District Staffing Analysis and Workforce Planning Consulting Services

NOTICE
Francis Howell R-III School District
Request for Proposal
District Staffing Analysis and Workforce Planning
Consulting Services
Issue Date: June 22, 2026
RETURN RESPONSE NO LATER THAN:
July 15, 2026 @ 10:00 a.m., CST
RETURN RESPONSE AND ADDENDA TO:
Francis Howell R-III School District
ATTN: Mr. Matthew Bollwerk, Purchasing Manager
801 Corporate Centre Drive
O'Fallon, MO 63368
TABLE OF CONTENTS
Certification Form Attachments
1) Company Identification
Sections: 2) References and Experience
1) Introduction 3) Federal Work Authorization Program
2) Project Overview (E-Verify) Addendum
3) Scope of Services 4) Federal work Authorization Program Affidavit
4) Timeline for Process 5) Felony Conviction Notification
5) Selection Criteria
6) Proposal Requirements General Terms and Conditions
7) Selection Process
8) Exhibit E

Francis Howell R-III School District
Request for Proposal
District Staffing Analysis and Workforce Planning Consulting Services
CERTIFICATION FORM
The Francis Howell R-III School District will accept separate sealed proposals for the services of a
consultant to perform a staffing analysis as described in the attached request. Qualified organizations
(Respondents) are required to submit four (4) physical copies and one (1) digital copy on USB drive of
the proposal as described herein.
PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:
SEALED PROPOSAL-STAFFING ANALYSIS
Mr. Matthew Bollwerk, Purchasing Manager
Francis Howell R-III School District
801 Corporate Centre Drive
O'Fallon, MO 63368
The Respondent hereby declares understanding, agreement and certification of compliance to provide the
items and/or services, in accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda
thereto. Respondent is required to complete, sign and return this form with the proposal.
SIGNATURE REQUIRED
Authorized Signature Date
Printed Name Title
Company Name
Mailing Address
City, State, Zip
Mobile Phone #: E-Mail Address
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Section 1.0 - Introduction
The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the
state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.
Charles County, the District empowers students to be lifelong learners prepared for the future. Currently
the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. Additional
detailed information about the District may be found at www.fhsdschools.org
Section 2.0 - Project Overview
The Francis Howell School District ("District" or "FHSD") is soliciting proposals from qualified firms to
conduct a comprehensive staffing analysis and workforce planning study. The selected consultant shall
provide an independent review of staffing levels, organizational structure, scheduling practices, workload
distribution, and personnel utilization throughout the District. Changes in enrollment patterns, evolving
student needs, operational requirements, and staffing practices have created the need for a comprehensive
review of District staffing. FHSD seeks an experienced consulting firm with demonstrated expertise in
K-12 educational staffing analysis, operational efficiency studies, and workforce planning.
The purpose of this project is to evaluate staffing levels and workforce utilization across all District
departments and positions and provide objective recommendations regarding:
Staffing adequacy
Organizational efficiency
Workforce utilization
Student-to-staff ratios
Scheduling effectiveness
Position alignment
Resource allocation
Long-term workforce planning
The District seeks recommendations that support consistency across buildings, departments, and programs
while ensuring resources are appropriately aligned to student and operational needs.
Section 3.0 - Scope of Services
The selected consultant shall provide a comprehensive staffing analysis that includes, but is not limited to,
the following services.
