Request for Letters of Interest (RFLOI): BL-0052 Main Street Sidewalk Connector (TOHS Project # 22-007) Addendum 1

Town of Holly Springs
Utilities & Infrastructure
P.O. Box 8 | 128 S. Main St.
Holly Springs, NC 27540
(919) 577-3150
utilities-infrastructure@hollyspringsnc.gov
www.hollyspringsnc.gov
February 23, 2026
Town of Holly Springs
REQUEST for LETTERS of INTEREST (RFLOI)
Contract Type - CEI
TITLE: BL-0052 Main Street Sidewalk Connector (TOHS Project No. 22-007)
ISSUE DATE: February 23, 2026
SUBMITTAL DEADLINE: March 20, 2026
ISSUING AGENCY: Town of Holly Springs
SYNOPSIS
SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.
This contract shall be partially reimbursed with Federal-aid funding through the North Carolina
Department of Transportation (hereinafter referred to as the Department). The solicitation,
selection, and negotiation of a contract shall be conducted in accordance with all Department
requirements and guidelines.
The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ALL
of the Discipline Codes listed below for the Town of Holly Springs. Discipline Codes required
are:
00195 Roadway Construction Engineering & Inspection
00233 Structures Construction Engineering & Inspection
WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the respective
RS-2 FORMS (see section 'SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS').
This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide
professional consulting services to:

The Town of Holly Springs (Town) desires to engage Private Engineering (PE) consulting
firms to provide Construction Engineering and Inspection (CEI) and Construction Contract
Administration (CA) services for the following project:
Project TIP # ROW Utility CON Funding
Main Street BL-0052 50275.2.1 50275.2.2 50275.3.1 CMAQ
Sidewalk
Additional Project specific details are summarized below:
This project consists of construction of approximately 1,125 linear feet of sidewalk on the east side
of N. Main Street from Arbor Creek Drive to Trellis Point Drive. Construction is anticipated to begin
Summer of 2026.
The selected firm will report directly to the Town, administer the construction contracts, and ensure
that all work is performed in accordance with the contract requirements.
Primary work elements and service include but are not limited to all NCDOT required
inspections and materials testing. The Town is seeking a firm whose combination of
experience and personnel will provide timely, cost-effective and quality professional services
to support this project.
Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF, PDF Writer,
Docudesk deskPDF, etc.
LOIs SHALL be received ELECTRONICALLY no later than 2:00 p.m., March 20, 2026.
The address for electronic deliveries is: purchasing@hollyspringsnc.gov
LOIs received after this deadline will not be considered.
Except as provided below any firm wishing to be considered must be properly registered with the Office
of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors.
Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these
companies are properly registered with the North Carolina Board of Examiners for Engineers and
Surveyors and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in
responsible charge of the work must be registered Professional Engineers in the State of North Carolina
and must have a good ethical and professional standing. It will be the responsibility of the selected private
firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of
Interest. Firms which are not providing engineering services need not be registered with the North
Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not
require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.
The firm must have the financial ability to undertake the work and assume the liability. The selected
firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum
amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs
chargeable to the project.

