AE Services for Texas School for the Deaf (TSD) Central Utility Plant Renovation Project

Solicitation ID:

RFQ0007574

Status:

Posted

Contact Name:

Bob Sonnier

Contact Number:

(512) 463-1861

Contact Email:

robert.sonnier@tfc.texas.gov

Response Due Date:

1/13/2026

Response Due Time:

3:00 PM

Agency/Texas SmartBuy Member Number:

303

Posting Requirement:

21+ Days for Solicitation Notice

Solicitation Posting Date:

12/4/2025

Last Modified:

12/4/2025 11:13 am

Class/Item Code:

90644-Heating; Ventilating; Air Conditioning - Architectural Services;
90652-Interior Design, Decorating, Space Planning, Exhibits and Displays;
90658-Lighting (Interior, Exterior) - Architectural Services;
90666-Planning, Site (Installation And Project);
90678-Security Systems; Intruder And Smoke Detection - Architectural;
90738-Drafting Services;
91356-Construction, Utility/Underground Projects;
91825-Compliance Consulting, American Disabilities Act (Ada);
92536-Engineering Services (Not Otherwise Classified);
92542-Foundation Engineering;
92556-Inspecting, Structural/Engineering;
92567-Mechanical Engineering;
92588-Structural Engineering;
96618-Copying Services (Reproduction);

CLASS-ITEM	DESCRIPTION
906-44	Heating; Ventilating, Air Conditioning – Architectural Services
906-52	Interior Design and Space Planning
906-58	Lighting (Interior, Exterior) – Architectural Services
906-66	Planning, Site (Installation and Project)
906-78	Security Systems – Architectural
907-38	Drafting Services
913-56	Utility Installation
918-25	Compliance Consulting, American Disabilities Act (ADA)
925-36	Engineering Services
925-42	Foundation Engineering
925-56	Inspecting, Structural Engineering
925-67	Mechanical Engineering
925-88	Structural Engineering
966-18	Copying Services (Reproduction)

SCOPE : In accordance with the provisions of TexasGovernment Code, Chapter 2254, Subchapter A, Professional Services, and Rulesand Procedures adopted by the Texas Facilities Commission (TFC), TFC isrequesting submittal of qualifications to provide prime professionalarchitectural/engineering (A/E) services for Project #25-035-3303, Theproject encompasses a comprehensive upgrade of the existing Central UtilityPlant (CUP) and associated infrastructure at the Texas School for the Deaf(TSD) campus. The CUP provides chilled and heating water thermal utilities totwenty buildings, including educational facilities, dormitories, administrativeoffices, gyms, and the campus auditorium. Dueto increasing thermal loads from past and planned campus expansions, the CUPand related systems have reached maximum operational capacity. The proposedimprovements are essential to ensuring adequate capacity, system reliability,and energy efficiency to support current and future campus needs.

CONTRACTTERM: It is the intention of TFC to award a Contractfor full prime professional architectural/engineering (A/E) services for theterm of the project. Services undertaken pursuant to this RFQ will be requiredto commence within fifteen (15) calendar days of delivery of a Notice toProceed. The Project associated with the services requested in thissolicitation is anticipated to be four hundred and sixty (460) calendar days.

1) TheTexas Facilities Commission (TFC), in coordination with the Texas School forthe Deaf (TSD), is initiating the Central Utility Plant (CUP) SouthImprovements Project to address urgent infrastructure needs and supportlong-term campus growth. TFC seeks to engage a qualified Architect/Engineer(A/E) firm to provide comprehensive design and engineering services for themodernization and expansion of the CUP, which serves as the primary source ofheating and cooling for more than twenty buildings across the TSD campus,including classrooms, dormitories, administrative offices, and performancespaces. This initiative is critical to ensuring reliable thermal utilityperformance, increased system capacity, and long-term operational efficiency insupport of TSD’s educational mission.

2) Approximate cost of construction for theaforementioned list of projects is estimated to be three million five hundredthirty thousand dollars. ($3,530,000.00).

3) Atthe time of this RFQ issuance, the Texas Facilities Commission is managing thisproject.

