Event 3319: IFB for Janitorial Pope Overton

Location:	Illinois
Posted:	Feb 17, 2026
Due:	Mar 2, 2026
Agency:	City of Chicago Housing Authority
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3319 (2026)

JANITORIAL SERVICES at OVERTON, POPE, AND FIC

RELEASE DATE: MONDAY, FEBRUARY 9, 2026

BID OPEN DATE AND TIME: MONDAY, MARCH 2, 2026, at 11:00 AM CT

BID SUMMARY

Bidder’s Organization Name: __________________________________________

Contact Name: _______________________________________________

Address: ____________________________________________________

City/State/Zip: ________________________________________________

Phone Number: ______________________________________________

Fax Number: _________________________________________________

Bid in whole dollars only.

Bidder must bid on all items as required, or the Bid may be deemed non-responsive.

Proposals must be received electronically no later than the date and time listed in the solicitation.

__________________________________________________

(Bidder's Name)

__________________________________________________________

(Signature)

_______________________

___________________

(Date)

(Title)

Matthew Brewer

Operating Chairmen

www.thecha.org

Revised as of 12/09/2025, all others void

Sheila Johnson

Deputy Chief of Procurement

Table of Contents

KEY INFORMATION ................................................................................................................... BF/3

Bidder Contact with the CHA ................................................................................................ BF/3

Questions................................................................................................................................ BF/3

Submission Information ........................................................................................................ BF/3

Submission Requirements .................................................................................................... BF/3

Addenda .................................................................................................................................. BF/3

SCOPE OF SERVICES ............................................................................................................... BF/4

FINANCIAL STATEMENT .......................................................................................................... BF/9

PREPARATION OF BIDS ........................................................................................................... BF/9

WITHDRAWAL OF BIDS .......................................................................................................... BF/10

FALSE STATEMENTS IN BIDS ............................................................................................... BF/10

TAX............................................................................................................................................ BF/10

MINIMUM WAGE REQUIREMENT ........................................................................................... BF/10

ECONOMIC DISCLOSURE STATEMENT ............................................................................... BF/10

TYPE OF CONTRACT .............................................................................................................. BF/10

TIME FOR PERFORMANCE .................................................................................................... BF/10

TERM OF CONTRACT ............................................................................................................. BF/10

PRE-AWARD MEETING ........................................................................................................... BF/11

AWARD ..................................................................................................................................... BF/11

SINGLE/MULTIPLE AWARDS ................................................................................................. BF/11

COOPERATIVE PURCHASING ............................................................................................... BF/11

PERFORMANCE AND PAYMENT BOND................................................................................ BF/11

W-9 SUBMITTAL ...................................................................................................................... BF/12

AVAILABILITY OF FUNDS....................................................................................................... BF/12

CONTRACT DOCUMENTS ...................................................................................................... BF/12

ONLINE CONTRACT COMPLIANCE SYSTEM ....................................................................... BF/12

INSURANCE ............................................................................................................................. BF/12

ACKNOWLEDGEMENT OF BID DOCUMENTS AND INSTRUCTIONS.................................. BF/15

Attachments:

Attachment A……………………….......Fee Proposal Form

Attachment B…………………………...General Conditions for Purchase Orders

Attachment C…………………………...Utilization Plan

Attachment D…………………………...Chicago Housing Authority Contract Requirements

Attachment E……………………………City of Chicago Green Cleaning Policy

IFB Event No. 3319– CHA Janitorial Services

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KEY INFORMATION

BIDDER’S GENERAL INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact

regarding this solicitation from the date of issuance until the selection of the successful Bidder. CHA contact

information:

Gary Bell, Senior Procurement Specialist

Chicago Housing Authority

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone (312) 913-7407

Email: GBell@thecha.org

2. PRE-BID MEETING: Tuesday, February 17, 2026, at 1:00 PM CST. CHA strongly encourages all

interested firms to attend the Pre-Bid Meeting at 60. E. Van Buren St., Chicago, IL 60605, Conference Room

736C, 736B. To participate onsite, you must RSVP by THURSDAY, FEBRUARY 12, 2026, at 1:00 PM (CST)

with Gary Bell via email at GBell@thecha.org. Please submit your Company Name, Your Name, and email

address confirming.

