Athletic Digital Display

Truman State University
McClain Hall 106
100 E. Normal Ave.
Kirksville, MO 63501
Phone: (660) 785-4159
Email: sjones@truman.edu
REQUEST FOR PROPOSALS (RFP) - APRIL 2, 2026
PROJECT SP26-08 ATHLETIC DIGITAL DISPLAY
Submittals from minority, women and disadvantaged business enterprises are encouraged.
SUBMITTAL DEADLINE SUBMIT
2:00pm Central Time One (1) Electronic copy via thumb drive
Thursday, April 23, 2026 or email to sjones@truman.edu
DELIVERY BY MAIL DELIVERY BY HAND
Truman State University Truman State University
Attn: Sarah Jones Purchasing Department
100 East Normal Ave 106 McClain Hall
Kirksville, MO 63501 (corner of Franklin and Normal)
Truman State University (Truman) is requesting proposals from qualified vendors to provide and install a digital display at
its athletic facility in Kirksville, Missouri. Proposals are to be delivered to the Purchasing Department at Truman until 2:00
PM CT, April 23, 2026, at which time the names of those vendors submitting proposals will be read aloud. No other public
disclosure will be made until after the award of the contract.
RFP documents are available at http://businessoffice.truman.edu/purchasing/bids/OpenBids.asp. A notification of intent to
respond to this RFP is located immediately below. This page must be submitted to notify Truman of your interest in this
project and your plan to submit a proposal. This form is also required if you wish to receive (1) answers to questions
regarding the RFP and (2) any RFP addenda. RFP addenda will be issued if there is a change to the specifications or closing
date/time of this RFP.
INTENT TO RESPOND STATEMENT
____ YES our organization plans to submit a response to this solicitation for proposals:
NO RESPONSE STATEMENT
____ NO our organization is not submitting a response for the following reason(s):
Do not offer this commodity or equivalent Insufficient time to respond
Schedule would not permit us to perform Cannot meet delivery requirements
The project is too small Licensing restrictions (please explain)
The project is too large Other reasons
Name of Organization:
Contact Name:
Contact Address:
Contact Phone Number: ___________________________________________________
Contact Email Address: ___________________________________________________
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TABLE OF CONTENTS
Intent to Respond ................................................................................................................................................. 1
Part I - Overview ................................................................................................................................................. 2
Part II - Specifications and Requirements ........................................................................................................... 2
Part III - Proposal Evaluation and Award ........................................................................................................... 3
Part IV - Contractual Agreement ......................................................................................................................... 6
Part V - Truman State University Proposal Certification .................................................................................... 9
Part VI - Exhibits:
A: Truman's Display Location & Sample Decorative Enclosure ................................................................... 10
B. Vendor Prepared Product Description ....................................................................................................... 11
C: Vendor Prepared Qualifications ................................................................................................................. 11
D: Vendor Prepared Pricing Schedule ............................................................................................................ 11
__________________________________________________________________________________________
PART I - OVERVIEW
Founded in 1867, Truman is Missouri's selective public liberal arts and sciences university. Truman primarily serves full-
time undergraduate degree seeking students in a residential environment. Truman offers numerous bachelors, masters, and
minor degrees in addition to certificate programs. Truman is accredited by The Higher Learning Commission has been
recognized as the number one Midwest regional public university in U.S. News & World Report's "Best Colleges"
publication for more than twenty consecutive years. In addition to being recognized scholars, Truman students and alumni
are known as contributors to their communities, creative problem solvers and goal-oriented professionals. More information
about Truman is available at www.truman.edu.
PART II - SPECIFICATIONS AND REQUIREMENTS
Truman seeks a single vendor to provide and install a digital display and decorative disclosure highlighting its athletic Hall
of Fame recipients. The digital display will be located on the first floor of Persing Arena in Kirksville, Missouri. The
selected vendor will be required to provide a new and current model touchscreen display and enclosure complete with digital
media player, software, wiring and mounting materials, installation, training, and warranty.