3.1 Organizational Review
1. Review all District positions and staffing assignments, including:
Certified Staff
Building Administrators
District Administrators
Support Staff
Paraprofessionals
Clerical Staff
Transportation Personnel
Maintenance Personnel
Custodial Personnel
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Technology Personnel
Food Service Personnel
Safety and Security Personnel
Other District Positions
3.2 Staffing Analysis
1. Analyze:
Current staffing allocations
Position responsibilities
Workload distribution
Employee schedules
Actual contact time and service delivery time
Utilization of personnel resources
Building-level staffing consistency
Departmental staffing consistency
Staffing allocation methodologies
3.3 Enrollment and Program Analysis
1. Review and evaluate:
Historical enrollment trends
Current enrollment
Enrollment projections
Programmatic requirements
Service delivery models
Impact of enrollment changes on staffing needs
3.4 Benchmarking and Comparative Analysis
1. Compare FHSD staffing levels and practices with:
Comparable Missouri school districts
Regional school districts
Industry best practices
Available staffing benchmarks
2. The consultant shall identify areas where staffing levels appear:
Adequately staffed
Understaffed
Overstaffed
Misaligned with operational needs
3.5 Stakeholder Engagement
1. Conduct interviews, surveys, focus groups, or meetings with stakeholders as necessary, including:
District Administration
Building Administrators
Department Directors
Supervisors
Other District personnel as approved by the District
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3.6 Recommendations
1. The final report shall include:
Executive Summary
Detailed Findings
Staffing Recommendations
Organizational Recommendations
Staffing Allocation Methodology
Fiscal Impact Analysis
Implementation Priorities
Short-Term Recommendations
Long-Term Workforce Planning Recommendations
3.7 Deliverables
1. The selected consultant shall provide:
Project Work Plan
Data Collection Plan
Interim Findings Presentation
Draft Report
Final Report
Executive Summary
Board of Education Presentation
3.8 Additional Services
1. The District recognizes that additional areas of analysis may be identified during the course of the
project.
2. Proposers shall provide hourly rates and pricing for additional consulting services beyond the
scope identified herein.
3. The District reserves the right to negotiate and authorize additional services as necessary.
3.9 Operational Requirements
1. The consultant agrees to:
Maintain strict confidentiality of all district data
Comply with FERPA (Family Educational Rights and Privacy Act) where applicable
Not use or disclose data for any purpose other than this engagement
Return or destroy all confidential information upon completion of the project
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Section 4.0 - Timeline for Process
The timeline listed below is the District's estimation of time required to complete the process. All efforts
shall be made to abide by this schedule; however, changes may occur if necessary.
Request for Proposals issued June 22, 2026
Bidder Questions due to District July 1, 2026
Response to Questions July 6, 2026
Proposals Due July 15, 2026, 10:00 a.m. CST
Interview/Demonstrations (if applicable) August 3, 4 or 5, 2026
Recommendation to Board August 13, 2026
Notice to Proceed August 14, 2026
Section 5.0 - Proposal Evaluation Criteria
Proposals will be evaluated by the District and designated staff. The District reserves the right to
interview selected firms and request oral presentations. The following will serve as the basic criteria for
the selection.
1. Offeror's demonstration of a complete understanding of the District's requirements and needs.
2. The qualifications and experience working with public school districts of the Company and the
team assigned to the District.
3. The approach to planning, implementing and performing the scope of work
4. Evaluation of past performance, references, interviews, presentations, etc.
5. The total cost of the services offered to the District
Section 6.0 - Proposal Requirements
1. Proposals must be concise and in outline format. Pertinent supplemental information should be
referenced and included as attachments. All Proposals must be organized and tabbed to allow for
easy reference. The Certification Form must be completed and included.
2. The Proposal shall include a Letter of Transmittal that provides an introduction to the Company and
includes an expression of the Company's ability and desire to meet the requirements of the RFP. The
Letter of Transmittal should be under the signature of a Company officer.
3. The Proposal shall include an Executive Summary that briefly describes the Company's approach to
meeting the District's requirements as outlined in the RFP, indicates any major requirements that
cannot be met, and highlights the major features of the Proposal. The reader should be able to
determine generally how well the Proposal meets the District's requirements by reading the
Executive Summary.
4. The Proposal shall include a sample of a K-12 staffing study report provided to similar clients
within the past 5 years.
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5. The Proposal shall include each of the requirements as noted within the Scope of Services section 3.
6. The Proposal shall include a Summary of Compensation that describes the Company's manner of
compensation and discloses any and all fees and commissions, payable by either the District or
individual carriers. Exhibit E attached hereto for reference.
7. The Company shall complete Attachment 1, Company Identification Form.
8. The Company shall complete Attachment 2A and 2B, providing the District a listing of all Missouri
school districts for which the company currently provides services. The references should include at
least one contract currently in force with a district similar in size and population to the Francis
Howell School District. The Company shall additionally provide the District a listing of all public
school clients that have discontinued service from the Company in the past five years due to poor
performance or non-performance.
