Warehouse Lower Roof Replacement HU 2026-76

CONTRACT AND SPECIFICATIONS
FOR
WAREHOUSE LOWER ROOF REPLACEMENT
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-76
Sealed Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, August 19, 2026
Bid Submitted By: ________________________________________________
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

Table of Contents
CONTRACT AND SPECIFICATIONS
FOR
WAREHOUSE LOWER ROOF REPLACEMENT
FOR
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-76
I. BIDDING DOCUMENTS
Advertisement for Bids .....................................................................1
Instruction to Bidders ........................................................................2
Contact Sheet... .................................................................................3
Submittal Instructions .......................................................................4
Mailing Instructions ..........................................................................5
II. CONTRACT FORMS
Proposal.............................................................................................6-8
Formal Contract Agreement .............................................................9-10
Performance Bond ............................................................................11-12
Affidavit ............................................................................................13
III. TECHNICAL SPECIFICATIONS
Section 1 - General Conditions ........................................................14-38
Section 2 - Special Provisions ..........................................................39-41
Section 3 - General Description and Scope of Work .......................42
Section 4 - Standing Seam Roof Specifications ...............................43-44
Section 5 - Insulation System ..........................................................45-48
Appendix A - Attachments ...............................................................49-57
Appendix B - Reference Drawings ..................................................58

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for: Warehouse Lower Roof Replacement HU 2026-
76 until 4:00 p.m. at the City of Hastings, 1228 N Denver Ave., Hastings, Nebraska, on Wednesday,
August 19, 2026, at which time and place all bids will be publicly opened and read aloud. Brief
description of project: Remove 9,900SF of metal roof and insulation and replace at 200 W 14th Street,
Hastings NE. If you plan on bidding and are not already on our approved bidders list for this project, you
are REQUIRED to fill out the Plan Holders Submittal Form that is located on the City website:
https://www.cityofhastings.org/bids/.
The Contract Documents, including plans and specifications, are on file at the City of Hastings
Offices, 1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and specifications in
electronic (PDF) format may be obtained by visiting the City of Hastings Website:
www.cityofhastings.org/bids. A paper copy is available for $75.00, plus sales tax ($5.25), plus shipping.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all contract
construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska, as security that
the bidder to whom the contract may be awarded will enter into a contract to build all the improvements
in accordance with this notice and give bond in the sum hereinafter provided for the construction of
improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider the
timelines of completion of prior construction contracts, existing workload of bidders and available
manpower that bidder commits to the project.
The successful bidder will be required to furnish a Performance and Payment Bond in the sum of
the full amount of the Contract within ten (10) days of the date of award. No additional time will be
allowed the Contractor for providing the Performance and Payment Bond.
DATED AT HASTINGS, NEBRASKA, this 17th day of July 2026.
______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication:
July 22, 2026
July 29, 2026
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INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill in sheets or other required information,
shall be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be
signed and attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed themselves, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided below and/or attach a letter explaining in
detail the exceptions taken to those required in the Specifications. This letter of explanation shall
become a part of the bid and shall be attached hereto. Failure by the Bidder to outline his
exceptions will require the successful Bidder to comply with these Specifications.
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Purchaser will not assume obligations resulting from losses or damages until acceptance of
the equipment.
Checks of unsuccessful Bidders will be returned when their bids have been rejected and they will
not be retained in excess of sixty (60) days from the date bids are opened. The check of the
successful Bidder will be retained until the contract is awarded. Should the successful Bidder
fail to perform as the Proposal and Specifications indicate, the City may use the check as
liquidated damages within fifteen (15) days after written notice is given to the party who
submitted the successful bid.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning
of any part of the Specifications or other proposed contract documents, he may submit to
Purchaser a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be
made only by addendum duly issued or delivered to each person receiving a set of such
documents. The Purchaser will not be responsible for any other explanation or interpretation of
the proposed documents.
All addendums must be signed and attached to bid documents.
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IF YOU HAVE QUESTIONS OR
NEED HELP ON THESE SPECIFICATIONS
CONTRACT NO: HU 2026-76
WAREHOUSE LOWER ROOF REPLACEMENT
PLEASE CONTACT ANY OF THE FOLLOWING:
PROJECT QUESTIONS
Keith Miller
Lead Engineer
Direct Line: 402-462-3549
Email: bidquestions@cityofhastings.org
GENERAL QUESTIONS OR REQUESTS
Renae Griess
Administrative Assistant - Engineering Dept, City of Hastings
Ph# 402-462-3665
Email: bidquestions@cityofhastings.org
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IMPORTANT SUBMITTAL INSTRUCTIONS
ON HOW TO SUBMIT YOUR BID
FOR
CITY OF HASTINGS
WAREHOUSE LOWER ROOF REPLACEMENT
Contract No. HU 2026-76
Your bid MUST be returned by means of hand delivery, USPS, Fed-X, UPS, or other carrier. City
of Hastings DOES NOT ACCEPT bids that are faxed or emailed.
ALL the following documents are TO BE SUBMITTED in your bid packet, whether you received
your bid invitation electronically, on a CD, DVD, or a HARD COPY by means of hand delivery or
the mail carrier service.
More than one bid can be submitted by a supplier for alternate designs or technologies. Each
bid shall be supplied in a separate envelope and contain the following documents.
1. Cover sheet with your company's name filled in
2. ALL addendums received - must be acknowledged and signed
3. Bid Bond
4. If Exceptions, Instructions to Bidders with any exceptions listed
5. Proposal Page(s)
FAILURE TO RETURN REQUIRED BID DOCUMENTS
COULD SUBJECT YOUR BID PROPOSAL TO BE REJECTED
4