The selected firm will be responsible for the contract administration, field inspection, and project
documentation in accordance with NCDOT Standard Specifications for Roads and Structures and the
NCDOT Construction Manual.
SCOPE OF WORK
The Town of Holly Springs is soliciting proposals for the services of a firm/team for the following
contract scope of work:
The Town, in coordination with North Carolina Department of Transportation, is issuing this
RFLOI for this project. The project is planned to be bid out in the next six (6) months.
Project TIP # ROW Utility CON Funding
Main Street BL-0052 50275.2.1 50275.2.2 50275.3.1 CMAQ
Sidewalk
The desired services include Construction Engineering and Inspection (CEI) and Construction
Contract Administration for the project as described above. Tasks to be performed include, but are
not necessarily limited to:
Ensure all work performed by the contractor meets the requirements of the plans, specs,
contract, NCDOT 2024 Standard Specifications for Roadways and Structures, and the
NCDOT Construction Manual
The chosen CEI firm will perform all required work for project oversight to ensure that the
project meets all the requirements of plans, specs, contract, NCDOT 2024 Standard
Specifications for Roadways and Structures, and the NCDOT Construction Manual to include
but not limited to the following items listed below:
o Producing an Inspector's Daily Report giving a detailed account of all activities
o General project oversight
o Required Materials testing
o Maintaining a Project Diary with Inspector's Daily Reports and other required
information
o Maintaining Pay Records
Attend preconstruction meeting and assist Town staff in ensuring proper execution of all
contract documents
Ensuring safety compliance from the Contractor
Reviewing and verifying contractor pay applications
Maintaining written correspondence with the Contractor
Schedule and conduct monthly progress meetings as necessary
Completing and maintaining minutes of all project monthly meetings
Ensuring Contractor compliance with Buy America provisions in 23 U.S.C. Sec. 313 and 23
C.F.R. Sec. 635.410
Ensuring timely Contractor/Subcontractor submission of Certified Payrolls, ensuring Certified
Payrolls include all required information, and maintaining Certified Payrolls in the project file
Verifying certified payrolls to assist Town in making payments to the Contractor
Performing calendar year quarterly Wage Rate Interviews and other employee interviews as
necessary to ensure proper Contractor and-or Subcontractor employee classification and
compensation and proper inclusion of employees on Contractor and-or Subcontractor

Certified Payrolls; notifying the Town of any and all complaints by Contractor/Subcontractor
employees related to payment or employment classification; and coordinating with the Town
as needed to investigate and-or report complaints to NCDOT or other applicable agencies
Ensuring that appropriate federal posters are displayed on the jobsite and accessible to all
employees on the jobsite
Processing all Change Orders and Supplemental Agreements for project construction
Processing all Requests for Extensions in Contract Time and Additional Compensation claims
Ensuring prompt payment by the Contractor to any Subcontractors
Ensuring Contractor submittal, with each pay request, of accounting of payments made to
Performing final inspection and when work is to contract standards recommending
acceptance of the project to the Town
Working with the NCDOT Materials and Tests Unit in ensuring that all project materials and
products meet the required criteria; and providing and/or maintaining required materials and
testing documentation
Completing and/or reviewing of Materials Received Reports (MRRs) for any non- exempt
materials to be temporarily or permanently incorporated in the construction; and, as needed,
assisting the Town in investigating and follow-up action in the event one or more materials
fail tests
Communicating with NCDOT and-or FHWA regarding Independent Assurance testing of
materials
As needed, working with the Town to keep in communication with appropriate staff from the
NCDOT regarding project progress
Submitting original project materials records to the NCDOT Materials and Tests Unit as
necessary
Inspecting erosion control devices to ensure they are properly installed and maintained
Maintain erosion control Records
Inspecting Traffic Control for compliance with MUTCD/Traffic Control Plan and maintain
documentation
Coordinating with the Town in arranging reimbursement requests from NCDOT, and ensuring
that the Contractor and-or Subcontractors do not engage in any activity in violation of a
provision in the Municipal Agreement or Supplemental Agreements These documents will be
provided to the selected firm
In general, ensuring Contractor/Subcontractor compliance with approved plans and
specifications
Miscellaneous communication with the Town and NCDOT relating to the tasks listed above
or other matters pertinent to the CEI services
Communicating and coordinating as needed with Cary Utilities for associated water and
sewer work and/or issues
The preparation and assembly of the final estimate
Assist the Town in the preparation of final closeout with NCDOT
The required responsibilities for the CEI should include contract administration, project
management, and project documentation in accordance with NCDOT Standard Specifications
and NCDOT Construction Manual.
PROPOSED CONTRACT TIME: 6 months
PROPOSED CONTRACT PAYMENT TYPE: Cost-Plus