This RFP contains specific information that must be addressed in the vendor's proposal response. These specifications will
ensure the vendor furnishes the highest quality products and service. All communications regarding specifications and
requirements should be directed to Truman's buyer referenced in this RFP, and it is the vendor's responsibility to ensure
any request for information is received by Truman's buyer. The vendor may suggest additions or enhancements to the
following requirements. Additions or enhancements, along with their associated costs, should be clearly delineated as
optional in the vendor's proposal. The following specifications constitute the minimum requirements for this project:
A. Hall of Fame Digital Display and Decorative Enclosure Specification and Requirements
1. The digital display will have the following approximate dimensions.
a. display will be not less than sixty inch (60") wide touch screen
b. display will have a digital media player
c. display will include accompanying software to catalog content and to operate the digital display
2. The digital display will be encased in a decorative wall enclosure will have the following approximate dimensions:
a. Height: not less than eight feet (8')
b. Width: not less than five feet (5')
c. Depth: not more than twelve inches (12")
3. The decorative wall enclosure will have the following appearance:
a. purple in color with white outlines or trim
b. Truman State University Athletic Hall of Fame will be located at the top of the enclosure
c. "Home of the Bulldogs" and the Bulldog logo will be displayed at the bottom of the enclosure as illustrated in
Exhibit B of this RFP.
d. all colors or logos must adhere to Truman's brand standards guide
4. The digital display and wall enclosure will include the following features:
a. a brand-new complete unit that has not been previously billed or sold
b. wireless controls
c. a comprehensive warranty of not less than two (2) years on parts and labor.
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B. Shipping and Storage of Digital Display and Wall Enclosure
1. The vendor will make provision to deliver products to Truman's campus.
2. If the vendor has digital display and enclosure shipped directly to Truman's campus, the vendor shall make
arrangements to accept the digital display and wall enclosure equipment on Truman's campus and inspect all
products for damage.
3. The vendor will store and protect all products, and any damage to the digital display or wall enclosure or any
associated equipment prior to, and during installation will be the financial responsibility of the vendor.
4. Truman will not be responsible for storage of the digital display and enclosure unless prior arrangements have been
made with the Athletic Director and a storage facility is available.
D. Subcontractors
Vendors are advised that any person, firm, or other party whom it is proposed to award a subcontract under this contract
must be acceptable to Truman. Subcontractor payments will be the responsibility of the vendor, not Truman. If a
vendor's subcontractor fails to perform in accordance under the terms of this RFP, then the vendor will complete or pay
to have completed the work which the subcontractor failed to complete at no additional cost to Truman. In the event of
any nonperformance or noncompliance by any subcontractor, the vendor will be directly and wholly responsible for the
nonperformance or noncompliance of its subcontractor and will bear all attributable costs.
E. Scheduling Requirements
Truman requires the project to be complete and the products fully functional no later than August 1, 2026.
F. Insurance Requirements
The vendor, and any subcontractors, will purchase and maintain the following insurance policies:
1. Comprehensive General Liability: Coverage (including products/completed operations liability insurance and broad
form comprehensive general liability endorsement or its equivalent) will have minimum limits of $1,000,000 per
occurrence and $3,000,000 in aggregate.
2. Worker's compensation insurance as prescribed by the laws of the State of Missouri.
The vendor will provide Truman with certificates of insurance for all required policies within ten (10) days of award
notification naming Truman State University as an additional insured party. Such certificates will provide that Truman
be given at least thirty (30) days prior written notice of any cancellation, intention to not renew, or material changes in
these policies. Failure to provide, and continue in force, the insurance coverages required above will be deemed a
material breach of the contractual agreement resulting in immediate termination of the contractual agreement. Presence
of insurance coverage does not relieve the vendor of responsibilities or obligations assumed by the contractual agreement
for which the vendor may be liable.
