Stormwater Facility JC77 Wet Pond Retrofit, RFQ 692012
| Location: | Virginia |
|---|---|
| Posted: | Jan 23, 2026 |
| Due: | Feb 26, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 692012 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 692012
|
| Bid Title: |
Stormwater Facility JC77 Wet Pond Retrofit, RFQ 692012
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
STORMWATER FACILITY JC77 WET POND RETROFIT
ACCEPTANCE DATE: Prior to 4:00 p.m., February 26, 2026 (Local “Atomic” Time)
IFB NUMBER:
RFQ 692012
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
Please contact the Contracting Officer designated on the front cover of the solicitation with
any questions regarding this process. Bidders are strongly encouraged to check the
County’s website routinely for updates.
IMPORTANT NOTES:
A. To obtain Plans and Specifications (Attachment 1) for this Project, prospective
Bidders must email the Contracting Officer to request file access. Upon receipt of a
request, the Contracting Officer will provide a secure Microsoft OneDrive link to the
shared folder containing the project documents.
B. An optional Pre-Bid Conference will be held virtually on February 4, 2026, at 11:00
a.m. to provide clarification on the project requirements and expectations outlined in
this solicitation.
See the Microsoft Teams log in information provided below. Bidders may not
participate in the Pre-Bid Conference in-person at this time.
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 284 185 626 119 50
Passcode: qE27x6hH
Download Teams | Join on the web
Or call in (audio only)
+1 757-600-4923,,532520130# United States, Norfolk
Find a local number
Phone conference ID: 532 520 130#
C. Site Inspection. Instructions for participating in a County-led site inspection can be
found in Section 22, Instruction to Bidders, Paragraph 22.5. Please read this Section
carefully, as specific dates may be established for registering for the site inspection.
D. Bid forms may be downloaded from the County’s website:
www.loudoun.gov/procurement.
Important: The County’s website is the only official source for this Invitation for Bid
and all associated documents, addenda, and updates. Bidders are responsible for
monitoring the County’s website for the most current information.
Information obtained from third-party websites (including eVA, plan rooms, or other
posting services) may be incomplete or outdated, and the County is not responsible
for any errors or omissions resulting from reliance on such sources.
The terms and conditions contained in this Invitation for Bid and in the County-
Contractor Agreement (Attachment 2) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Beth A. Cioni
Contracting Officer
(571) 627-7414
Beth.Cioni@loudoun.gov
Issue Date: January 23, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
IFB RFQ 692012
Stormwater Facility JC77 Wet Pond Retrofit
Page 2 of 34
INVITATION FOR BID
STORMWATER FACILITY JC77 WET POND RETROFIT
SECTION/TITLE
PAGE
1.0 PURPOSE ...........................................................................................................................4
2.0 COMPETITION INTENDED.................................................................................................4
3.0 PREVAILING WAGE RATES..............................................................................................4
4.0 BIDDER MINIMUM QUALIFICATIONS...............................................................................6
5.0 SPECIFICATIONS...............................................................................................................7
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT....................................8
7.0 DISCREPANCIES ...............................................................................................................8
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT .......... 9
9.0 PAYMENT OF TAXES ........................................................................................................9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ...............................9
11.0 ETHICS IN PUBLIC CONTRACTING..................................................................................9
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .......................... 10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR......................................10
14.0 DRUG-FREE WORKPLACE .............................................................................................10
15.0 FAITH-BASED ORGANIZATIONS....................................................................................11
16.0 EXEMPTION FROM TAXES .............................................................................................11
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS .................... 11
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS. 12
19.0 CONSTRUCTION CONTRACT RETAINAGES .................................................................13
20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ...................................................13
21.0 INSTRUCTIONS TO BIDDERS .........................................................................................13
22.0 PRICING PAGE.................................................................................................................24
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
ATTACHMENT 1:
ATTACHMENT 2:
ATTACHMENT 3:
ATTACHMENT 4:
ATTACHMENT 5:
ATTACHMENT 6:
ATTACHMENT 7:
PLANS DATED DECEMBER 15, 2025, AND TECHNICAL
SPECIFICATIONS DATED JUNE 2025
COUNTY-CONTRACTOR AGREEMENT (contained herein)
PREVAILING WAGE DETERMINATION – LOUD–26-0004
SPECIAL PROVISIONS
GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
ESCROW AGREEMENT
SITE VISIT LOCATION MAP
Authorized By: /s/Beth A. Cioni
Contracting Officer
Date: 01/23/2026
IFB RFQ 692012
Stormwater Facility JC77 Wet Pond Retrofit
Page 3 of 34
STORMWATER FACILITY JC77 WET POND RETROFIT
1.0 PURPOSE
The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County)
to obtain the services of a qualified General Contractor to perform the Work to retrofit
and convert Stormwater Facility JC77 from a Level I Wet Pond to a Level II Wet Pond
within South Riding Section 65, a platted subdivision of the South Riding community
(the “Project”). The Work includes removal, hauling, and disposal of accumulated
sediment; installation of one (1) sediment forebay at existing inflows; construction of one
(1) wetland cell and one (1) main pond cell with safety and aquatic benches;
replacement of gravel on the existing dam embankment access road; and installation of
landscape plantings. The Project will require the removal of approximately 1,000 cubic
yards of cut material.
