals from qualified entities that will provide the City with recruiting services to
fill the two (2) vacancies in the HR department.
SCOPE OF SERVICES
The selected proponent shall conduct a national search to identify highly qualified candidates
for the positions and present a final candidate pool to the HR department for consideration.
This service shall be completed within 60 days but no more than 90 days of contract execution.
The City, in its sole discretion, may waive these deadlines.
The following is a list of requirements and deliverables:
1. Meet with the Hiring Manager to develop a candidate profile for each vacancy.
2. Develop a recruitment brochure and advertisement for a national search.
3. Conduct recruitment through advertisements, publications, social media, professional
associations, and other available means.
4. Conduct initial screening and recommendation of candidates.
5. Develop informational packets on all recommended candidates, including at a minimum;
a candidate summary, detailed resume, and comprehensive references.
6. Conduct reference, and education checks on candidates.
7. Coordinate interview panels and support final candidate interviews.
8. Initial interviews will be conducted in person unless the City requests otherwise.
9. Assist with negotiation of conditions of employment and notify rejected applicants of the
outcome.
PROPOSAL CONTENT
Proposal Guidelines, Content and Format: The City of Stockton uses a qualifications-based
selection process in obtaining these services. Proponents will be evaluated based on their
demonstrated ability to meet the requirements and deliverables identified in this solicitation.
In order for the City to properly evaluate the Proponents' qualifications to perform this work,
the proposals shall include, as a minimum, the following information:
A. Evidence of the Proponent's ability to be responsive to this project regarding
timeliness and expertise, including availability of staff proposed to be assigned.
B. Such additional information that the Proponent may feel would be pertinent to
assist the City of Stockton in making its final decision.

Please email your proposal to stocktonbids@stocktonca.gov with the subject
of email titled "Informal RFP for Director of Human Resources and
Assistant Director of Human Resources Recruitment Firm"
C. Proposals must be received at this email address no later than 4:00PM PST on
Monday, June 29, 2026. Proposals received after this date will not be
considered for review. The proposal must be signed by a person legally
authorized to bind the Proponent to a contract should the Proposal be qualified
and certified for contract and execution of work.
The IRFP must include the following:
1. Cover Letter: Submit a letter on your company letterhead addressing the proposal and
format. The letter should be signed by an officer of the firm authorized to bind the firm
to all comments made in the proposal, and shall include the name, address, phone
number and e-mail address of the person(s) to contact who will be authorized to
represent your firm.
2. Work Plan/Timeline: Provide a work plan that incorporates the scope of services
outlined above. The work plan should generally identify the expected duration of
each task and reflect associated personnel and other resources required for all
tasks to be performed. This should include a schedule for all deliverables. On-site
and off-site time should be separately stated. There should be a clear explanation
of consultant's and City responsibilities.
3. Project Fees and Fee Schedule: Provide a comprehensive budget and fee schedule.
This fee schedule should include costs for all services required in this IRFP.
4. Insurance & Contract Requirements: Provide a statement that you have reviewed and
agree to the insurance requirements specified in Exhibit B and the terms and
conditions specified in Exhibit C. Provide a sample completed Insurance Certificate
according to terms as identified in Exhibit B to show you are able to provide
insurance if awarded this contract. Final insurance certificates must be provided
before contract can be approved.
INDEMNITY AND HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify
City of Stockton and its officers, officials, employees and volunteers from and against any
and all liability, loss, damage, expense, costs (including without limitation costs and fees of
litigation) of every nature arising out of or in connection with Contractor's performance of work
hereunder or its failure to comply with any of its obligations contained in this agreement,
except such loss or damage which was caused by the sole negligence or willful misconduct
of the City of Stockton. This obligation is independent of, and shall not in any way be limited
by, the minimum insurance obligations contained in this agreement. These obligations shall
survive the completion or termination of this agreement.
SELECTION AND AWARD
Award will be made based on the most advantageous proposals to the City with the proper
credentials and best experience/professional standards. The City reserves the right to select

