RFP | Dam Repairs at Lake Glenwood
| Location: | North Carolina |
|---|---|
| Posted: | Jun 22, 2026 |
| Due: | Jun 30, 2026 |
| Agency: | Pitt County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP | Dam Repairs at Lake Glenwood
|
| Category: | Construction Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSAL
Dam Repairs at Lake Glenwood
PROPOSAL DUE DATE:
PROPOSAL SUBMITTAL LOCATION:
Contact Information:
TELEPHONE NUMBER:
Date: June 30, 2026, at 2 pm.
Department: Engineering
Address 1717 W 5th Street
(252) 902- 3190
ken.brann@pittcountync.gov
Competitive proposals for the specified service shall be received by the Engineering Department, 1717 W
5th Street, Greenville NC 27834, until the date and time cited. Please submit your proposal clearly marked
“RFP for Dam Repairs at Lake Glenwood” to Pitt County Engineering Department, Attention: Ken Brann at
one of the following locations:
Mail:
Pitt County
1717 W 5th Street
Greenville, NC 27834
Attn: Ken Brann
Lake Glenwood Dam Repair
Hand Deliver:
Pitt County
1717 W 5th Street
Greenville, NC 27834
Attn: Ken Brann
Lake Glenwood Dam Repair
Proposals must be in the actual possession of the Engineering Department at the location indicated, on or
prior to the exact date and time indicated above. Late proposals shall not be considered.
Table of Contents
INTRODUCTION ....................................................................................................................................................................... 3
TENTATIVE TIMETABLE ....................................................................................................................................................... 3
SCOPE OF WORK ..................................................................................................................................................................... 3
GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS APPLICABLE TO ALL ITEMS ................................... 3
INSURANCE .............................................................................................................................................................................. 7
PROPOSAL REQUIREMENTS ................................................................................................................................................. 7
PRICE PAGE ............................................................................................................................................................................ 10
REFERENCE SHEET ............................................................................................................................................................... 11
PITT COUNTY MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM ......................................................... 12
PUBLIC RECORDS ADDENDUM AND INDEMNIFICATION AGREEMENT………………………………………..….12
INTRODUCTION
Pitt County is seeking Bids/Proposals from qualified vendors to provide/perform
TENTATIVE TIMETABLE
Issue and publish RFP
Submittal deadline
Award of contract
June 22, 2026
2 PM June 30, 2026
July 14, 2026
SCOPE OF WORK
Bidders shall provide a proposal based on the following scope of work:
GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS APPLICABLE TO ALL ITEMS
1. The Bidder’s proposal should provide all the information which it considers pertinent to its proposal
and qualifications for the work to be performed. All proposals must be signed by a duly authorized
individual. Proposals will be read on the date and hour as stated in the Engineering Department
conference room, located in the Developmental Services Building, at 1717 W 5th Street, Greenville,
North Carolina. Bidders or their authorized agents are invited to be present). Any proposal received
after the date and hour specified, will not be accepted or considered.
2. Bidders may submit with their proposals, manufacturer’s specifications, illustrations, and descriptive
literature of the product proposed to be furnished. If the product proposed does not meet
specifications as written the variations must be described in detail and attached to the proposal.
3. TAXES: Pitt County is exempt from federal excise tax, including the federal transportation tax. The
County pays all sales tax, but this amount must be listed as a separate item.
4. The County reserves the right to reject any or all proposals, waive technicalities, and to be the sole
judge of suitability of the product for the use by the County for intended purposes. Factors to be
considered in awarding the proposal will be price, quality, history of satisfactory performance, time
required to make delivery and the availability of item offered. The contract will be awarded after
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evaluation of all proposals has been made. In the interest of suitability to the County’s needs and/or
economy; equipment or furnishings other than the cheapest in price may be selected. Pitt County
shall have a period of thirty (30) days after the opening of proposals to make the award and may
award in total or by line item, whichever is in the best interest of the County.
5. The specifications are intended to obtain competitive proposals. Any reference to brand names is
strictly for denoting the type and quality of item desired and is not done to limit or restrict the
proposals.
6. Any corrections or errors found in the specifications must be submitted in writing and mailed to the
attention of the Engineering Department prior to the opening of proposals. Any deviations from the
specifications must be in writing and submitted as part of the proposal. Any addenda to these
proposal documents shall be issued in writing; no oral statements, explanations or commitments by
whosoever made shall be of any effect unless incorporated in the addenda.