The Project is located within Section 65 of the South Riding community, adjacent to
Conklin Community Park at 25710 Donegal Drive, Chantilly, Virginia 20152. The Project
limits span over two (2) parcels, one (1) owned by South Riding Proprietary and one (1)
owned by the County Board of Supervisors.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing Work on the County Construction Contract
resulting from this IFB shall be at a rate equal to or greater than to the prevailing wage
rate identified in Attachment 3 to this IFB.
3.1. The General Contractor awarded a County Construction Contract as a result
of this IFB, and any sub-contractors hired by the General Contractor to perform
Work on the County Construction Contract resulting from this IFB, shall pay
wages, salaries, benefits, and other remuneration to any mechanic, laborer, or
worker employed, retained, or otherwise hired to perform Work in connection
with the resulting County Construction Contract at or greater than the
prevailing wage rate identified in this IFB.
3.2. Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of all
wages due, plus interest at an annual rate of eight-percent (8%) accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor has
IFB RFQ 692012
Stormwater Facility JC77 Wet Pond Retrofit
Page 4 of 34
made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section is
guilty of a Class I misdemeanor.
3.3. After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the Commissioner
of Labor and Industry the pay scale for each craft or trade employed on the
Project to be used by such contractor and any of the contractor’s
subcontractors for work to be performed under such public contract. This
certification shall, for each craft or trade employed on the Project, specify the
total hourly amount to be paid to employees, including wages and applicable
fringe benefits, provide an itemization of the amount paid in wages and each
applicable benefit, and list the names and addresses of any third-party fund,
plan or program to which benefit payments will be made on behalf of
employees. The certification shall be sent to the Commissioner of Labor and
Industry each pay period for the duration of the Project.
3.4. The General Contractor awarded a County Construction Contract as a result
of this IFB, shall keep, maintain, and preserve (i) records relating to the wages
paid to and hours worked by each individual performing the work of any
mechanic, laborer, or worker and (ii) a schedule of the occupation or work
classification at which each individual performing the work of any mechanic,
laborer, or worker on the public works project is employed during each
workday and week. The employer shall preserve these records for a minimum
of six (6) years and make such records available to the Department of Labor
and Industry within ten (10) days of a request and shall certify that records
reflect the actual hours worked and the amount paid to its workers for whatever
time period they request.
3.5. No later than ten (10) days after the date of the Notice to Proceed, the General
Contractor awarded a County Construction Contract as a result of this IFB and
subcontractors performing on a County Construction Contract shall post the
prevailing wage rate for each craft and classification involved, as determined
by the Commissioner of Labor and Industry, including the effective date of any
changes thereof, in prominent and easily accessible places at the site of the
Work or at any such places as are used by the contractor or subcontractors to
pay workers their wages. Within ten (10) days of such posting, a contractor or
subcontractor shall certify to the Commissioner of Labor and Industry its
compliance with this subsection.
3.6. The General Contractor awarded a County Construction Contract as a result
of this IFB shall include the requirement in all subcontracts issued and require
the same requirement to be inserted by all lower tier subcontractors in their
subcontracts to pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to perform
Work in connection with the resulting County Construction Contract at or
greater than the prevailing wage rate identified in this IFB.
IFB RFQ 692012
Stormwater Facility JC77 Wet Pond Retrofit
Page 5 of 34
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