PART III -PROPOSAL EVALUATION AND AWARD
A. Preparation of Proposals
1. It will be the vendor's responsibility to ask questions, request changes or clarification, or otherwise advise Truman
if any language, specifications or requirements of an RFP appear to be ambiguous, contradictory, and/or arbitrary,
or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source. Any and all
communication from proposing vendors regarding specifications, requirements, competitive procurement process,
etc. must be directed to Truman, as indicated on the first page of the RFP. All formal inquiries for significant or
material clarification or interpretation, or notification to Truman of errors or omissions relating to this RFP
document must be submitted in writing and emailed to Sarah Jones, Purchasing Buyer, at sjones@truman.edu.
Submission of questions and subsequent responses will be issued as an addendum to all prospective vendors on file.
No addenda will be issued later than 48 hours prior to the time and date scheduled for the receipt of responses except
an addendum postponing or withdrawing the RFP. Every attempt will be made to ensure that the vendor receives
an adequate and prompt response. However, in order to maintain a fair and equitable procurement process, all
vendors will be advised, via the issuance of an addendum to the RFP, of relevant information related to the RFP.
2. Before submitting a proposal, vendors should become thoroughly familiar with all conditions referred to in this
document, and any addenda issued before the proposal submission date. Failure to do so will be at the vendor's
risk. Such addenda will form a part of the RFP. It will be the vendor's responsibility to ascertain that the proposal
includes all addenda issued prior to the proposal submission date
3. Unless otherwise specifically stated in the RFP, all specifications and requirements constitute minimum
requirements. All proposals must meet or exceed the stated specifications and requirements.
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4. Prices offered will remain valid for sixty (60) days from proposal opening unless otherwise indicated. If the
proposal is accepted, prices will be affirmed for the specified service agreement period.
5. Only Truman's written response(s) pertaining to this RFP, or an addendum, are valid.
6. Truman reserves the right to modify or cancel this RFP. Such action will be noted as an addendum.
B. Submission of Proposal and Award
1. A proposal submitted by a vendor must (a) include a signed RFP Proposal Certification executed by the vendor's
duly authorized representative, (b) contain all information required by the RFP, (c) and be delivered to Truman no
later than the exact opening time and date specified in the RFP.
2. A proposal may also be withdrawn or modified by the vendor provided requests are made in writing before the
RFP opening date and time. Verbal requests to withdraw or modify a proposal will not be honored.
3. Proposal responses must be returned (with all necessary attachments) to Truman on or before 2:00 PM on
Thursday, April 23, 2026. Proposals may be emailed, mailed or delivered in person to the addresses outlined on
the first page of this RFP.
4. All data required herein in order for the vendor's proposal to be evaluated and considered for award must be
submitted. Failure to submit such data will be deemed a cause for disqualification of a proposal from award
consideration. Responses to this RFP should be submitted in the format specified. Proposals in any other format
will be considered informal and may be rejected. Conditional proposals will not be considered.
5. Contents of any proposal, attachment, and explanation submitted in response to this RFP, except copyrighted
material, will become the property of Truman. All copyrighted material must be clearly marked.
6. If your proposal contains any information you consider to be proprietary, you must place it in a separate envelope
or file if e-mailed and mark it "Proprietary Information." Truman is the final authority as to the extent of material
considered proprietary or confidential. Pricing information cannot be considered proprietary.
7. Truman reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part
thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when Truman
determines that it is in their best interest to do so. Truman also reserves the right to hold all proposals for a period
of up to three (3) months after the opening date.
8. After the initial screening process, those vendors whose proposals are selected for further consideration may be
asked to make a presentation to Truman's selection committee to answer questions in advance of the final selection.
Vendors selected to make a presentation will be contacted to schedule a presentation. The person who will be
directly responsible for servicing the account will be present at this presentation. Vendors are cautioned not to
contact Truman employees concerning this RFP during the evaluation process.