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver please drop off between the hours of 8am - noon and 1pm - 5pm Monday-
Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Renae Griess, Administrative Assistant
Contract No: HU 2026-76
Warehouse Lower Roof Replacement
Bid Opens: Wednesday, August 19, 2026 @ 4:00 pm
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 4:00 pm deadline.
5

PROPOSAL FOR
WAREHOUSE LOWER ROOF REPLACEMENT
Contract No. HU 2026-76
TO: City of Hastings Bid Opening: August 19, 2026 (Wednesday)
1228 N. Denver Ave SEALED BIDS MUST BE RECEIVED BY 4:00
Hastings, NE 68901 P.M. AND WILL BE OPENED PROMPTLY AT
THAT TIME
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders, Bid
Proposal Price Sheets, Contract Document Forms, Plans and Specifications, Affidavit, and all other
parts of this document, do herein submit our proposal to Warehouse Lower Roof Replacement, for
the following price, including 7% Nebraska Sales Tax. The labor portion is not subject to sales tax;
however, the material portion is taxed accordingly. See following tax rules and regulation language.
Activity Schedule
Bid Opening date 8/19/26
Contract award date TBD
Pre-Construction Meeting followed by notice to proceed TBD
Completion date 365 Days from award
Liquidated Damages $100 per day
Any modifications of bid proposal will be considered non-conformance of the bid.
All exceptions to the proposal shall be noted as an exception of the bid.
Project Line Items Project will be awarded to one Contractor
Item Description Qty Unit Price Total
1. Demo Existing Metals 1 LS
2 Demo Existing Insulation 1 LS
3. New Standing Seam Metal Roof w/ Finishes 9,900 SF
4. New Insulation System 9,900 SF
TOTAL PRICE:
$_____________________
In Words
For purposes of sales/use tax, this project falls under Nebraska Sales and Use Tax Regulation 1-017
for Contractors. By definition, a contractor is "any person who repairs property annexed to, or who
annexes property to, real estate, including leased property, by attaching building materials to the
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THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

PROPOSAL FOR
WAREHOUSE LOWER ROOF REPLACEMENT
Contract No. HU 2026-76
annexed property or improvement being built or repaired, or who arranges for annexation of property."
Please refer to www.revenue.nebraska.gov/salestax.html for additional information.
For calculating this proposal:
* All contractors are to include sales/use tax on materials in the bidder's prices, if applicable.
* Option 1 contractors must separately state materials, sales tax, labor, and other charges
on all invoices for the project. Any invoices submitted that do not include this required
breakdown of the charges will not be accepted for payment. (This requirement does not
apply to Option 2 or 3 contractors.)
* The sales/use tax rate on building materials is 7.0% for projects within Hastings' city limits
and 5.5% for projects outside of city limits.
* Contractor labor charges for this proposal are not subject to sales/use tax per the Nebraska
Department of Revenue Notice to Contractors effective October 1, 2007.
* In submitting this bid, the bidder certifies that he will comply with all applicable laws,
ordinances, and codes of the City of Hastings and the State of Nebraska.
* For this project, Contractor will supply all materials.
What contractor option have you registered with the Nebraska Department of Labor (must select one)?
Please refer to https://dol.nebraska.gov for additional information.
Option 1 _____
Option 2 _____
Option 3 _____
Is Nebraska Sales/Use Tax included in the above prices.
Yes _____ No _____
(ALL COSTS TO INCLUDE CITY AND STATE SALES TAX)
As noted in the proposal sheet one contract will be awarded for the sum total of all Bid Sections.
Exceptions: No Yes (If yes, list on "Instructions to Bidders" page)
Any modification of bid proposal will be considered non-conformance of the bid. All exceptions
to the proposal shall be noted as an exception to the bid.
City of Hastings may at its own discretion delete any project area and / or component prior to award of
contract.
7
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

PROPOSAL FOR
WAREHOUSE LOWER ROOF REPLACEMENT
Contract No. HU 2026-76
In submitting this proposal, it is further understood that the City of Hastings reserves the right to reject
any or all proposals and may waive any informalities and may accept the proposal which best suits its
needs. It is further understood that this proposal may not be withdrawn for a period of sixty days (60)
days after bids are opened.
All proposals shall have original signatures. Electronic time-stamped signatures will be acceptable.
Photocopied or printed versions of bid bonds will be accepted without original signatures, however a
hardcopy with original signatures must be received by City of Hastings within 5 business days.
OFFICIAL NAME & ADDRESS
Firm Name Signature
Address Typed or Printed Name
City, State, Zip Title
Phone No. Date
Fax No. Email Address
ALL BIDS MUST BE CHECKED IN TO THE CITY OF HASTINGS
PRIOR TO 4:00 PM DEADLINE
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THIS BID DOCUMENT MUST BE SUBMITTED WITH BID