3. SITE VISITS: Tuesday, February 17, 2026, at 9:00AM – 11:30AM CST. CHA strongly encourages all

interested firms to attend. Vendors who are attending must be on site at Location #1 at the start time listed

below. The CHA will provide access to all attendees at once:

Charles A. Hayes Family Investment

Center (FIC), 4859 South Wabash

Overton, 3617-19 South State

Pope, 1852 South Albany

Arrive at 9:00am – 9:30am

10:00am – 10:30am

11:00am – 11:30am

4. QUESTIONS: Must be submitted in writing to the Supplier Portal https://supplier.thecha.org no later than

1:00 PM CST on THURSDAY, FEBRUARY 19, 2026. Questions received about this solicitation after the

deadline above may not be answered. The Authority reserves the right, at its sole discretion, to respond to

questions received after the deadline.

5. BID DUE DATE AND TIME: MONDAY, MARCH 2, 2026, at 11:00 AM CST:

No bids will be accepted after the date and time above, at which time all bids received will be publicly opened

and read aloud. Failure to submit bid documents in the required quantity and properly executed shall result in

the bid being deemed non-responsive and rejected by the CHA for further consideration.

6. ELECTRONIC SUBMISSION OF SEALED BIDS: Sealed bids must be submitted electronically via the CHA

Supplier Portal at: https://supplier.thecha.org. Electronic bid submissions are to be submitted once. Each

Submittal section of the electronically submitted bid shall be labeled and separated into a different file as

described in Section II. Instructions for Bidders. FACSIMILE AND E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If an error

message is received that states “Maximum size is 50” while uploading an attachment in the Supplier

Portal, that error message refers to the file naming size. The file name cannot be more than 50

characters.

7. BID OPENING: MONDAY, MARCH 2, 2026, at 11:00 AM CST. Bidders may access the bid opening via this

link https://rb.gy/q6tq6e

IFB Event No. 3319– CHA Janitorial Services

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8. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued

by the CHA. Any addenda issued will be provided to all prospective Bidders and posted on the CHA’s website

at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. If the CHA

determines this solicitation should be modified, it will inform all prospective Bidders by distributing addenda to

this solicitation before the date for receipt of bids. The CHA reserves the right to issue addenda to correct,

modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all addenda in the Invitation

for Bid.

SCOPE OF SERVICES

The Chicago Housing Authority (CHA) is seeking to secure a qualified professional commercial cleaning services

company. The Selected Respondent is responsible for daily janitorial services for 3619 S. State (Overton), 1852

S. Albany (Pope) and incidental cleaning at Charles A. Hayes Family Investment Center 4859 S. Wabash (FIC).

Overton is a public facing client center providing program administration on the south side of the City of Chicago.

x Approximately 13,000 square feet (1st and 2nd floors only)

x Four (4) restrooms with multiple stalls and multiple sinks

x The building is required to receive a full cleaning Monday through Friday. Contractors shall

start at 7am and will remain on site until the building is clean.

x Cleaning required Monday-Friday 7:00 am to approximately 9:00pm

x A minimum of two (2) people per shift should be onsite daily to provide routine cleaning

x Occasional weekend events billed at an hourly rate per person as needed.