9. Truman reserves the right to consider historic information and fact, whether gained from the vendor's proposal
response, question and answer conferences, references, or any other source, in the evaluation process. Truman
reserves the right to take such steps as it deems necessary to determine the ability of a vendor to perform the work,
and each vendor will furnish to Truman such information and data for this purpose as it may request. Truman
reserves the right to reject any proposal response where an investigation, or consideration of the information
submitted by such vendor, does not satisfy Truman that the vendor is qualified to properly carry out the terms of
these specifications. It is the vendor's sole responsibility to submit information related to the evaluation categories,
and Truman is under no obligation to solicit such information if it is not included with the vendor's proposal
response. Failure of the vendor to submit such information may cause an adverse impact on the evaluation of the
vendor's proposal. Pursuant to Section 610.021 RSMo, proposals will not be available for public review until after
a contractual agreement is executed or all proposals are rejected. Truman will notify RFP respondents of the vendor
whom has been selected to perform these services. Any award protest must be received within ten (10) days after
the date of notification of award in accordance with the statute.
C. Proposal Opening
.
1. Proposal openings are public on the opening date and time specified on the RFP document. Only the names of the
RFP respondents will be read at the opening. Proposal content will not be disclosed.
2. It is the vendor's responsibility to deliver the proposal to Truman by the opening date and time.
3. Proposals not received by Truman by the opening date and time will be late. Regardless of the degree of lateness
or the reason, including causes beyond the vendor's control, late proposals will not be opened.
D. Evaluation / Award
1. Any clerical error, apparent on its face, may be corrected by Truman before the contractual agreement award. Upon
discovering an apparent clerical error, Truman will contact the vendor and request written clarification of the
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intended proposal. The correction will be made in the notice of award. Examples of apparent clerical errors are:
(a) a misplacement of a decimal point and/or (b) an obvious mistake in designation of unit.
2. Awards will be made to the vendor whose proposal complies with the requirements of the RFP as outlined in Part
II, and is the best and lowest proposal considering:
a. The ability of the proposed product to meet the requirements of this RFP including, but not limited to, the
product's quality, features, ease of use and warranty (submit as Exhibit B: Product Description).
b. Vendor qualifications and demonstrated ability to meet the requirements of this RFP (submit the following items
as Exhibit C: Vendor Qualifications):
i. Provide a general overview of your organization, including parent and/or subsidiary companies.
ii. Describe the vendor's experience in providing similar products and services to other clients.
iii. Provide the name, title, address, phone number and email address of the vendor's primary contact.
iv. Provide no less than three (3) customer references with contact, position, phone number and e-mail.
c. Pricing for all aspects of the requirements specified in this RFP (submit as Exhibit D: Pricing). Any pricing
information submitted by a vendor, but not reflected on the pricing page, will be subject to evaluation if deemed
to be in Truman's best interest.
d. All other evaluation criteria specified in the RFP and any subsequent negotiations.
4. In the event all RFP respondents fail to meet the same mandatory requirement in an RFP, Truman reserves the right,
at its sole discretion, to waive that requirement for all proposals and to proceed with the evaluation.
5. Truman reserves the right to waive any minor irregularity or technicality found in any individual proposal.
6. Negotiations may be conducted with those vendors who submit potentially acceptable proposals. Proposal revisions
may be permitted for the purpose of obtaining best and final offers. In conducting negotiations, there will be no
disclosure of any information submitted by competing vendors.
7. Any award of a contractual agreement will be made by written notification from Truman to the vendor.
8. Truman reserves the right to request written clarification of any portion of a vendor's response to verify intent.
However, vendors are cautioned their response may be accepted without further clarification.
