RFQ 2025 - Quality of Life - OPAR Building and Rosenwald Community Center

Location:	Arkansas
Posted:	Feb 10, 2025
Due:	Feb 24, 2025
Agency:	Arkansas Democrat-Gazette
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Request for Statements of Qualifications for Construction Manager Services
City of Osceola, Arkansas
RFQ 2025 – Quality of Life – OPAR Building and Rosenwald Community Center
SECTION 1 – GENERAL INFORMATION
1.1.        General Information. The City of Osceola, Arkansas (the “City”) is accepting statements of qualifications for Construction Management services for the refurbishment of two municipal-owned buildings in accordance with the terms and conditions herein.
1.2.        Type of Contract. Any contract resulting from this solicitation will be in the form of the City’s standard Construction Manager at Risk contract. The Construction Manager at Risk (CMAR) is a delivery method which entails a commitment by the Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP) which is based on the construction documents and specifications at the time of the GMP plus any reasonably inferred items or tasks.
1.3.        Submission of Qualifications. Respondents shall submit qualifications to the following addressed as further instructed below:
1.3.1. Deadline and Location. To be considered, sealed Statements of Qualifications must be received at the Osceola City Hall located at 303 W Hale Osceola AR 72370 by 10 a.m. CST [February 24, 2025] and addressed to the attention of Cody Shreve.
1.3.2. Respondents must submit eight (8) identical copies of qualifications. An original signature must be included on the Respondent’s Statement of Qualifications.
1.3.3. Qualifications received after the deadline will be returned to the Respondent unopened.
1.3.4. The City will not receive any submittals that are provided via fax or electronically.
1.3.5. Complete submittals will not be returned.
1.3.6. RFQ submittals must be enclosed in a sealed envelope/container when received by the City.
1.4.        Forms & addendums can be gathered by contacting Cody Shreve at cshreve@osceolaar.gov or (870) 563-5245.
1.5.        Reservation of Rights. The City of Osceola reserves the right to reject any or all statements of qualifications or proposals and to waive irregularities therein, and all Respondents shall agree that such rejection shall be without liability on the part of the City of Osceola for any damage or claim brought by any Respondent because of such rejections, nor shall the Respondents seek any recourse of any kind against the City of Osceola because of such rejections. The submission of any statement of qualifications or proposal in response to this invitation shall constitute an agreement of the Respondent to these conditions. The City of Osceola, Arkansas, is an Equal Opportunity Employer.
1.6.        Point of Contact. The City designates the following person as its representative and point of contact:
Cody Shreve
Chief Operating Officer
City of Osceola
cshreve@osceolaar.gov
SECTION 2 – PROJECT INFORMATION
2.1.        This project is expected to be a remodel consisting of but not limited to the following tasks:
2.1.1. OPAR Building
•        New Flooring/new paint
•        Kitchen Remodel
•        New Bathroom Fixtures/stalls in all bathrooms
•        New Windows
•        Replacement of all ceiling tiles
•        Installation of Elevator
•        Various Exterior Repairs
2.1.2. Rosenwald Community Center
•        New Flooring/New Paint
•        New HVAC
•        New lighting
•        Exterior Cleaning of the building
•        Installation of exterior windows and doors soffit, facia replacement/repair
•        Installation of gutters
2.2.        Project Planning Schedule. The preliminary project planning schedule is anticipated as follows:
•        City provides Request for Qualification packets [Feb, 4 – Feb, 20, 2025]
•        City schedules guided tours of the project area as requested
•        RFQ Responses Due [ 10 a.m. Feb 24, 2025]
•        City interviews Respondents [March 3-10 2025]
•        City and Contractor execute agreement [March 31, 2025]
•        Contractor submits guarantee maximum price proposal [April 2025]
•        City issues notice to proceed for construction [TBD April 2025]
•        City accepts substantial completion for construction [TBD]
•        Contractor achieves final completion of project [TBD]
SECTION 3 – GENERAL REQUIREMENTS OF ALL RESPONDENTS
3.1.        Respondent’s Employees and Agents: The Respondent shall be responsible for the acts of its employees and agents while performing services pursuant to the Agreement. Accordingly, the Respondent agrees to take all necessary measures to prevent injury and loss to persons or property while on City premises.
3.2.        Respondent’s Expense: The Respondent, at its expense, shall furnish all products, labor tools, supplies, transportation, insurance, permits, licenses and any other expenses necessary to fully perform all aspects of this RFQ.