the successful proponent and negotiate terms of a contract with the proponent whose
proposal is most responsive to the needs of the City. Further, the City reserves the right to
reject any and all proposals, or alternate proposals, or waive any informality in the proposal
as is in the City's best interest. Staff will determine how well the IRFP meets the needs of the
City in terms of suitability of services, experience, and cost will not be the primary factor.
Proposals are subject to final negotiation. If no proposals are accepted, the City reserves the
right to cancel this IRFP and release a new IRFP or work directly with the City's recruitment
firm of choice.
TERM
The City and Proponent will sign an agreement for one (1) year for the services noted in this
IRFP. There is no guarantee of services for the entire one (1) year term.
QUESTIONS AND ADDENDA
All questions regarding this solicitation must be submitted by email to Timothy Caluya at
stocktonbids@stocktonca.gov. A formal question-and-answer period will not be conducted,
and questions and responses will not be published or posted. The City will respond
individually by email to each question received.
In the event that it becomes necessary to revise any part of this IRFP, an addendum will be
issued via email.

SAMPLE CONTRACT
CITY OF STOCKTON
STANDARD AGREEMENT Agreement Number:
1. This Agreement is entered into between the City of Stockton ("City") and
("Contractor") to provide
as set forth in Exhibit A to this Agreement.
2. The term of this Agreement is as follows, unless amended as described in Exhibit A and
Exhibit C section 8:
Commences on: Terminates on:
E
3. The maximum not to exceed amount to be paid to Contractor for the term of this Agreement,
including if authorized, reimbursement of expenses, is: $
4. The complete Agreement consists of all the following Agreement documents which by
referenceareincorporatedandmadeapart ofthis AgreLement. Theparties agreetocomplywith
the terms and conditions of this Agreement.
(a) Exhibit A - Statement of Work
(b) Exhibit B - Insurance P
(c) Exhibit C - General Terms & Conditions
(d) Exhibit D - Professional Services Special Terms & Conditions
(e) Exhibit E-Compensation Schedule
(f) Exhibit F - Timeline
M
(g) Exhibit G - Special Funding Terms & Conditions (If applicable check box)YES
IN WITNESS WHEREOF, the authorized parties have executed this Agreement.
CONTRACTOR
A
Contractor'sName(ifotherthananindividual, statewhetheracorporation,partnership,etc.):
Authorized Signature Date
S
Printed Name and Title of Person Signing
Address
CITY OF STOCKTON
BB
Johnny Ford, City Manager Date
ATTEST:
Katherine Roland, CMC, CPMC, City Clerk
APPROVED AS TO FORM:
Marci A. Arredondo, City Attorney
BY:
1
(Rev. 3.13.26)

EXHIBIT A
STATEMENT OF WORK
1. Project Objectives
1.1 (Type the Project objectives) E
2. Project Scope
2.1 (Type the Project Scope in detail inLcluding location of Work, resources,
equipment and facilities needed.)
P
3. Specifications
3.1 (If applicable and the project has specifications, insert the
specifications into this section.)
M
4. Major Deliverables
4.1 (Type the major deliverables in detail)
A
5. TasksThatSupporttheDeliverables
5.1 (In detail, describe the Tasks that support the deliverables and which
party will complete them.)
S
6. Internal and External Standards and Guidelines
6.1 (If applicable and the project has internal and/or external standards or
guidelines, insert them into this section.)
7. CriteriaofAcceptanceforDeliverables
7.1 (Type criteria used to determine whether deliverables are acceptable, how
they will be accepted, and who will accept them.)
8. Notices
Pursuant to Exhibit C - General Terms and Conditions, Paragraph 15 - Notices, the
mailing address for all required notices is as follows:
Contractor: ______________________ City: City of Stockton
______________________ Attn: City Manager
1
(Rev. 10.30.18)

______________________ 425 N. El Dorado Street
______________________ Stockton, CA 95202
9. Key Personnel
(If applicable, type the name and contact information Key Personnel working on
the Project.)
E
10. Option to Renew.
(If an option to renew is applicable, keep this clause and type the specifics as to
how many renewal terms e.g. two one-year renewals, etc.)
L
The term of the Agreement may be extended up to ________by a written
amendment executed by both parties. However, the total term of the Agreement
P
including the extended term shall not exceed __ years.
M
A
S
2
(Rev. 10.30.18)

