Architectural & Engineering Services Request for Qualifications - New Police Headquarters
| Location: | North Dakota |
|---|---|
| Posted: | Apr 10, 2026 |
| Due: | Jun 5, 2026 |
| Agency: | City of Devils Lake |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Project | Type | Department | Closing Date |
| Architectural & Engineering Services Request for Qualifications - New Police Headquarters | Request for Qualifications | Auditing | June 5th, 2026 @ 5:00 PM |
Attachment Preview
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL & ENGINEERING SERVICES
FOR CONSTRUCTION OF A NEW POLICE
HEADQUARTERS
City of Devils Lake
423 6th St NE
Devils Lake, ND 58301
Date Released: April 13, 2026
Submission Deadline: June 05, 2026
INTRODUCTION
The City of Devils Lake (City) is inviting qualified Architectural and/or Engineering firms (Firm) to
respond to a Request for Qualifications for the planning, design, and construction phase
administration of a new Police Headquarters in downtown Devils Lake. The Firm will work with a
committee of City representatives (Police Headquarters Construction Committee) to identify
layout needs and functions of the proposed new building. It is envisioned that the Firm will
provide initial planning and programming options to create a cost efficient, modern, safe, and
respectable Police Department Headquarters. Construction cost estimates and timelines for
completing the proposed improvements will be developed by the selected Firm. The current total
project budget is $4.0 million - 5.0 million.
BACKGROUND
The Devils Lake Police Department (DLPD) has been in their current location, the Lake Region Law
Enforcement Center (LRLEC), for 52 years. The DLPD has outgrown the space provided to them
at this location. The LRLEC is reaching the end of its useful life, and community efforts to build a
new Center are underway. It is the assessment of the City Commission that it is in the best
interest of the City and DLPD to relocate its Police Headquarters outside the legal and physical
structure of the LRLEC and into the downtown district. The Police Department currently
employees 22 full time staff that operate in two – twelve hour shifts.
The City owns a parking lot near the County Courthouse and WWII Memorial Building in the
downtown district (Parcel 39-0000-00121-000). This lot is the leading prospect for the location
of a new DLPD Headquarters. The selected Firm will need to assist the City in determining space
needs that will appropriately accommodate prospective DLPD needs for the next 50 years. Once
space needs are determined, the selected Firm will obtain soil suitability information, program
and design the facility, develop specifications, assist in bidding the project, and perform
necessary construction oversight.
INFORMATION ON FILE
The City worked with Dumont and Associates and EAPC Architects Engineers to develop Order of
Magnitude Cost Estimate reports for the relocation of the DLPD. Considerations on
purchasing/renovating existing buildings, City/County public safety partnerships, greenfield new
construction, and urban new construction were analyzed by the two firms. After the information
provided, the City Commission determined that a new construction in the downtown district was
in the best interest of the City. These reports are available and will be provided to the selected
Firm.
BIDDING METHOD
Depending on the cost of the project, we will either utilize the design, bid, build (DBB) process or
a Construction Manager at Risk (CMAR) method where the CMAR would oversee the construction
of this project. The Firm selected will have input on which method of bidding would be best for
this type of project to ensure the facility is designed and constructed in the most efficient way
possible. If the CMAR method is selected, the selected Firm will need to work closely with the
selected CMAR. The City Commission will make the final determination if a DBB process or CMAR
will be used and will select either the most qualified responsible bidders or CMAR.
SCOPE OF WORK
The selected Firm will conduct interviews with appropriate staff in individual and group meetings
and work with a Design Committee to determine exact needs and requirements for the new
Police Headquarters.
Items that shall be studied to make appropriate recommendations include but aren’t limited to:
- Conduct a thorough evaluation of the DLPD’s operations, and identify areas where the
current facility is not meeting DLPD’s needs
- Evaluate the routine operations of the DLPD to achieve a thorough understanding of the
various operations and/or services
- Identify and determine operational space needs for current and long-term operations
- Provide approximate construction and furnishings costs for a new facility.
- Obtain geotechnical information to determine if the site is suitable for construction of a
Police Department Headquarters (portion of site was previously occupied by a building)
- Building security and access
- Employee and public parking, to include garage space for department vehicles
- Office and common workspace needs
- Records and evidence storage for both active work and archiving purposes
- IT and Communications Technology
- Weapons storage
- Compliance with federal ADA requirements
- Mechanical and janitorial space considerations
Final layout options, renderings, exterior designs, and cost estimates shall be presented to the
Design Committee for final review and approval prior to being put forth for the City Commission.
All work products developed from this planning effort shall be owned by the City and may be
used by the City while working with any architect in the future.
SELECTION & CONSTRUCTION TENTATIVE SCHEDULE
The City intends to proceed with the following tentative schedule for the selection of a Firm,
awarding of a contract, bidding, and construction:
Request for Qualifications Advertised
April 13, 2026
Statement of Qualifications Due Date
June 05, 2026 (5:00pm CST)
Review of Proposals, Interviews, Selection
June 2026
and Negotiation
City Commission Awarding of Contract
July 2026
Bid Project
February/March 2027
Begin Construction
Spring/Summer2027
STATEMENT OF QUALIFICATIONS
Written proposals shall address the Firm’s experience with the construction of other Police
Headquarters or facilities of a similar nature, and ability to perform the defined services in the
identified timeframe. Written proposals shall be limited to a maximum of 20 single-sided or 10
double-sided pages on standard letter (8-1/2x11) paper using size 11–12 point fonts. Proposals
should contain the following information:
1) Firm’s Capabilities
a. Resume of key personnel proposed to be associated with this project, with
particular references to similar project experience.
b. Architecture and engineering expertise of proposed design team. Provide
organizational chart showing team members, with emphasis on those that will
interact with the City.
c. Proven ability to meet project schedule and budget. Provide examples of where
Firm adhered to project budget through project completion, with emphasis on
bidding method used to achieve budget goal.
d. Provide exhibits of similar past projects including photos, description and project
information (size, budget, cost, etc.).
2) Project Understanding
a. Submit narrative or other proof that the Firm understands the general nature of
proposed project and key points showing Firm has successfully completed
programming, design, and construction of a police headquarters or related facility
b. Provide information that illustrates any unique insight to completing a project of
this size and type in this region and offer any potential challenges the Firm
envisions.
3) Record and Performance
a. Submit brochure of Firm if available.
b. Submit list of similar projects completed by proposed team members.
c. Submit references of three clients and/or individuals with proposal.
4) General Information
a. Firm’s headquarters and location(s) where work would be performed.
b. Name and phone number of the Consultant’s contact person(s).
c. Firms current and projected workloads and information showing how this project
will be scheduled to meet proposed project milestones.
A selection committee will rank the proposals based on the scoring criteria provided in Appendix
A. Interviews will be conducted with the top three firms. City staff will work with the top ranked
Firm to develop an acceptable contract that will be presented to the City Commission for
approval. Failure to reach an agreement acceptable to the City will result in negotiation with the
second most qualified Firm. The scoring rubric that will be used to select the most qualified Firm
is attached as Appendix A.
Proposals are due by 5:00 pm on Friday June 05, 2026. The proposal shall be submitted to Devils
Lake City Offices at 423 6th St NE, Devils Lake, ND 58301. Six (6) hard copies and one digital copy
in pdf format of Statement of Qualifications are requested.
The City reserves the right to reject any or all proposals or inquiries, waive any informality in the
process or to accept any response it may deem to be in the best interest of the City.
Contact for the Statement of Qualifications is Spencer Halvorson, City Administrator/Auditor.
Email: spencerh@dvlnd.com
Phone: (701) 662-7600 ext: 222
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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