Specifications and Contract Documents
For
Butler Tech and Career
Development Schools
2026 PAVING MAINTENANCE
FAIRFIELD
PSEC
LESOURDSVILLE
BIOSCIENCE
NATURAL SCIENCE CENTER
FOR BID
November 24, 2025
MSP Project No. 06398.82
Architect / Engineer
McGill Smith Punshon, Inc
3700 Park 42 Dr., Suite 190B
Cincinnati, OH 45241-2097
Tel: (513) 759-3278
Fax:(513)563-7099
Butler Tech and Career Development Schools – 2026 Paving Maintenance
MSP Project No. 06398.82
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
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Table of Contents
Instructions to Bidders
Bid Form
Bid Guaranty and Contract Bond
Delinquent Personal Property Tax Affidavit
Exhibit “A” – Fairfield Campus Seal Coat Limits
DIVISION 01 - GENERAL REQUIREMENTS
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Summary of Work
Unit Prices
Alternates
Substitution Procedures
Substitution Request Form
Requests for Information
Payment Procedures
Project Management and Coordination
Construction Progress Schedules
Submittal Procedures
Quality Requirements
Testing and Inspection Services
Product Requirements
Field Engineering
Closeout Procedures
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Table of Contents
END OF TABLE OF CONTENTS
FOR BID – 11/24/2025
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MSP Project No. 06398.82
00 2113 Instructions for Bidders
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INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
A. Bidders are cautioned to review carefully the site and all parts of the Contract Documents made
available to each bidder, including, but not limited to the Instructions to Bidders, Bid Form,
Drawings, and Specifications. The Contract Documents, as defined in the Owner-Contractor
Agreement, shall govern the relationship between the successful Bidder and the Owner upon
execution of an Owner-Contractor Agreement by the Owner and the successful Bidder.
B. No allowance will be made subsequently for any omission, error, or negligence of the Bidder.
C. All Bidders shall be familiar with the existing conditions in the material and labor markets, as well
as the conditions related to the Work, and the fact that a bid is submitted will be construed by the
Owner as an agreement by the bidder to carry out the improvements in full conformance with the
Specifications and other Contract Documents, notwithstanding the existing conditions.
D. Failure of a Bidder to attend the pre-bid meeting, which failure to attend results in the Bidder not
fully being familiar with the existing conditions and Project Requirements, shall not be considered a
basis for additional compensation to the successful Bidder for the Work.
2. OWNER and ARCHITECT
A. The Owner is:
Name:
Address
Phone Number
Project Contact:
Butler Tech and Career Development Schools
3605 Hamilton-Middletown Road
Hamilton, Ohio 45011
513-645-8243
Mr. David Plotts
B. The Architect is:
Name:
McGill Smith Punshon
Address
3700 Park 42 Drive, Suite 190B
Cincinnati, Ohio 45241
Phone
513-759-3278
Project Contact: Mr. David Clark
dclark@mspdesign.com
3. PROJECT
The Project is the 2026 Pavement Maintenance Work at all campuses. See bid form and plans.
5. CONTRACT DOCUMENTS
a. Instruction to Bidders
b. Bid Form
c. Bid Guaranty and Contract Bond Form
d. Project Specifications
FOR BID – 11/24/2025
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00 2113 Instructions for Bidders
e. Project Drawings
Contract Documents may be obtained from the Butler Tech website, starting November 24, 2026
at:
www.butlertech.org/bids
Bidders shall use complete sets of Bid Documents in preparing bids. Neither the Owner nor the
Architect assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bid Documents.
The Owner or the Architect, in making the Bid Documents available on the above terms, do so only for
the purpose of obtaining bids on the Work and do not confer a license or grant for any other use.
7. PRE-BID MEETING
An optional Pre-Bid meeting will be held on Thursday, December 4, 2025 at 10:0 AM EST, at the
Butler Tech ERC Upper Level Board Room 3605 Hamilton-Middletown Road, Hamilton, Ohio
45011.
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MSP Project No. 06398.82
00 2113 Instructions for Bidders
8. PREPARATION OF BIDS
A. All bids must be submitted on the "Bid Form" furnished with the Contract Documents.
B. All blank spaces shall be filled in, in ink or typewritten, in words and figures, and in figures only
where no space is provided for words, and signed by the Bidder. The wording on the Bid Form
shall be used without change, alteration, or addition. Any change in the wording or omission of
specified accompanying documents may cause the bid to be rejected. If both numbers and words
are requested for any bid item, the amount in words shall prevail if there is an inconsistency
between the numbers and words written.
C. Bidders shall note receipt of Addenda on the Bid Form. If the Bidder fails to acknowledge receipt
of each Addendum, the Bid shall be deemed non-responsive, unless the Bid amount reflects receipt
of the Addendum or the Addendum involves only a matter of form and does not affect the price,
quantity or quality of the Work to be performed.
D. Each Bidder shall submit two (2) copies of its bid to the Owner. The Bid Form shall be signed with
the name typed or printed below the signature. A bid shall not be submitted by facsimile
transmission. A Bidder that is a corporation shall sign its bid with the legal name of the corporation
followed by the name of the state of incorporation and the legal signature of an officer authorized to
bind the corporation to a contract.
E. Each bid shall be enclosed in a sealed opaque envelope with the Bidder's name and the title of the
Project printed in the upper left hand corner and addressed as follows: Butler Technology and
Career Development Schools: 2023 Pavement Maintenance. Bids must be received at the
main, upper level entry of the ERC Building, 3605 Hamilton-Middletown Road,
Hamilton, Ohio 45011 for the bid opening on Wednesday, December 17, 2025, at 1:00
PM, Eastern Standard Time, where bids shall be opened and read by the CFO.
F. The completed Bid Form shall be accompanied by the Bid Guaranty (see Section 9 below).
G. The Bidder shall take the following precautions in preparing its bid:
1. Sign the bid and check to insure all blank spaces have been filled in with requested
information and that the specified accompanying documents (listed in Item F above) have
been included in a sealed opaque envelope addressed as described in Item E above.
2. When the Bid Form provides for quoting either an addition or deduction for an Alternate
item, indicate whether the sum named is an addition or deduction.
3. When the Bid Form provides for quoting a unit price, the Bidder should quote the unit price
as set forth in the Bid Documents.
4. When applicable, make sure that the Bid Guaranty is properly executed and signed by:
(a) The Bidder
(b) The Surety or Sureties
5. Make sure that the amount of the Bid Guaranty (if the Bid Guaranty is in the form of a
certified check, letter of credit, or cashier's check) is for a specific sum in an amount as
instructed in Section 9 below. If the Bid Guaranty is in the form of the Bid Guaranty and
Contract Bond, the amount may be left blank; if an amount is inserted, it must equal the
FOR BID – 11/24/2025
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