7. Bid deposit: Pitt County requires a bid deposit of 5% of the total bid for construction contract RFP.
8. Pursuant to the provisions of G.S. 143-54 under penalty of perjury, the signer of the proposal certifies
this proposal has not been arrived at collusively or otherwise in violation of Federal or North Carolina
Antitrust laws. The owner or an officer of the firm must sign all proposals.
9. Pursuant to North Carolina General Statute 143-133.3 and related state and federal laws, the
undersigned hereby certifies that the Bidder named herein, and the Bidder’s subcontractors, comply
with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work
authorization of its employees through the federal E-Verify system.
10. PROPOSAL/SUBMITTAL FORMAT: One original should be submitted by mail or hand delivered. The
material should be in sequence and related to the RFP. The sections of the submittal should be
tabbed and clearly identifiable.
11. PUBLIC RECORD: All proposals submitted in response to this Request for Proposal shall become the
property of the County and shall become a matter of public record and subject to disclosure pursuant
to Chapter 132 of the North Carolina General Statutes when opened, except for portions which
qualify “trade secret” information under Chapter 66 – Article 24 (Trade Secrets Protection Act) of the
North Carolina General Statutes. However, proposals which are marked as confidential or trade
secrets in their entirety may be disqualified by the County. To properly designate material as trade
secret under these circumstances, each person or entity providing a proposal must do the following:
(a) any trade secrets submitted by a service provider should be submitted in a separate, sealed
envelope marked “Trade Secret—Confidential and Proprietary Information—Do Not Disclose
Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality
designation should be stamped on each page of the trade secret materials contained in the envelope.
Bidders must return and include with their proposal a signed version of the Public Records
Addendum and Indemnification Agreement.
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12. DISCUSSIONS: The County reserves the right to conduct discussions with Bidders for the purpose of
eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal in order
to clarify an offer and assure full understanding of, and responsiveness to, solicitation requirements.
13. VENDOR APPLICATION: Prior to the award of a Contract, the successful bidder shall submit a W9
with the County’s Finance Department.
14. CONTRACT: The Contract shall be based upon the Request for Proposal issued by the County and the
Offer submitted by the Bidder in response to the Request for Proposal. The offer shall substantially
conform to the terms, conditions, specifications and other requirements set forth within the text of
the Request for Proposal. The County reserves the right to clarify any contractual terms with the
concurrence of the Bidder; however, any substantial non-conformity in the offer, as determined by
the County’s Legal Department, shall be deemed non-responsive and the offer rejected. The Contract
shall contain the entire agreement between Pitt County and the Bidder relating to this requirement
and shall prevail over any and all previous agreements, contracts, proposals, negotiations, purchase
orders, or master agreements in any form.
15. PAYMENT: Where permitted, progress payments, when requested, will be made after the County
receives a detailed invoice and confirmation that the work has been performed to the specifications
required for the requested payment. Payment will be in accordance with contract terms.
16. INDEMNIFICATION: Bidder agrees to hold harmless and indemnify County from any and all claims,
loss, liability, demands, damages or any other financial demands that may be alleged or realized due
to acts of nonfeasance, malfeasance, misfeasance, or negligence committed by Bidder while in the
performance of the duties or assignment pursuant to this Request for Proposal.
17. INDEPENDENT CONTRACTOR: It is understood that in the performance of any services herein
provided, the Proposer shall be, and is, an independent contractor, and is not an agent or employee
of the County and shall furnish such services in its own manner and method, except as required by
this contract. Further, the Proposer has and shall retain the right to exercise full control over the
employment, direction, compensation, and discharge of all persons employed by the Proposer in the
performance of the services hereunder. The Proposer shall be solely responsible for, and shall
indemnify, defend, and save the County harmless, from all matters relating to the payment of its
employees, including compliance with Social Security, withholding, and all other wages, salaries,
benefits, taxes, exactions, and regulations of any nature whatsoever.
18. INSPECTION AND ACCEPTANCE: All material or service is subject to final inspection and acceptance
by the County. Material or service failing to conform to the specifications of the Contract shall be
held at the Bidder's risk and may be returned to the Bidder. If returned, all costs are the responsibility
of the Bidder. Noncompliance may be deemed a cause for possible Contract termination.
19. LICENSES: Copies of all applicable licenses and permits should be provided with responses.
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