Sources Sought - Parts Fabrication, Repair, Rehabilitation

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GENERAL REQUIREMENTS

Character and Extent of Work. The Contractor shall perform all, or part of the work described in SECTION II -TECHNICAL REQUIREMENTS and more specifically identified in Delivery Orders, when and as ordered in writing, by the Contracting Officer during the period of the Contract. In performing work that is ordered, the Contractor shall provide all supervision necessary to ensure the required end-product. The general procedural guide for assignment of work and performance of work under this contract is as follows:

1. Contractors will be furnished a Statement of Work and will be requested to submit a quotation submittal based upon the line items listed in the Price Breakout Schedule. This is a multiple award contract therefore delivery orders will be awarded competitively and may be based on factors such as price, method, and delivery schedule. The Government reserves the right to negotiate with contractors, if necessary.


2. A Delivery order (SF 1449) will be issued in the agreed upon amount. The Delivery order will include a Statement of Work to be performed, any associated drawings and the required completion date.

3. During the prosecution of the work, the Contractor shall provide adequate supervision to assure accuracy, quality, completeness, and timely progression of the work.

Pricing.

1. The Contractor shall include costs for Project Manager, Superintendent, CQC Manager, and Site Safety Officer in their quotations.


2. The Contractor will provide a list of supplies and materials that will be needed per delivery order. Supplies and materials will be negotiated as a job on each delivery order. The Contractor shall provide an itemized material list which specifies quantities and unit price to the Contracting Officer prior to negotiations. The itemized list shall be in sufficient detail to allow for an analysis of all costs and profit associated in completing the work. Supplies and materials may include such items as steel, hardware, welding supplies, painting supplies,


3. Outside Supply/Fabrication purchased directly for the job, will be negotiated as a job on each delivery order, as required. The Contractor shall provide an itemized list which specifies quantities and unit price to the Contracting Officer prior to any negotiations. This itemized list shall be in sufficient detail to allow for an analysis of all costs and profit associated in completing the work.


4. The Contractor will provide a list of equipment that will be needed per delivery order. Equipment for this contract may include but not limited to the following: cranes, forklifts, lathes, welding machines, saw cutting machines, etc.


5. The Contractor will include all shipping and freight charges per delivery order.

TECHNICAL REQUIREMENTS

Technical Specifications. The work to be performed under this contract consists of furnishing all labor and equipment necessary to fabricate and/or rehabilitate Huntington District structural operating equipment.

Qualifications of Structural Steel Fabricator. The fabricating plant and fabricator must be certified under the AISC (American Institute of Steel Construction) Quality Certification Program, with one of the following certifications and with a Fracture Control Endorsement (FCE), at the time of quotation submittal and throughout the length of the contract:

ABR: Certified Bridge Fabricator – Advanced

IBR: Certified Bridge Fabricator – Intermediate

HYD: Certified Hydraulic Fabricator

HYDA: Certified Hydraulic Fabricator – Advanced

The fabricator or fabrication plant must possess five 5 years documented experience on projects of similar scope. Similar scope means projects of similar size and similar amounts of welding and detail types. Submit copies of the AISC certificate indicating that the fabrication plant meets the specified structural steelwork category and documented experience.

Qualifications of Painting Contractor. Contractor shall be a certified SPC QP 3 Painting Contractor. A copy of this certification must be provided for approval. The Contractor shall have been certified prior to award of this contract and shall remain certified for the duration of this contract. Certifications scheduled to expire during the contract performance period shall be renewed and submitted to the Contracting Officer prior to expiration.

Fabrication and Rehabilitation. The rehabilitation work may include, but is not limited to, such items as welding structural cracks and defects, replacing bushings, machining shafts and bushings, installing sleeves on shafts, sandblasting to white metal, painting, replacing bolted on rubber seals.

The fabrication work may include, but is not limited to, welding members together, fabricating items in accordance with drawings and specifications, cutting and drilling rubber seals, bolting members together, sandblasting, and painting. The Contractor shall comply with all environmental laws and regulations.

Materials. The Contractor is to provide all materials necessary to perform a specific “Scope of Work” unless identified in the individual delivery order. The Contractor shall provide all materials, supplies, safety equipment required by OSHA and Corps of Engineers Safety Manual EM385-1-1 (https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual) to accomplish the necessary Scope of Work (e.g. welding electrode rod, grinding disks, goggles, respirators, etc.). Drawings for each item of work will be provided when the "scope of work" is issued for a proposed delivery order.

