|
Description:
|
|
Archuleta County Board of County Commissioners (“County”) invites qualified firms (“Respondent”) to submit proposals to provide snow removal services at the Archuleta County Airport, Stevens Field, Pagosa Springs, CO.
The County intends to put one or more successful Respondents on an “on-call” airport snow removal list in November of 2024. The list will expire on May 30, 2025, but may be extended for up to two one-year terms with no increase in rates or costs, at the option of the County, with 30 days’ notice to each company on the list. This Request for Proposal submitted documents, and any negotiations, when properly accepted by Archuleta County, shall constitute terms equally binding between the County and the successful Respondents. No different or additional terms shall become binding unless written and executed by both parties.
|
|
Publication Date/Time:
|
|
10/24/2024 12:00 AM
|
|
Publication Information:
|
|
Pagosa SUN
|
|
Closing Date/Time:
|
|
11/7/2024 2:00 PM
|
|
Submittal Information:
|
|
Attn: Chad Eaton
|
|
Contact Person:
|
Chris Torres, 970-903-5173
Chad Eaton, 970-264-8554
Deliver to:
Chad Eaton
398 Lewis Street
Pagosa Springs, CO 81147
Email: ceaton@archuletacounty.org
|
|
Business Hours:
|
|
8am-5pm
|
|
Fax Number:
|
|
970-264-8306
|
|
Qualifications:
|
GENERAL REQUIREMENTS: In order to do business with the County, the Respondent must be able to demonstrate that it has:
1. The appropriate financial, insurance, material, licensing, certifications, equipment, facility and personnel resources, experience and expertise, or the ability to obtain them, necessary to indicate the capability to meet all contractual requirements.
2. A satisfactory record of performance and integrity.
3. No unresolved negative issues with the Better Business Bureau.
4. The legal capacity to contract with the County.
5. Has already supplied, or upon request does supply, all necessary information needed to establish the above qualifications.
|
|
Special Requirements:
|
SPECIFIC QUALIFICATIONS: In order to perform the specific services requested by the county, the Respondent must:
1. Provide four (4) snowplow trucks to clear airport surfaces and prepare snow rows for snow blower operations.
2. Provide enough staff to operate this equipment, at a minimum of six (6).
3. Provide assurances that only staff trained in safety awareness and the operation of snow removal equipment in an airport setting will operate equipment.
4. Provide hourly equipment charges.
|
|
Miscellaneous:
|
The Scope of Work is as follows:
1. Staff Training, as follows:
a. In collaboration with County Airport Maintenance, will provide individual safety awareness training for staff operating snow removal equipment, in particular, regarding airfield facilities and operations and in the safe movement of both staff and equipment around the airport.
b. In collaboration with County Airport Maintenance, will provide individual training for staff in the operation of all snow removal equipment in an airport setting. This training will, at a minimum, include the vehicle pre-operation inspections and documentation, start-up, pre-movement equipment operation, shut down, post shut down inspections and documentation of vehicle discrepancies as well as cleaning and lubrication of vehicles and equipment.
-3-
c. Will maintain (and forward to the Airport Manager) a current list of operators certified in both the Safety Awareness Training and Operation of Snow Removal Equipment at an Airport training.
2. Snow Removal, on the following surface. NOTE: The snow removal indicated below will augment the removal done directly by County Staff, using the County Snow Blower.
a. Runway
b. Taxiways,
c. Parking Ramps,
d. Service Road Connectors,
e. Airport Access Gates.
f. Parking Lots, and the immediate vicinity, including:
i. Nick’s Hangar,
ii. EOC (Emergency Operations Center,
g. The surfaces are identified on the map attached as Exhibit B.
3. On-Call Basis, as follows:
a. A call for service will come from the Airport Manager (or County Manager), after at least 3 inches of snow depth has accumulated.
b. Since more than one Respondent may be placed on the “on-call” list, not every Respondent will receive a call during any given snow event. Furthermore, there is no guarantee that any call will be made.
c. Response time shall be within two (2) hours of the call.
d. Snow removal shall be prompt and complete.
e. Invoices shall be itemized as follows:
i. Date and Time of Service Call from County.
ii. Date and Time when On Site Response began.
iii. Hours worked.
iv. Respondents Hourly Rates (as contained in the Respondents proposal).
v. Total Amount Due from County.
To facilitate the scope of work required above, the County will:
1. Communicate service calls promptly, when conditions indicate they are needed.
2. Coordinate use of the County snow blower with Respondents equipment, per Exhibit B and per existing conditions at the airport.
3. Assist in providing Respondents staff with training in:
a. Safety Awareness Training,
b. Operation of Snow Removal Equipment at an Airport Training.
4. Pay or contest all invoices submitted on net 30-day terms.
|
|
Related Documents:
|
|
|
|