9. Missouri Preference: Proposals are being sought from Missouri and out-of-state companies. As a public institution,
Truman must follow State of Missouri laws and regulations regarding the procurement of services. Section 34.073
RSMo states that Missouri state government agencies shall give preference to contractors, corporations, or
individuals doing business as Missouri contractors, corporations, or individuals, or which maintain Missouri offices
or places of business, when the quality of performance promised is equal or better and the price quoted is the same
or less. In assessing value, Truman may consider the economic impact to the State of Missouri for Missouri
contractors or products versus the economic impact of services or products generated from out of state. This
economic impact may include the revenues returned to the state through tax revenue obligations. Vendors must
provide the following information as it relates to this RFP:
a. A description of the proposed services that will be performed and/or the proposed products that will be provided
by Missourians and/or Missouri products.
b. A description of the economic impact returned to the State of Missouri through tax revenue obligations.
c. A description of the vendor's economic presence with the State of Missouri (e.g., type of facilities: sales office;
sales outlets; divisions; manufacturing; warehouse; other including Missouri employee statistics).
d. If any products and/or services offered under this RFP are being manufactured or performed at sites outside the
continental United States, the vendor must disclose such fact and provide details with their proposal.
10. Supplier Diversity: The State of Missouri is committed to fostering supplier diversity in state contracting. If a
respondent is certified:
a. Minority Owned Business Enterprise (MBE) under 37.020(3) RSMo,
b. Women Owned Business Enterprise (WBE) under 37.020(6) RSMo,
c. Service-Disabled Veteran Owned Business Enterprise (SDVBE) under 34.074 RSMo, or
d. Veteran Owned Business Enterprise (VBE),
Vendors may outline your qualification in the proposal response. Other bidders are encouraged to engage certified
MBEs, WBEs, SDVBEs and VBEs in the performance of services for Truman, and proposals may include a
diversity participation plan (maximum 2 pages) detailing: (1) proposed certified M/WBE/SDVBE/VBE contractors,
their roles, and estimated contract value percentage; (2) evidence of outreach to certified contractors; and (3)
strategies for meaningful involvement. However, the absence of such documentation will not disqualify a bid.
Truman may monitor a vendor's compliance in meeting diversity participation levels committed to in the awarded
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proposal. Truman serves from time to time as a contractor for the United States government. Accordingly, the
provider of goods and/or services will comply with federal laws, rules and regulations applicable to subcontractors
of government contracts including those relating to non-discrimination in employment (e.g. Title VII and ADEA),
employment of persons with disabilities (ADA, 29 U.S.C. 706 and Executive Order 11758) and certain veterans
(38 U.S.C. 4212), and contracting with small disadvantaged business concerns (Pub. L. No. 95-507, codified at
15 U.S.C. 631 et seq.). Contract clauses required by the government in such circumstances are incorporated
herein by reference.
PART IV - CONTRACTUAL AGREEMENT
A. General Terms and Conditions
1. By submitting a proposal, the vendor agrees to furnish any and all equipment, supplies and/or services specified in
the RFP, at the prices quoted, pursuant to all requirements and specifications contained therein.
2. The contractual agreement between Truman and the vendor will consist of (1) RFP and any addendums thereto, and
(2) the proposal submitted by the vendor in response to this RFP. In the event of a conflict in language between the
two documents referenced above, the provisions and requirements set forth and/or referenced in the RFP will
govern. However, Truman reserves the right to clarify any relationship in writing with the concurrence of the
vendor and such written clarification will govern in case of conflict with the applicable requirements stated in this
RFP or the vendor's proposal response. In all other matters not affected by the written clarification, if any, the RFP
will govern. The vendor is cautioned that its proposal will be subject to Truman's acceptance without clarification.
3. A notice of award does not constitute an authorization for shipment of equipment or supplies or a directive to
proceed with services. Before providing equipment, supplies and/or services, the vendor must receive a properly
authorized contractual agreement and/or purchase order.
4. The contractual agreement expresses the complete agreement of the parties and performance will be governed solely
by the specifications and requirements contained therein. Any change, whether by modification and/or
supplementation, must be accomplished by a formal addendum signed and approved by and between the duly
authorized representatives of the vendor and Truman or by a contractual agreement change order prior to the
effective date of such modification. The vendor understands and agrees that no other method and/or no other
document, including correspondence, acts, and oral communications by or from any person, will be used or
construed as an addendum/change order to the contractual agreement.
