Copy Center Equipment Project

Location:	Ohio
Posted:	Jan 25, 2026
Due:	Feb 23, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Solicitation No:	SRC0000036105
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036105
Solicitation Name:	Copy Center Equipment Project
Original Begin Date:	1/23/2026 9:29:12 AM
Begin Date:	1/23/2026 9:29:12 AM
End Date:	2/23/2026 11:00:00 AM
Inquiry End Date:	2/6/2026 11:00:00 AM
Commodity:	Office equipment rental or leasing services
MBE Set Aside:	MBE Set Aside
Agency:	AGO400001 - Attorney General AGO-Attorney General
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036105

Solicitation Name

Copy Center Equipment Project

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/23/2026 9:29:12 AM (ET)

Amendment?

End Date

2/23/2026 11:00:00 AM (ET)

Inquiry End Date

2/6/2026 11:00:00 AM

Summary

The Ohio Attorney General’s Office (“AGO”) is pleased to release this Request for Proposals (“RFP”) to solicit responses from qualified vendors for the 60-month lease of production printers and associated print management software solutions.

Predecessor Contract

Process

Interested parties should download and review all attached documents related to this Ohio Buys solicitation. VENDOR RESPONSES CAN ONLY BE SUBMITTED ONLINE VIA OHIO BUYS.

Interested parties may make inquiries regarding this solicitation any time during the inquiry period listed in the Solicitation General Information. To participate or submit an inquiry for this solicitation, you need to be registered in the Ohio Buys Supplier Portal. Suppliers are not required at this time to be registered in OAKS.

If you have difficulties and need to seek technical support, contact the Ohio Shared Services Helpdesk at 1-877-644-6771 as soon as possible. Clearly specify you need to access and respond to an active Ohio Buys solicitation.

Ship To

Contracting Entity

AGO-Attorney General

1 Record(s)

	Participating Agencies
	AGO400001 - Attorney General

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
RFP Attachments	RFx Commercial Documents (Approved)	Attachment C - Sample Contract vfinal Ohio Buys.pdf Attachment B - Performance Questionnaire.docx Attachment A - Copy Center Floor Plan.pdf
Contract Exhibits	RFx Commercial Documents (Approved)	Exhibit 4 - ITSSEC03 - Non-vendor network access acknowledgement ITS - Rev. 03-17-2025.pdf Exhibit 5 - ITSSEC01 - AGO Products and Services Acknowledgement ITS - Rev. 05-30-2025.pdf Attachment - Certificate of Destruction.pdf Exhibit 3 - IRS Publication 1075 for IT Services.pdf
Copy Center Equipment Lease RFP vfinal Ohio Buys	RFx Commercial Documents (Approved)	Copy Center Equipment Lease RFP vfinal Ohio Buys.pdf

3 Record(s)

Attachment Preview

OHIO ATTORNEY GENERAL’S OFFICE

REQUEST FOR PROPOSALS

General Services Section

Copy Center Equipment Project

RFP NUMBER: SRC36105

January 23, 2026

Responses must be submitted no later than the deadline via Ohio Buys on or before

February 23, 2026; 11:00 AM Time Eastern Time

SECTION 1.0. INTRODUCTION........................................................................................................................... 5

1.1. Background ............................................................................................................................................... 5

1.2. Business Challenge .................................................................................................................................. 5

1.3. Outcome Goals ......................................................................................................................................... 6

1.4. Award Terms ............................................................................................................................................. 6

SECTION 2.0. SCOPE......................................................................................................................................... 7

2.1. Equipment Requirements ........................................................................................................................ 7

2.1.1. Color Printer/Copier ......................................................................................................................... 7

2.1.2. Black and White Printer ................................................................................................................... 8

2.1.3. Black and White Printer/Copier ....................................................................................................... 8

2.1.4. Combined Impressions..................................................................................................................... 9

2.1.5. On-Site Visit and Equipment Placement ....................................................................................... 10

2.1.6. Disaster Recovery and Security Compliance ................................................................................ 10

2.2. Security Requirements ........................................................................................................................... 11

2.3. Performance Metrics .............................................................................................................................. 12

2.3.1. Program Performance Monitoring ................................................................................................. 13

SECTION 3.0. REQUIRED RFP RESPONSE CONTENT .....................................................................................13

3.1. RFP Response......................................................................................................................................... 13

3.2. Transmittal Letter - General Information .............................................................................................. 14

3.3. Company Overview and Required Experience ...................................................................................... 14

3.4. Technical and Functional Response ..................................................................................................... 15

3.5. Pricing...................................................................................................................................................... 16

3.6. Exceptions, Assumptions, and Deviations ............................................................................................ 17

3.7. Trade Secrets.......................................................................................................................................... 17

SECTION 4.0. EVALUATION PROCESS.............................................................................................................18