Transportation. Transportation and unloading shall be the responsibility of the Contractor unless otherwise specified in the individual delivery order. If required, the Contractor shall supply a tractor trailer to pick up/deliver items from any Government facility and transport them to the Contractor's facility.

Mobilization and Demobilization. The Contractor may be required to perform on site work, as needed, on Corps of Engineers project sites within the Huntington District of the Corps of Engineers.

These work requirements will include remote site rehabilitation of structural operating equipment at Corps of Engineers project sites within the Huntington District. Typical work requirements will require operation such as cutting, welding, sand blasting and painting. The “Scope of Work” will specify the location in which the work will be performed, along with a list of equipment the Contractor shall provide. This list of equipment will identify the major items only. Support equipment and tools such as air hoses, hand tools, side grinders, welding leads, cutting torches, etc. shall be the responsibility of the Contractor unless otherwise stated in the delivery order. The Contractor shall provide a detailed list of miscellaneous other equipment, specific usage charges and/or rental rates for each to the Contracting Officer as part of their quotation submittal.

Mobilization and Demobilization of equipment to a specific project work site will be based on the specific “Scope of Work” detailed in the individual delivery order. The Contractor shall provide a detailed outline of the charges included for mobilization and demobilization to the Contracting Officer as part of their quotation submittal.

Travel. The Contractor shall provide a work schedule detailing the number of employees, anticipated travel days, estimated private operator mileage (POV) and any other anticipated travel cost prior to delivery order negotiation. Travel charges will be negotiated as a job when deemed necessary by the delivery order.

Load and Unload. Unless otherwise stated, the contractor shall be responsible for unloading all items to be rehabilitated from government provided barges or trucks and transporting to contractor's work area. The Contractor shall have a crane available for unloading and loading items to be rehabilitated from barges, maximum weight shall be 35 tons. Once required work is completed the Contractor shall be responsible for moving all fabricated or rehabilitated items from their work area and loading it onto Government provided barges or trucks.

Applicable Publications. The Contractor shall perform technical work in accordance with applicable publications. They include, but are not limited to:

INDUSTRIAL STANDARDS AND CODES (latest Editions):

American Welding Society

American Institute of Steel Construction American Society for Testing and Materials

OSHA Safety Standards

Society for Protective Coatings

Contractor's work and responsibility shall include, but not be limited to, all planning, programming, administration, and management necessary to assure that all work performed is in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure that all work meets or exceeds tolerances specified in this contract or delivery order, individual delivery order, or included in referenced documents.

Quality Control. The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. This program must be approved by the Contracting Officer prior to commencement of work under this contract. The program shall include, but not be limited to the following:

1. An inspection system covering all the work stated in the contract specifications specifying areas to be inspected on either a scheduled or unscheduled basis and the individuals who shall do the inspection.


2. A method of identifying deficiencies in the quality of work performed before the level of performance is unacceptable.


3. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the Government representative inspecting the work on site.

INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE. Inspection of work will be made by the Contracting Officer or his authorized representative. Any work judged to be unsatisfactory will be documented and provided to the Contractor. If the work is not corrected to the satisfaction of the Contracting Officer or his/her authorized representative, deductions will be made from the Contractor's overall invoice in accordance with the terms set forth in this contract.

1. Non-Destructive Testing. The Government reserves the right to have non-destructive testing performed on any of the repairs at any time at the Governments expense. The Contractor will be notified as to the Government's intent to perform non -destructive testing prior to its performance. Any work found to be defective by established non-destructive testing procedures shall be replaced at no additional cost to the Government. Requirements of non-destructive testing will be specified on individual delivery orders.


2. Compliance. The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by his appointed inspectors to ensure strict compliance with the terms of the contract. Materials furnished under these provisions shall be subject to inspection during and after the process of manufacture at the place of manufacture by authorized Government Inspectors who shall be afforded proper facilities for determining compliance with these specifications. If the work is not in compliance with these specifications, it will be rejected and the Contractor shall promptly remedy or replace the deficiency to the satisfaction of the Contracting Officer, without cost to the Government. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. All work may be inspected for conformance with the specifications prior to loading for shipment and will be specified in individual delivery orders.


3. ​​​​​​​Final Examination And Acceptance. All work shall be inspected and checked at the point of delivery for any damages from transportation. Any damage will be remedied by the Contractor at no additional cost to the Government. Upon completion of satisfactory inspection at both the Contractor's plant and point of delivery, the work will be accepted on behalf of the Government. Any additional requirements will be specified in the individual delivery order.

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