3.3.        Disputes: Respondent and the City agree that they will attempt to resolve any disputes in good faith. Respondent and the City agree that Mississippi County, Arkansas, shall be the sole and exclusive jurisdiction and venue for any litigation or proceeding that may arise out of or in connection with any contract. The parties waive any objection to the jurisdiction and venue of any claim, action, suit or proceeding arising out of the contract or any transaction contemplated hereby, in Mississippi County, Arkansas, and hereby further waive and agree not to plead or assert that any claim, action, suit or proceeding has been brought in an inconvenient forum.
3.4.        Conditions of Contract: Respondent shall at all times observe and comply with federal and Arkansas State laws, local laws, ordinances, orders, and regulations existing at the time of or enacted subsequent to the execution of the contract which in any manner affect the completion of work. Respondent shall indemnify and hold harmless the City and all its officials, officers, employees, volunteers, students, and agents against any claim or liability arising from or based upon the violation of any such law, ordinance, regulation, order or decree by an employee, representative, or subcontractor of contractor.
3.5.        Governing Law: This RFQ, any resulting contract and all performance thereunder, transactions and subsequent amendments between respondent(s) or contractor(s) and the City shall be governed and construed in all aspects in accordance with the laws of the State of Arkansas without regard to its choice of law principles (including without limitation any and all disputes, claims, counterclaims, causes of action, suits, rights, remedies, promises, obligations, demands, and/or defenses related thereto that may be asserted by either party). Nothing contained herein shall be deemed or construed as a waiver of any immunities to suit available to the City or its trustees, officials, employees and representatives. In no event shall the City or any of its current and former trustees, officials, representatives and employees (in their official or individual capacities) be liable to respondent(s) or contractor(s) for special, indirect, punitive, or consequential damages, attorneys’ fees or costs or any damages constituting lost profits or lost business opportunities.
3.6.        Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City, the Respondent will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et.seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. Nothing in any contract entered into between the parties shall provide for confidentiality of documents or other records which would result in any of the parties being in violation of the FOIA.
3.7.        Any contract between the parties shall not include an indemnification provision purporting to have the City of Osceola or any other public entity which is a party to the contract waive the statutory immunity provided for in § 21-9-301 et seq. of the Arkansas Code or otherwise indemnify any party.
3.8.        Any contract between the parties shall not include a provision purporting to limit the liability of the firm awarded this contract.
3.9.        Any contract between the parties shall not include a provision purporting to require the City of Osceola or any other public entity to obtain or maintain insurance.
3.10. Indemnification: The Respondent agrees to indemnify the City and hold it harmless and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or ligation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City.
3.11. Contractor shall, at their sole expense, procure and keep in effect all necessary permits and licenses required for its performance under the contract, and shall post or display in a prominent place such permits and/or notices as are required by law.
3.12. Minimum Qualifications. Respondents must meet the minimum qualifications listed below:
3.12.1. The Respondents must have been in business for a minimum of 3 years.
3.12.2. The Respondents must be financially solvent and adequately capitalized.
3.12.3. The Respondents must be duly organized, validly existing and in good standing under the laws of its jurisdiction of organization.
3.12.4. The Respondents must have current Arkansas Contractor’s License in good standing.
3.12.5. The Respondents must have demonstrated experience in managing and completing projects of a similar type, size and complexity.
3.12.6. The Respondents must provide three (3) references including the company/project name, contact person, contact person’s phone number, brief description of project and the project completion date.
3.12.7. The successful Respondent or Contractor shall purchase and maintain at Contractor’s expense, the following minimum insurance coverage for the period of any contract. Certificates evidencing the effective dates and amounts of such insurance must be provided to the City:
•        Workers Compensation, as required by the State of Arkansas. Additionally, Contractor shall maintain Employer’s Liability Insurance with a policy limit of not less than $100,000 each accident, $500,000 disease, and $100,000 disease each employee.
•        Comprehensive General Liability, with no less than $1,000,000 each occurrence/$2,000,000 aggregate for bodily injury, products liability, contractual liability, and property damage liability.
•        Comprehensive Automobile Liability, with no less than combined coverage for bodily injury and property damage of $1,000,000 each occurrence.
•        Policies shall be issued by an insurance company authorized to do business in the State of Arkansas and shall provide that policy may not be canceled except upon thirty (30) days prior written notice to the City. Any policy shall cover any vehicle being used in the management, operation, or delivery deriving from contractor’s operations on the City’s campuses, units or divisions.
