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Header Information
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Bid Number:
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26-444DHS-DEVDI-B-49072
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Description:
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DHS IFB Cold Storage Services - Ludeman Center
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Bid Opening Date:
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09/09/2025 02:00:00 PM
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Purchaser:
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Larry Gilman
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Organization:
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DHS - Human Services
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Department:
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DEVDISBLTS444 - Developmental Disabilities
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Location:
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AB006 - Ludeman Developmental Center
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Fiscal Year:
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26
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Type Code:
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10 - Invitation for Bid (IFB)
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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08/26/2025 10:08:54 AM
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Info Contact:
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Potter Wideikis @ potter.wideikis2@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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The Illinois Department of Human Services (DHS) is seeking a qualified vendor to warehouse frozen and refrigerated food items in a cold storage facility. Services will include receiving, handling, storage, withdrawal, and delivery services for the Elisabeth Ludeman Developmental Center.
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Ship-to Address:
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Ludeman Developmental Center
114 North Orchard Drive
Building 2
Park Forest, IL 60466
US
Email: Cynthia.HughesWard@illinois.gov
Phone: (708) 283-3031
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Bill-to Address:
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Ludeman Developmental Center
114 North Orchard Drive
Building 2
Park Forest, IL 60466
US
Email: Cynthia.HughesWard@illinois.gov
Phone: (708) 283-3031
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Print Format:
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Bid Print New
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File Attachments:
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Invitation for Bid Vendor Instructions and Requirements B-49072.docx
DHS IFB Ludeman Cold Storage-B-49072.docx
Attachment A - Cold Storage inventory as of 8.5.2025~1.pdf
Invitation for Bid Offer to the State of Illinois-B-49072.pdf
Vendor Disclosure - formerly Forms A v26.2.docx
IPG Active Registered Vendor Disclosure - formerly Forms B v.23.1.docx
BEP U-Plan V.25.1 - B-49072.pdf
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Form Attachments:
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Required Quote Attachments
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Desired Attachment Name:
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Signed Contract
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Description:
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Upload signed contract here
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Desired Attachment Name:
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BEP Utilization Plan
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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VSB Utilization Plan
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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IPG Active Registered Vendor Disclosure or Vendor Disclosure
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Description:
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Failure to complete and upload will result in disqualification
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Desired Attachment Name:
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Offer
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Description:
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Upload completed Offer with authorized signature here
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SPO Name:
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Allegra Larson
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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Yes
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If yes, BEP Goal Percentage:
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21.00000
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If yes, VBP Goal Percentage:
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3.00000
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Link to Original Contract :
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Item # 1:
(
962
-
95
)
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Receiving/handling of frozen & refrigerated food products, as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. Last dated signature of both parties-6/30/28
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1,480.0
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PAL - Pallet
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 2:
(
962
-
95
)
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Storage of frozen & refrigerated food products (first month/monthly recurring charge), as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. Last dated signature of both parties-6/30/28.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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7,400.0
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PAL - Pallet
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 3:
(
962
-
95
)
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Withdrawal (pick) charges, PER CASE, as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. Last dated signature of both parties-6/30/28.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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37,740.0
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CV - Case
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 4:
(
962
-
95
)
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Bill of Lading per out-bound shipment as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. Last dated signature of both parties-6/30/28.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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157.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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Item # 5:
(
962
-
95
)
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Transportation/Delivery charges (including fuel charges and other surcharges) as described in Section 1.2 of the Scope of Work. Cold Storage Services for the Elisabeth Ludeman Center, 114 N. Orchard Drive, Park Forest, IL 60466. The average estimated weekly quantity to be shipped is 4 pallets. Last dated signature of both parties-6/30/28.
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NIGP Code:
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962-95
Warehousing and Storage Services, Not Storage Space Rental, Including Farm Product Storage in Silos and Grain Elevators
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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157.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Additional NIGP Code
:
962-39; 962-86
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