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4.1. Evaluation Steps ..................................................................................................................................... 18

Step 1 – Response Preparation Compliance Review................................................................................... 18

Step 2 – Response Scoring ........................................................................................................................... 18

Step 3 – Offeror Interaction - Site Visits for Equipment Demos .................................................................. 18

Step 4 – Best and Final Offer (BAFO) ............................................................................................................ 19

Step 5 – Identification of the Apparent Successful Offeror ......................................................................... 19

Step 6 – Contract ........................................................................................................................................... 19

4.2. Scoring Criteria and Weights ................................................................................................................. 19

SECTION 5.0. GENERAL INFORMATION..........................................................................................................20

5.1. Reference Material Website .................................................................................................................. 21

5.2. Communication and Inquiries................................................................................................................ 21

5.3. Schedule of Events and Deadlines........................................................................................................ 21

5.4. RFP Response Submission .................................................................................................................... 22

5.4.1. Response Submission Instructions ............................................................................................... 23

5.5. General Response Requirements ......................................................................................................... 23

5.5.1. Multiple or Alternate Responses ................................................................................................... 23

5.5.2. Discrepancies ................................................................................................................................. 23

5.5.3. Restrictions on Communications................................................................................................... 23

5.5.4. News Releases ............................................................................................................................... 23

5.5.5. Discussions ..................................................................................................................................... 24

5.5.6. RFP Response Validity Period ........................................................................................................ 24

SECTION 6.0. GENERAL TERMS AND CONDITIONS .......................................................................................24

6.1. Budget and Payment .............................................................................................................................. 24

6.2. Requirements Specific to the State of Ohio.......................................................................................... 24

6.2.1. Fiscal Biennium .............................................................................................................................. 24

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6.2.2. Reimbursable Expenses................................................................................................................. 25

6.2.3. Public Record Information ............................................................................................................. 25

6.2.4. Trade Secret Information ............................................................................................................... 26

6.2.5. Governing Law ................................................................................................................................ 26

6.2.6. Warranties and Certifications with Respect to this RFP .............................................................. 26

6.3. Liability .................................................................................................................................................... 27

6.4. Protective Provisions .............................................................................................................................. 27

6.4.1. Cost of Recovery (Cost to Cover) ................................................................................................... 27

6.4.2. Other Protective Provisions ............................................................................................................ 27

6.5. Performance Deficiencies ...................................................................................................................... 28

6.5.1. Credit ............................................................................................................................................... 28

6.5.2. Service Credits ................................................................................................................................ 28

6.6. Compliance with Federal, State and AGO Security Regulations, Policies, and Procedures .............. 28

6.7. Subcontractors ....................................................................................................................................... 29

Page 4 of 29

www.OhioAttorneyGeneral.gov

SECTION 1.0. INTRODUCTION

The Ohio Attorney General’s Office (“AGO”) is pleased to release this Request for Proposals (“RFP”) to solicit

responses from qualified vendors for the 60-month lease of production printers and associated print

management software solutions.

Ohio Attorney General Dave Yost is an elected official who serves as the Chief Law Officer for the State

of Ohio and its agencies, boards and commissions, pursuant to Ohio Revised Code Chapter 1091. The

Attorney General’s Office comprises approximately 1,600 employees in nearly 40 distinct sections.

These sections advocate for consumers and crime victims, support the criminal justice community,

provide legal counsel to state offices and agencies, and enforce various state laws.

1.1. Background

The General Services Section operates a Copy Center within the AGO at its primary location in the James A.

Rhodes State Office Tower, 30 East Broad Street in Columbus, Ohio.

The Copy Center plays a critical role in supporting departmental operations by producing a wide range of

essential print materials, including AGO collection letters, BCI fingerprinting results, annual reports, trial

documentation, and other time-sensitive communications.

To maintain operational efficiency and meet ongoing high-volume printing demands, the AGO seeks to

complete necessary procurement processes for a new 60-month lease of production printers, supporting

print management software and all associated activities. The current equipment lease ends in February

2027.

1.2. Business Challenge

To address these challenges, the AGO is seeking a qualified partner, as described herein. This initiative

supports the AGO’s broader commitment of enhancing public safety, improving data transparency, and

supporting criminal justice communities through robust and reliable support systems.

The AGO Copy Center has maintained a high volume of output over the past twelve months, averaging

467,313 black and white impressions and 10,959 color impressions per month. Of the black and white

impressions, 361,406 were dedicated to collection letters, with the remaining 105,907 supporting other

operational needs.

The selected vendor must demonstrate the capability to meet or exceed these historical performance levels,

delivering service equal to or better than the current standards in terms of quality, reliability, and turnaround

time.

1 Chapter 109 - Ohio Revised Code | Ohio Laws

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www.OhioAttorneyGeneral.gov

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Copy Center Equipment Project

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