•        Contractor shall furnish the City with certificate(s) of insurance effecting coverage required herein. Failure to obtain the specific required coverages required shall in no way relieve Contractor from any liability under the contract, nor shall the insurance requirements be construed to conflict with the obligations of Contractor concerning indemnification. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its trustees, officials, employees, agents or volunteers. Proof of Insurance must be included in the response.
3.12.8. A lack of any of these qualifications will cause the statement of qualifications to be deemed “not qualified”.
SECTION 4 – REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS
4.1.        Specialized Experience and Technical Competence. In responding to each area of experience, the Respondent must provide the following information: (Maximum 30 Points)
•        The organization(s) for whom the work was performed
•        The approximate dates of the experience(s)
•        The name and telephone number of a contact person, or persons, to verify the experience
•        The type of tasks performed
•        Any other relevant information the Respondent might provide for selection committee consideration
4.2.        Areas of Experience:
4.2.1. Knowledge and Experience with State and Federal Requirements to include:
•        State procurement laws
•        Tax secured bonds
•        Experience with Financial Management to include
•        Preparing requests for payment and other financial progress reports
•        Coordinating budgetary information with funding agencies
4.2.2. Experience with Contract Management to include:
•        Developing progress reports
•        Implementing provisions of professional services contracts
•        Developing and distributing change orders
•        Revising contract documents and other documentation
4.2.3. Experience with Competitive Bidding Process to include:
•        Preparing Bid Package
•        Corresponding with bidders
•        Interpreting bid documents
•        Analyzing bids
•        Assisting with recommendation(s) to award contract(s)
•        Participating in Pre-Construction Conference(s)
•        Coordinating Notices to Proceed and construction start dates
4.2.4. Experience with Construction Management and Observation to include:
•        Coordinating all professional service field work
•        Conducting field layout and resident observation of contractor(s), as applicable
•        Reviewing and approving mill, shop and work drawings/documentation
•        Preparing record drawings and as-built drawings
•        Coordinating field inspections and monitoring reviews by funding and regulatory agencies
4.2.5. Experience with Project Closeout to include:
•        Conducting final inspections of completed work
•        Scheduling and attending warranty inspections
4.3.        Performance. The selection committee will evaluate work performance in terms of ability to meet schedules and deadlines; control of costs; and quality of work. The basis of evaluation will be reference checks of the work experiences claimed in the preceding section. (Maximum 25 Points)
4.3.1. Ability to Meet Schedules and Deadlines to include:
•        Returning calls promptly
•        Completing contractual obligations in a timely manner
•        Adhering to established schedules
4.3.2. Control of Costs to include:
•        Completing all contractual obligations within original budget Avoiding the necessity of contract amendments to increase funding
4.3.3. Quality of Work to include:
•        Performing work accurately
•        Being responsive to owner’s needs
•        Being accessible to the owner
•        Maintaining general quality of work
4.4.        Capacity and Capability of Firm to Perform Work. The selection committee will evaluate capacity to perform work in terms of staff to be assigned and staff time available. (Maximum 25 Points)
4.4.1. Staff To Be Assigned to include:
•        Name of each staff person to be assigned to engineering/architectural tasks
•        Title of staff assigned
•        Task(s) to be performed by each staff person
•        Resume for each staff person to be assigned to engineering/architectural tasks
4.4.2. Staff Experience to include:
•        Prior staff prior experience with Municipal Owned Building projects (Types and total numbers of specific projects)
•        Staff education
•        Staff Time Available to include
•        Average number of hours per day or week each staff person assigned tasks will be available
•        Average hours per day or week these commitments require of each staff person
•        Demonstration that other staff commitments will not interfere with the Respondent’s ability to meet the needs of the City
4.5.        Proximity to and Familiarity with Project Area. The selection committee will evaluate proximity to and familiarity with the project area in accordance with the following criteria: (Maximum 20 Points)
•        Respondent is located in convenient proximity to the project to facilitate sufficient contact
•        Respondent is familiar with the confines of the project area
4.6.        Sample of Work
•        Respondents should provide pictures of projects completed.
•        Respondents should provide 1-3 letters of reference from project owners on work previously completed.
4.7.        Total Score (Maximum Total Points: 100)
•        The Respondent’s total score is obtained by totaling the Respondent’s scores for:
•        Specialized Experience and Technical Competence
•        Performance
•        Capacity and Capability to Perform Work
•        Proximity to and Familiarity with Project Area
4.8.        Final Selection
•        Final selection of the Contractor will be based upon the maximum total points scored as set forth above.
•        The City reserves the right to negotiate a CMAR contract with the Contractor deemed the most qualified to perform the Construction Manager services required.
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Post Date: 02/09 12:00 AM