Provide professionalarchitectural and engineering services for the Project. Services shall includebut not be limited to Pre-Design, Design (Programming, Schematic Design, DesignDevelopment, and Construction Documents), Bidding, Construction Administration,and Closeout. Attend and participate in all meetings with TFC and all relevantstate agencies, on-site meetings, coordination meetings with local utilityproviders, and with other local municipal departments as required.

Phase 1:Architectural and Engineering scope of services shall include, but not belimited to, the following:

A. Perform on-site investigations and reviewexisting documents to verify items on the deficiencies list (to be provided tothe selected firm).

B. Prepare a comprehensive list ofrequired surveys, testing, and inspections for the Owner, including ADA,commissioning, testing and balancing, environmental, geotechnical, constructionmaterials, a full arborist review, and coordination with the Texas School forthe Deaf regarding authorization to demolish the existing building (due to itsage, not historic significance).

C. Preliminarybudgeting and scheduling.

D. Assistanceto Construction Manager-at-Risk to prepare order-of-magnitude cost estimates,at milestones to be determined at the start of the project.

E. Assistancein developing priorities for adjusting scope of work to match availablefunding.

F. Research,evaluate, and present to the Owner any energy conservation strategies andalternatives for consideration, including the availability of rebates from thelocal utility. If rebates are available,coordinate with the local utility to complete all necessary documentation toaccomplish rebates.

G. Presentationof findings to Owner for review and approval.

Phase2: Architecture and Engineering scope of services shall include, but not belimited to, the following:

A. Detaileddesign and documentation of construction plans and specifications.

B. Providethe Owner with a list of items to be tested and/or inspected including, but notlimited to, ADA, Commissioning, Testing and Balancing, Environmental, andConstruction Materials testing.

C. Coordinatewith third party commissioning agent throughout design and constructionadministration.

D. AssistConstruction Manager-at-Risk during subcontractor solicitation for developmentof Guaranteed Maximum Price.

E. ConstructionAdministration.

F. Warrantymanagement.

G. Projectcloseout.

A/Eservices shall be offered with the understanding of full compliance withnon-discrimination requirements of the State of Texas by the A/E.

The A/E firm will coordinateclosely with TSD stakeholders to ensure that construction activities align withcampus accessibility, safety, and instructional schedules. The design mustaccount for phasing strategies that minimize service disruptions and preserveoperational continuity throughout the project lifecycle.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: Th e mandatory pre-submittal conferenceswill be held on Tuesday, December 16, 2025 at 1:00 PM and Thursday, December 18,2025 at 10:00 AM. Pre-registration isrequired to participate in the teleconference. Respondents must have anemployee of their firm attend at least one (1) of the two (2) scheduledpre-submittal teleconferences. TFC shall reject submittals submitted byfirms that did not attend one of the mandatory pre-submittal conferences.

TFC is using the eProcurementsystem Bonfire. Respondents mustregister for a Bonfire account (No Charge) to submit a response. Respondents must submit theirresponses/submittals at the following link: https://tfcstate.bonfirehub.com/opportunities/212359

EVENT	DATE
Issue RFQ	12/04/2025
Mandatory Pre-Submittal Conference	12/16/2025	Tuesday, 1:00 PM
(OR)
Mandatory Pre-Submittal Conference	12/18/2025	Thursday, 10:00 AM
Site Visit (Optional)	NA	NA
Deadline for Submission of Questions	01/07/2026
Deadline for Submission of Qualifications & HSP	01/13/2026	Tuesday @ 3:00 PM
Notification to Interview	01/23/2026
If Interviews are NOT required by TFC
Award by Commission	04/16/2026
Execute Contract	05/01/2026
If Interviews are required by TFC
Interviews of short listed firms	02/03/2026
Award by Commission	04/16/2026
Execute Contract	05/01/2026

This Request for Qualifications (RFQ)is posted on the Electronic State Business Daily (ESBD) located on the TexasComptroller of Public Accounts’ web page located at

https://www.txsmartbuy.com/esbddetails/view/0007574

This website will have the most currentinformation during the solicitation.