On-Call Irrigation Installation and Maintenance Services (Annual Contract) Buyer: Thierry Decembre

Location:	Georgia
Posted:	Aug 11, 2026
Due:	Sep 30, 2026
Agency:	Consolidated Government of Columbus
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP No. 27-0010
Publication URL:	To access bid details, please log in.

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: August 11, 2026

COLUMBUS CITY HALL

1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | www.columbusga.org

Qualified vendors are invited to submit sealed bids, subject to conditions and

REQUEST FOR BIDS instructions as specified for the furnishing of:

RFP No: 27-0010

GENERAL SCOPE

ON-CALL IRRIGATION

INSTALLATION AND MAINTENANCE SERVICES

(ANNUAL CONTRACT)

It is the intent of the Columbus Consolidated Government (City) to establish

an annual contract with a Primary and a Secondary contractor to provide all

labor, equipment and materials to install/troubleshoot irrigation systems for on-

call installation and maintenance services during normal business hours and

after hours on an “as needed basis”, throughout the City.

The contract term will be for two (2) years with the option to renew for three

(3) additional twelve-month periods.

DUE DATE

September 30, 2026 - 5:00 PM (EASTERN)

SUBMISSION See Appendix A (page 32) for information and instructions on how to register

REQUIREMENTS and submit a proposal through OpenBids.

IMPORTANT INFORMATION

ADDENDA

Any and all addenda will be posted on the Purchasing Division’s web page, at

https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opportu

nities.htm. It is the vendors’ responsibility to periodically visit the web page

for addenda before the due date and prior to submitting a quote.

“NO BID” RESPONSE Refer to the form on page 3 if you are not interested in this invitation.

Andrea J. McCorvey

Purchasing Division Manager

RFP No. 27-0010

On-Call Irrigation Installation and Maintenance Services (Annual Contract)

Page 1 of 47

IMPORTANT INFORMATION

E-Notification

The City uses the Georgia Procurement Registry e-

notification system. You must register with GA@WORK

(formerly Team Georgia Marketplace) to receive future

procurement notifications via: https://doas.ga.gov/state-

purchasing/getting-started-supplier.

If you have any questions or encounter any problems

while registering, please contact the State Purchasing

Division:

Telephone: 404-657-6000

Email:

procurementhelp@doas.ga.gov

RFP No. 27-0010

On-Call Irrigation Installation and Maintenance Services (Annual Contract)

Page 2 of 47

STATEMENT OF "NO PROPOSAL SUBMISSION"

Notify the Purchasing Division if you do not intend to submit a Proposal:

Email:

Attn:

Mail:

Bidopportunities@columbusga.org

Ryky Decembre, Buyer

Columbus Consolidated Government

Purchasing Division

P. O. Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to submit a proposal for RFP No. 27-0010 for On-Call Irrigation

Installation and Maintenance Services (Annual Contract) for the following reason(s):

___Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below)

___There is insufficient time to respond to the Invitation for Bids.

___We do not offer this product or service.

___We are unable to meet specifications.

___We are unable to meet bond requirements.

___Specifications are unclear (explain below).

___We are unable to meet insurance requirements.

___Other (specify below)

Remarks:__________________________________________________________________________

__________________________________________________________________________________

COMPANY NAME: ________________________________________________

AGENT: ________________________________________________

DATE: ________________________________________________

TELEPHONE NUMBER: ________________________________________________

EMAIL ADDRESS: ________________________________________________

RFP No. 27-0010

On-Call Irrigation Installation and Maintenance Services (Annual Contract)

Page 3 of 47

PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS

OUTLINED BELOW IN SECTION 3-110 OF THE PROCUREMENT ORDINANCE. ALL

PROPOSALS WILL BE KEPT CONFIDENTIAL UNTIL AFTER AWARD.

3-110. Competitive Sealed Proposals (Negotiations)

(1) Conditions for Use

When the Purchasing Manager determines that the use of competitive sealed bidding for any

procurement is either not practicable or not advantageous to the City, a contract may be entered

into using the competitive sealed proposals (negotiation) method. In addition, the competitive

sealed proposal process shall be used for the procurement of professional services, specialized

equipment or supplies.