Pope is a public facing client center providing program administration on the west side of the City of Chicago.

x Approximately 40,000 square feet, 1st and 2nd floors only.

x Five (5) breakrooms and one (1) kitchen

x Five (5) restrooms with multiple stalls and multiple sinks.

x The building is required to receive a full cleaning Monday through Friday. Contractors must start

at 7am and will remain on site until the building is clean

x Cleaning required Monday-Friday 7:00am – 9:00pm

x Minimum of two (2) people per shift should be onsite daily to provide routine cleaning.

x Occasional weekend events billed at an hourly rate per person as needed

The FIC is an office space for CHA staff, a computer lab, and other housing related resources that are open to

the public.

x Incidental coverage may be requested for the following schedules:

o Weekdays (Monday-Friday)

6:30am-2:30pm (one (1) staff member needed on site)

5:00pm-10:00pm (two (2) staff members needed on site)

o Weekends & Events (Saturdays & Sundays)

7:00am-5:00pm

5:00pm-3:00am

x Approximately 30,000 square feet with two floors

x Five (5) breakrooms

x Eleven (11) restrooms with multiple stalls and sinks

IFB Event No. 3319– CHA Janitorial Services

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The Selected Respondent must have a minimum of seven (7) years’ experience of similar scope and size.

Staffing must be consistent daily and support the requirements outlined in the scope. Staff should be onsite daily

to maintain routine cleaning. Skills in floor maintenance, housekeeping, upholstery cleaning, window cleaning,

and associated property services are preferred. CHA reserves the right to select one or more Respondents

through this request for quotes. CHA reserves the right to add or remove sites over the life of the agreement.

The Selected Bidder must provide daily sanitizing/cleaning which includes but is not limited to cleaning of touch

point surfaces a minimum of three (3) times daily in addition to restroom cleaning a minimum of three (3) times

daily. The Selected Bidder must post and complete a daily log for all restroom and breakroom cleaning, a copy

of the sanitizing/cleaning log should be presented to the Facility Operations Manager.

General Description of Services

x Conduct floor walk-downs and perform:

o Professional disinfecting and sanitizing of all surfaces utilizing EPA approved commercial grade

concentrates and wipes.

o Frequent disinfection of surfaces and objects touched by multiple people.

x Cleaning of miscellaneous surfaces, wipe down with EPA approved disinfectant, to include:

o Break Rooms: Clean, wipe down and sanitize counter tops, tables and chairs, dust mop/wet mop

all hard surface flooring. Clean refrigerators and microwaves (exterior/interior). Clean and wipe

sink. Wipe off coffee pots, faucets and metal or stainless-steel surfaces. Spot clean carpeted areas

as needed. Keep countertops free from coffee rings or staining from food or drinks.

o Restrooms: Wipe down and sanitize stall partitions, dispensers and any touch point surface, clean

faucets. Wet mop all bathrooms at least once daily (preferably mid-day). Separate cleaning

equipment should be used for the restroom and breakrooms and color coded to avoid cross

contamination.

o Cleaning rags and towels should not be reused

x Trash Removal

x Daily vacuuming

x Wet mop all hard-surface floors at least once daily.

x General dusting

x Disinfecting of doorknobs, light switches, countertops, handles, and faucets.

x Clean visibly dirty surfaces (including spills and other clean up emergencies) with soap and water.

x Wipe/disinfect seating.

x Clean both sides of glass doors and wipe frames.

x While cleaning observe for presence of insects, rodents or unwanted pests, document location and notify

commercial property designee.

Cleaning equipment and tools should not be left unattended. Proper signage must be displayed during cleaning.

The janitorial closets must remain clean and free from clutter. Cleaning products, tools and equipment must be

labeled, orderly and lock secured.

Please note: All cleaning supplies and cleaning equipment must be provided by the successful vendor

and meet the requirements of the City of Chicago Green Cleaning Policy. Firms shall be prepared to

submit Safety Data Sheets (SDS) or Material Safety Data Sheets (MSDS) for all chemicals upon CHA's

request.

A. Daily and as required:

•

Search for and dispose of all litter

IFB Event No. 3319– CHA Janitorial Services

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Event 3319: IFB for Janitorial Pope Overton

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See also