SUBMITTAL REQUIREMENTS
All LOIs are limited to Fifteen (15) pages (RS-2 forms are not included in the page count) inclusive of
the cover sheet, and shall be typed on 8-1/2" x 11" sheets, single-spaced, one-sided.
LOIs containing more than Fifteen (15) pages will not be considered.
Firms submitting LOIs are encouraged to carefully check them for conformance to the
requirements stated above. If LOIs do not meet ALL of these requirements they will be
disqualified. No exception will be granted.
SELECTION PROCESS
Following is a general description of the selection process:
The LGA's Selection Committee will review all qualifying LOI submittals.
For Project-Specific Contracts (non On-Call type contracts), the LGA's Selection Committee MAY,
at the LGA's discretion, shortlist firms to be interviewed. The number of firms invited to interview
will be determined by the LGA based on the qualifications received. IF APPLICABLE, dates of
shortlisting and dates for interviews are shown in the section SUBMISSION SCHEDULE AND
KEY DATES at the end of this RFLOI.
In order to be considered for selection, consultants must submit a complete response to this
RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will
result in disqualification.
TITLE VI NONDISCRIMINATION NOTIFICATION
The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42
US.C. 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will
affirmatively ensure that any contract entered into pursuant to this advertisement will be afforded full and
fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will
not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION
The Department encourages the use of Small Professional Services Firms (SPSF). Small businesses
determined to be eligible for participation in the SPSF program are those meeting size standards defined
by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector 54 under the North
American Industrial Classification System (NAICS). The SPSF program is a race, ethnicity, and gender
neutral program designed to increase the availability of contracting opportunities for small businesses on
federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.
The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF firms that
will participate in the performance of the identified work. The participation shall be submitted on the
Department's Subconsultant Form RS-2. RS-2 forms may be accessed on the Department's website at
NCDOT Connect Guidelines & Forms.

The SPSF must be qualified with the Department to perform the work for which they are listed.
PREQUALIFICATION
The Department maintains on file the qualifications and key personnel for each approved discipline, as
well as any required samples of work. Each year on the anniversary date of the company, the firm shall
renew their prequalified disciplines. If your firm has not renewed its application as required by your
anniversary date or if your firm is not currently prequalified, please submit an application to the
Department prior to submittal of your LOI. An application may be accessed on the Department's
website at Prequalifying Private Consulting Firms -- Learn how to become Prequalified as a Private
Consulting Firm with NCDOT. Having this data on file with the Department eliminates the need to
resubmit this data with each letter of interest.
Professional Services Contracts are race and gender neutral and do not contain goals. The Firm,
subconsultant and subfirm shall not discriminate on the basis of race, religion, color, national origin, age,
disability or sex in the performance of this contract.
DIRECTORY OF FIRMS AND DEPARTMENT ENDORSEMENT
Real-time information about firms doing business with the Department, and information regarding their
prequalifications and certifications, is available in the Directory of Transportation Firms. The Directory
can be accessed on the Department's website at Directory of Firms -- Complete listing of certified and
prequalified firms.
The listing of an individual firm in the Department's directory shall not be construed as an endorsement
of the firm.
SELECTION CRITERIA
All prequalified firms who submit responsive letters of interest will be considered.
In selecting a firm/team, the selection committee will take into consideration qualification information
including such factors as:
1. The Firm's experience, knowledge, and familiarity with the Town of Holly Springs - 10%
2. The Firm's experience, knowledge, and familiarity with Federal and/or NCDOT funded
sidewalk improvement projects - 25%
3. Familiarity with the Locally Administered Projects Program (LAPP) reporting and
documentation requirements - 25%
4. Familiarity and experience working in/with small communities, particularly with property
owners and businesses - 15%
5. The Firm's ability to communicate with residents during the construction process - 25%
After reviewing qualifications, if firms are equal on the evaluation review, then those qualified firms with
proposed SPSF participation will be given priority consideration.

SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS
The LOI should be addressed to Morgan Nelson, Project Manager and must include the name,
address, telephone number, and e-mail address of the prime consultant's contact person for this RFLOI.
The LOI must also include the information outlined below:
Chapter 1 - Introduction
The Introduction should demonstrate the consultant's overall qualifications to fulfill the
requirements of the scope of work and should contain the following elements of information:
Expression of firm's interest in the work;
Statement of whether firm is on register;
Date of most recent private engineering firm qualification;
Statement regarding firm's(') possible conflict of interest for the work; and
Summation of information contained in the letter of interest.
Chapter 2 - Team Qualifications
This chapter should elaborate on the general information presented in the introduction, to
establish the credentials and experience of the consultant to undertake this type of effort.
The following must be included:
1. Identify recent, similar projects the firm, acting as the prime contractor, has
conducted which demonstrates its ability to conduct and manage the project.
Provide a synopsis of each project and include the date completed, and contact
person.
2. If subconsultants are involved, provide corresponding information describing their
qualifications as requested in bullet number 1 above.
Chapter 3 - Team Experience
This chapter must provide the names, classifications, and location of the firm's North
Carolina employees and resources to be assigned to the advertised work; and the
professional credentials and experience of the persons assigned to the project, along with
any unique qualifications of key personnel. Although standard personnel resumes may be
included, identify pertinent team experience to be applied to this project. Specifically, the
Department is interested in the experience, expertise, and total quality of the consultant's
proposed team. If principals of the firm will not be actively involved in the
study/contract/project, do not list them. The submittal shall clearly indicate the Consultant's
Project Manager, other key Team Members and his/her qualifications for the proposed work.
Also, include the team's organization chart for the Project / Plan. A Capacity Chart / Graph
(available work force) should also be included. Any other pertinent information should also
be listed in this section.
Note: If a project team or subconsultant encounters personnel changes, or any other
changes of significance dealing with the company, NCDOT should be notified immediately.
Chapter 4 - Technical Approach
The consultant shall provide information on its understanding of, and approach to
accomplish, this project, including their envisioned scope for the work and any innovative

ideas/approaches, and a schedule to achieve the dates outlined in this RFLOI (if any project-
specific dates are outlined below).
APPENDICES-
CONSULTANT CERTIFICATION Form RS-2
Completed Form RS-2 forms SHALL be submitted with the firm's letter of interest. This
section is limited to the number of pages required to provide the requested information.
Submit Form RS-2 forms for the following:
Prime Consultant firm
Prime Consultant Form RS-2 Rev 1/14/08; and
ANY/ALL Subconsultant firms to be, or anticipated to be, utilized by
your firm.
Subconsultant Form RS-2 Rev 1/15/08.
In the event the firm has no subconsultant, it is required that this
be indicated on the Subconsultant Form RS-2 by entering the
word "None" or the number "ZERO" and signing the form.
Complete and sign each Form RS-2 (instructions are listed on the form).
The required forms are available on the Department's website at:
https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx
Prime Consultant Form RS-2
Subconsultant Form RS-2
All correspondence and questions concerning this RFLOI should be directed to Morgan Nelson at 919-
557-3936, morgan.nelson@hollyspringsnc.gov.
Questions may be submitted electronically only to the contact above. Responses will be issued in the
form of an addendum available to all interested parties at the following link:
https://connect.ncdot.gov/letting/Private%20Engineering%20Firm%20Advertisement. Interested parties
should also send a request, by email only, to the person listed above to be placed on a public
correspondence list to ensure future updates regarding the RFLOI or other project information can be
conveyed. Questions must be submitted to the person listed above no later than March 9, 2026. The last
addendum will be issued no later than March 16, 2026.

SUBMISSION SCHEDULE AND KEY DATES
RFLOI Release - February 23, 2026
Deadline for Questions - March 9, 2026
Issue Final Addendum - March 16, 2026
Deadline for LOI Submission - March 20, 2026
Shortlist Announced* - March 27, 2026
Interviews - the week of March 30, 2026
Firm Selection and Notification** - the week of April 6, 2026
Anticipated Notice to Proceed - June 8, 2026
* Notification will ONLY be sent to shortlisted firms.
** Notification will ONLY be sent to selected firms