The competitive sealed proposal process may be used for procurements with an estimated total

cost less than $50,000.00, if deemed to be in the best interest of the City. If the total cost can be

determined, the authority to approve such solicitations will be as prescribed by article 3-104,

Purchasing Limits. If, due to the required services, a total cost cannot be determined then the

award recommendation will be approved by Council.

A. Request for Proposals

Proposals shall be solicited through Request for Proposals. The Purchasing Division shall

establish the specifications with the using agency and set the date and time to receive proposals.

The request for proposal shall include a clear and accurate description of the technical

requirements for the service or item to be procured.

B. Public Notice

The public will be given adequate notice of the request for proposals, provided that, adequate

notice shall mean at least fifteen (15) business days before the due date, which is stated in the

request. The City reserves the right to seek request for proposals in a shorter period, if

necessary, as determined by the Purchasing Manager.

Notice shall be published in a reasonable time before due date, contain a description of the

procurement in general terms, as well as, the place and due date for proposals, and appear in a

newspaper(s) of general circulation, specifically the City’s legal organ. In addition to publication

in newspapers, notice shall also be made by electronic means, including posting on the internet

and on the City's government access television channel.

Public works construction projects shall be advertised in accordance with Georgia State Law.

The City reserves the right to mail or e-mail invitations directly to vendors under the following

circumstances:

− Solicitations for specialized equipment/supplies.

− Solicitations for specialized services.

− Re-bid of solicitations where normal advertising procedures netted no responses.

− Whenever deemed necessary by the purchasing manager.

C. Receipt of Proposals

Proposals must be received by the deadline date established. No public opening will be held. No

proposals shall be handled to permit disclosure of the identity of any offeror or the contents of

any proposal to competing offerors during the process of discussion. A register of proposals shall

be prepared as part of the contract file, and shall contain the name of each offeror, the number of

modifications received (if any), and a description sufficient to identify the item offered. The

RFP No. 27-0010

On-Call Irrigation Installation and Maintenance Services (Annual Contract)

Page 4 of 47

D. Evaluation Factors

The request for proposals shall identify the relative importance of cost (when applicable) and

other evaluation criteria.

E. Evaluation Process

An odd number of voting members of a Selection or Evaluation Committee shall evaluate all

proposals received based upon the criteria stated in the request for proposals. Each voting

committee member shall grade each submitted proposal based upon the evaluation criteria.

F. Discussion with Responsible Offerors and Revisions to Proposals

As provided in the Request for Proposals, discussions (negotiations) may be conducted with

responsible offerors who submit proposals determined to be reasonably susceptible of being

selected for award, to assure full understanding of and conformance to the solicitation

requirements. All qualified, responsible offerors shall be given fair and equal treatment with

respect to any opportunity for discussion and revision of proposals, and such revisions may be

permitted after submissions and prior to award for the purpose of obtaining best and final offers.

In conducting discussions, there shall be no disclosure of the identity of competing offerors or

any information derived from proposals submitted by competing offerors. If only one proposal

response is received, then the award recommendation shall be to the single offeror, if the offeror

meets all requirements.

G. Award

After negotiations, the award recommendation must be presented to Columbus City Council for

final approval. Award will be made to the responsible offeror whose proposal is determined to be

the most advantageous to the City, taking into consideration total cost (if determined) and all

other evaluation factors set forth in the Request for Proposals.

After Council approval, a contract based on the negotiations (if negotiations were necessary) will

be drawn and signed by all necessary parties. If Council does not approve the award, it may

direct that further negotiations may take place with the recommended offeror, or that

negotiations begin with the next most qualified offeror. Council may also exercise the option to

reject all offers and instruct the Purchasing Manager to begin the procurement process again.

The contract file shall contain the basis on which the award is made.

After contract award, the contract file, will be made public. Unsuccessful offerors will be

afforded the opportunity to make an appointment with the Purchasing Division for a debriefing.

After the award, the contract file and the unsuccessful proposals will become subject to

disclosure under the Georgia Open Records Act.

RFP No. 27-0010

On-Call Irrigation Installation and Maintenance Services (Annual Contract)

Page 5 of 47

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

On-Call Irrigation Installation and Maintenance Services (Annual Contract) Buyer: Thierry Decembre

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