5. The vendor will not sell, convey, transfer, mortgage or assign any interest in the contractual agreement, either in
whole or in part, nor any of its rights, title, interest or privilege without Truman's prior written consent.
6. Neither party will be held responsible for any losses resulting if the fulfillment of any terms or provisions of this
agreement are delayed or prevented by any cause not within the control of the party whose performance is interfered
with, and which by the exercise of reasonable diligence, said party is unable to prevent.
7. The parties to this agreement stipulate that Truman State University and Truman State University Foundation, their
departments, agencies, boards and commissions will be indemnified and held harmless by the vendor for the
vicarious liability of Truman as a result of entering into this agreement. However, the parties further agree that
Truman, its departments, agencies, boards and commissions will be responsible for their own negligence. Each
party to this agreement is responsible for their own negligence.
8. The vendor represents itself to be an independent contractor offering such services to the general public and will
not represent itself or its employees to be an employee of Truman. The vendor will assume legal and financial
responsibility for taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum
wage requirements, overtime, etc. and agrees to indemnify Truman against all loss; cost (including attorney fees);
and damage of any kind related to such matters.
B. Applicable Laws and Regulations
1. The contractual agreement will be construed according to the laws of the State of Missouri. The vendor will comply
with all local, state, and federal laws and regulations related to the performance of the agreement.
2. To the extent that a provision of the contractual agreement is contrary to the Constitution or laws of the State of
Missouri or of the United States, the provisions will be void and unenforceable. The balance of the contractual
agreement will remain in force unless terminated by consent of both the vendor and Truman.
3. As a public institution, Truman must follow State of Missouri rules and regulations regarding the procurement of
services. Data obtained through this consulting process must be handled as confidential and may not be shared with
other vendors who may want to do business with Truman without Truman's prior written approval. Any future
business with Truman will be obtained through a proposal process.
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4. The vendor must be registered and maintain good standing with the Secretary of State of the State of Missouri and
other regulatory agencies, as may be required by law or regulations.
5. The vendor must file and pay all Missouri sales, withholding, corporate and any other required Missouri tax returns
and taxes, including interest and additions to tax on a timely basis.
6. In connection with the furnishing of equipment, supplies, and/or services under the contractual agreement, the
vendor will comply with all applicable requirements of the Americans with Disabilities Act (ADA).
7. In accordance with the State of Missouri (HB 1729) legislation passed and signed by the Governor of Missouri,
public works projects valued $75,000 or less are not subject to the Prevailing Wage Law. If the project will exceed
$75,000, the contractor agrees to comply with Chapter 290, Revised Statutes of Missouri, which concerns the
payment of prevailing wages on public works. The State of Missouri, Division of Labor Standards Annual Wage
Order No. 32, Section 001, Adair County, Annual Incremental Wage Increase, effective June 26, 2025, will be part
of any contractual agreement. Not less than the prevailing hourly rate of wages determined by the Division will be
paid by the contractor. The contractor will forfeit a penalty to the Owner One Hundred Dollars ($100) per day (or
portion of a day) for each worker that is paid less than the prevailing rate for work done under the contractual
agreement by the contractor. The contractor will provide Truman with certified payroll records and a prevailing
wage affidavit prior to or with an approved invoice for work performed.
5. Anti-Discrimination Against Israel Act Requirements: If the vendor meets the definition of a company as defined in
section 34.600, RSMo, and has ten or more employees, the vendor will not engage in a boycott of goods or services
from the State of Israel; from companies doing business in or with Israel or authorized by, licensed by, or organized
under the laws of the State of Israel; or from persons or entities doing business in the State of Israel as defined in
section 34.600, RSMo:
6. All personnel employed by the vendor will be expected to abide by Truman's requirements that apply to all vendors
performing services at any facility owned or operated by Truman. These requirements are as follows:
a. General Conduct and Harassment Policy: As an educational institution and as an employer, Truman is committed
to an environment where all individuals are treated with respect and dignity. Truman requires relationships
including contracted relationships, to be free of bias, prejudice, and harassment.