9. The Company shall complete Attachment 3, Federal Work Authorization Program Addendum.
10. The Company shall complete Attachment 4, Federal Work Authorization Program Affidavit.
11. The Company shall complete Attachment 5, Felony Conviction Notification.
12. The Company shall provide proof of Registration with the Missouri Secretary of State.
Section 7.0 - Selection Process
After evaluating all Proposals properly submitted, the District staff responsible for the evaluation will
make a recommendation for selection to the District's Board of Education. The Board of Education shall
make the final selection of the Company that will provide the services. However, no contract shall be
formed and the District shall not be bound to any selection until such time as a final, written contract with
the selected Company is approved by the Board of Education. The District reserves the right to negotiate
the contract terms with the Company that will be recommended to, or that is selected by, the Board of
Education. The District further reserves the right to reject any and all Proposals and to waive any
"informalities" in the Proposals received whenever such selection, rejection, or waiver is in its best
interest. All records submitted become subject to the Missouri Sunshine Law, Chapter 610 RSMo, except
those portions specifically identified as proprietary and exempt from disclosure under applicable law.
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Section 8.0 - Exhibit E
Section Description Unit Qty Unit Cost ($) Total Cost ($) Notes
(Flat/Hourl
y/Per Site)
Base Project Comprehensive Staffing, Enrollment,
and Program Analysis
Data Collection Data gathering and validation
Benchmarking Comparison district analysis
Stakeholder Interviews/Meetings Include rate
Engagement
Reporting Final report and presentation/s including
Board of Education presentation
Travel Travel expenses Itemize if needed
Optional Services Additional analysis or extended scope Must pre-approve
Grand
Total
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Attachment 1: Company Identification Form
Designate one individual as the Company's representative to the District during the term of the
Agreement. The representative will be contacted to solve any and all problems that may arise
concerning the Proposal during the evaluation period. The undersigned Company hereby agrees
to be bound by the terms of the RFP and that the enclosed Proposal is submitted in accordance
therewith. Once completed and returned, this Proposal becomes the primary basis for evaluation
and selection of the Company to provide the services required by the District for the specified
period. By signing this Company Identification Form, the Company certifies that there are no
parties of interest or conflicts of interest, as defined by state and/or federal regulations, existing
between the Company and the District or any of its employees, agents or Board of Education
members.
_________________________ _______________________________________ _________
Legal name Representative's Name Title
_____________________________ _________________________ ____________________
Address City/State/Zip Telephone #
E-mail Address
________ Years in Operation Years under current structure and/or under previous structure
1) Name of Company's Officers:
NAME TITLE
2) The undersigned hereby acknowledges the receipt of the following addenda:
Addendum Date
Number Date Issued Acknowledged Signature
3) The undersigned hereby acknowledges that the Company has read and agrees to the terms
and conditions set forth in the RFP, and that the terms and conditions set forth in the Proposal
will remain open for at least 90 days from the deadline for submission of Proposals.
Name of Company Officer
Signature Date
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Attachment 2A References and Experience
Each Company must submit a minimum of five (5) references by using the form below or
referencing within the response. Each reference must be presently using services similar to those
requested in this RFP. No reference may be an affiliate of the Company or the Company's
officers, directors, shareholders or partners.
List as primary references any current contracts for services currently in force with public school
districts; include contacts and telephone numbers for each reference. Use additional pages for
additional contracts.
Company Name _____________________________________________
Business Address _____________________________________________
Name and Title of Contact _____________________________________________
Phone number _____________________________________________
Company Name _____________________________________________
Business Address _____________________________________________
Name and Title of Contact _____________________________________________
Phone number _____________________________________________
Company Name _____________________________________________
Business Address _____________________________________________
Name and Title of Contact _____________________________________________
Phone number _____________________________________________
Company Name _____________________________________________
Business Address _____________________________________________
Name and Title of Contact _____________________________________________
Phone number _____________________________________________
Company Name _____________________________________________
Business Address _____________________________________________
Name and Title of Contact _____________________________________________
Phone number _____________________________________________
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