REV 2026-03-31
Exhibit B:
Insurance Requirements
(Recruiter)
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00
01 covering CGL on an "occurrence" basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury with limits
no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the
general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or
25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001
covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9
(non-owned), with limit no less than $1,000,000 per accident for bodily injury and
property damage.
3. Workers' Compensation insurance as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000
per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant's profession, with limit no less than $1,000,000 per occurrence or claim,
$1,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums
shown above, the City of Stockton requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Consultant. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be
available to the City of Stockton.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions:

REV 2026-03-31
Additional Insured Status
The City of Stockton, its officers, officials, employees, and volunteers are to be covered
as additional insureds on the CGL policy with respect to liability arising out of work or
operations performed by or on behalf of the Consultant including materials, parts, or
equipment furnished in connection with such work or operations. General liability
coverage can be provided in the form of an endorsement to the Consultant's insurance
(at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition
of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37). Additional
insured Name of Organization shall read "City of Stockton, its officers, officials,
employees, and volunteers." Policy shall cover City of Stockton, its officers, officials,
employees, and volunteers for all locations work is done under this contract.
Primary Coverage
For any claims related to this contract, the Consultant's insurance coverage shall be
primary and non-contributory and at least as broad as ISO CG 20 01 12 19 as
respects the City of Stockton, its officers, officials, employees, and volunteers. Any
insurance or self-insurance maintained by the City of Stockton, its officers, officials,
employees, or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it. This requirement shall also apply to any Excess or Umbrella liability
policies. The City of Stockton does not accept endorsements limiting the Consultant's
insurance coverage to the sole negligence of the Named Insured.
Umbrella or Excess Policy
The Consultant may use Umbrella or Excess Policies to provide the liability limits as
required in this agreement. The policies shall be provided on a true "following form"
coverage basis, with coverage at least as broad as provided on the underlying
Commercial General Liability insurance.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled,
except with notice to the City of Stockton.
Waiver of Subrogation
Consultant hereby grants to City of Stockton a waiver of any right to subrogation which
any insurer of said Consultant may acquire against the City of Stockton by virtue of the
payment of any loss under such insurance. Consultant agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation and provide a
copy to the City of Stockton, but this provision applies regardless of whether or not an
endorsement has been issued.
The Workers' Compensation policy shall be endorsed with a waiver of
subrogation in favor of the City of Stockton for all work performed by the Consultant, its
employees, agents and subcontractors. This provision applies regardless of whether or
not an endorsement has been issued.
Self-Insured Retentions

REV 2026-03-31
Self-insured retentions must be declared to and approved by the City of Stockton. The
City of Stockton may require the Consultant to purchase coverage with a lower retention
or provide proof of ability to pay losses and related expenses within the retention. The
policy language shall provide, or be endorsed to provide, that the self-insured retention
may be satisfied by either the named insured or City of Stockton.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with
a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the
City of Stockton.
Claims Made Policies (Does Not Apply to Commercial General Liability)
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown and must be before the date of the contract
or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for
at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-
made policy form with a Retroactive Date prior to the contract effective date, the
Consultant must purchase "extended reporting" coverage for a minimum of five (5)
years after completion of work.
Verification of Coverage
Consultant shall furnish the City of Stockton with original certificates and amendatory
endorsements or copies of the applicable policy language effecting coverage required
by this clause All required documents are to be received and approved by the City of
Stockton before work commences. However, failure to obtain the documents prior to the
work beginning shall not waive the Consultant's obligation to provide them. The City of
Stockton reserves the right to require complete, certified copies of all required insurance
policies, including endorsements, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all
the requirements stated herein, and Consultant shall ensure that City of Stockton is an
additional insured on insurance required from subcontractors.
Duration of Coverage
CGL & Excess liability policies for any construction related work, including, but not
limited to, maintenance, service, or repair work, shall continue coverage for a
minimum of 5 years for Completed Operations liability coverage. Such Insurance must
be maintained and evidence of insurance must be provided for at least five (5) years
after completion of the contract of work.