b. Drug and Alcohol Policy: Truman prohibits the unlawful manufacture, distribution, dispensation, possession or
use of a controlled substance. Violators may be subject to disciplinary action up to and including contract
termination. Alcohol may not be consumed in public areas, and no employee or vendor personnel will report to
work while under the influence of alcohol, marijuana, or illicit drugs. Smoking, including tobacco, marijuana,
and e-cigarettes, is not allowed on Truman's campus.
c. Safety and Security Policies: Truman maintains a zero tolerance for any type of workplace violence. Vendors are
prohibited from making threats, threatening conduct or any acts of aggression or violence. The use or possession
of firearms or any other weapon is prohibited. Vendors will not enter private areas such as offices or dormitory
floors without the presence of an authorized Truman employee.
C. Conflict of Interest
1. Truman's officials and employees, its governing body, or any other public officials of the State of Missouri must
comply with Sections 105.452 and 105.454 RSMo regarding conflict of interest.
2. Vendors agree they presently have no interest and will not acquire any interest, directly or indirectly, which would
conflict in any manner with the performance of the services hereunder. Vendors further agree that no person having
any such known interest will be employed, directly or indirectly, in the contractual agreement.
3. Vendors will not provide any pre-requisites, favors, or gifts to Truman employees intended to curry favor with
specific persons or which incur expenses to be borne by Truman. Vendors will not attempt to gain appreciation
from any group of employees other than providing the highest quality services possible.
D. Remedies and Rights
1. No provision in the contractual agreement will be construed as a waiver by Truman of any existing or future right
and/or remedy available by law in the event of any claim by Truman of the vendor's default or breach of the
contractual agreement.
2. The vendor agrees and understands that the contractual agreement will constitute an assignment by the vendor to
Truman of all rights, title and interest in and to all causes of action that the vendor may have under the antitrust
laws of the United States or the State of Missouri for which causes of action have accrued or will accrue as the
result of or in relation to the particular equipment, supplies, and/or services purchased or procured by the vendor in
the fulfillment of the contractual agreement with Truman.
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E. Cancellation
1. In the event of material breach of contractual obligations by the vendor, Truman may cancel the contractual
agreement. At its sole discretion, Truman may give the vendor an opportunity to cure the breach or to explain how
the breach will be cured. The cure must be completed within ten (10) working days from notification.
2. If the vendor fails to cure the breach, or if circumstances demand immediate action, Truman will issue a notice of
cancellation terminating the contractual agreement immediately.
3. If Truman cancels the contractual agreement for breach, Truman reserves the right to obtain the equipment, supplies,
and/or services to be provided pursuant to the contractual agreement from other sources and upon such terms and
in such manner as Truman deems appropriate and charge the vendor for any costs incurred.
4. The vendor agrees that funds required to fulfill the contractual agreement must be appropriated by the Missouri
General Assembly for each fiscal year included in the contractual agreement term. The contractual agreement will
not be binding on Truman for any period in which funds have not been appropriated, and Truman will not be liable
for any costs associated with termination caused by lack of appropriations.
5. Upon filing for bankruptcy or insolvency proceeding by or against the vendor, whether voluntary or involuntary, or
upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the vendor must notify Truman
immediately. Truman reserves the right to either cancel the contractual agreement or affirm the contractual
agreement and hold the vendor responsible for damages.
F. Invoicing and Payment
1. Upon receiving a request for payment, Truman will inspect for quality of work and damage to facilities. Truman
will provide written acceptance or list of requirements to make work acceptable prior to payment.
2. Each invoice will include a detailed description of the products and/or services provided. In the event the project
is subject to Missouri Prevailing Wage Law (HB 1729), then a payroll report detailing labor costs by employee
must be submitted with each invoice where labor costs are included. Truman prefers invoices be delivered by email
to procurement@truman.edu. Subcontractor payments will be the responsibility of the vendor, not Truman.
3. Truman does not pay state or federal taxes unless otherwise required under law or regulation.
4. Payment for all equipment, supplies, and/or services required herein will be made in arrears. Truman will not make
any advance deposits unless specifically addressed in the contractual agreement.
5. Truman assumes no obligation for equipment and/or services provided in excess of the quantity ordered. Any
unauthorized quantity is subject to Truman's rejection and will be returned at the vendor's expense.
6. Invoices for services purchased by Truman will be subject to late charges provided in Section 34.055 RSMo.
G. Communication, Notices and Documentation
1. Any written notice to the vendor will be deemed sufficient when deposited in the United States mail postage prepaid,
emailed by an authorized Truman representative, or hand-carried and presented to an authorized employee of the
vendor at the vendor's address listed in the contractual agreement.
2. Materials developed or acquired by the vendor as a requirement specified in the contractual agreement will become
Truman property. Materials that may reveal names or identification numbers of individuals or corporate entities, if
not returned to Truman, must be destroyed to keep such information confidential. No materials prepared, as required
by the contractual agreement, will be released to the public without Truman's written consent.
3. All books, accounts, reports, and other reports relating to this agreement will be subject to inspection and audit by
the Truman State University Board of Governors or Truman's external auditor for five (5) years after completion
of this agreement. Vendor will deliver such records to Truman upon request.
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PART V: TRUMAN STATE UNIVERSITY PROPOSAL CERTIFICATION
The vendor certifies it is authorized to obligate the represented vendor and further agrees with all terms, conditions, and
requirements of Truman's request for proposal (RFP). The vendor further certifies the responses and resulting proposal to
Truman's RFP are true and accurate.
In submitting a response to Truman's RFP, the vendor understands that Truman retains the right to reject any and all
proposals and to waive irregularities and informalities therein, and to award the contractual agreement in the best interests
of Truman. It is also understood that proposals may not be withdrawn for a period of 30 days after the date and time set for
the receipt of proposals. The vendor hereby affirms:
(1) That I am the vendor (if the vendor is an individual), a partner in the vendor (if the vendor is a partnership), or an
officer or employee of the vendor having authority to sign on its behalf (if the vendor is a corporation);
(2) That the proposal has been arrived at by the vendor independently, and has been submitted without collusion with, and
without any agreement, understanding, or planned common course of action with, any other vendor of materials,
supplies, equipment or services described in the RFP designed to limit independent competition;
(3) That the contents of the proposal has not been communicated by the vendor or its employees or agents to any person
not an employee or agent of the vendor or its surety on any bond furnished with the proposal, and will not be
communicated to any such person prior to the official opening of the proposal; and
(4) That the vendor has fully informed itself regarding the accuracy of the statements made in their/its response.
(5) The vendor is registered with and maintains good standing with the Secretary of State of Missouri, as may be required
by law or regulation.
(6) The undersigned certifies that the vendor (check one) _____ IS or _____ IS NOT currently debarred, suspended, or
proposed for debarment by any federal or state entity. The undersigned agrees to notify Truman of any change in this
status, should one occur, until such time as an award has been made under this procurement action.
In compliance with this RFP document, Project No. SP26-08 Athletic Digital Display, and after carefully reviewing all the
terms, conditions, and requirements contained therein, the undersigned agrees to furnish such services in accordance with
the specifications of this RFP.
________________________________________ _______________________________________
Authorized Signature Date
________________________________________ _______________________________________
Print Name Tile
_______________________________________ ________________________________________
Company Federal Tax ID No.
________________________________________ ________________________________________
Address Telephone Number
________________________________________ ________________________________________
Email Website
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Exhibit A: Truman's Pershing Hall of Fame Location
A. Location: 1600 Block of South Florence Street, Kirksville, Missouri 63501
B. Decorative Wall Enclosure
10