Knowlton Roof Replacement

Request for Qualifications (Criteria Architect/Engineer*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name Knowlton Roof Replacement Response Deadline 10/19/2026 2:00 PM local time
Project Location Knowlton Hall (0017) Project Number OSU-270025
City / County Columbus/ Franklin Project Manager Mark Horsley
Owner The Ohio State University Contracting Authority Local Higher Education
Delivery Method Design-Build with Competitive GMP Prevailing Wages State
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
* Criteria Architect/Engineer includes "any architect holding a certificate issued under section 4703.10 of the Revised Code,
any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer holding a
certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the
project number and name for RFQ you are responding to. See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Mark Horsley at horsley.56@osu.edu with the project number included in
the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The purpose of this project is to replace approximately 50,000 square feet of low-slope roofing at Knowlton Hall and
address associated building envelope deficiencies identified during evaluation and design. Work is expected to include
selective repair of the existing concrete roof deck, replacement of flashing and waterproofing components, restoration of
roof penetrations and transitions, and repairs to skylight systems. The design team shall evaluate existing conditions and
develop recommendations to ensure long-term roof performance, maintainability, and compatibility with the building's
architectural character.
Knowlton Hall was completed in 2004, and the existing built-up roofing system is original to the facility. The project
excludes the green roof assemblies and oculus structure. The selected Criteria Architect/Engineer (A/E) will be
responsible for an existing condition assessment, development of the Criteria Documents, support of the Design-Build
procurement process, and construction administration services through project closeout. Services will include review of
Design-Builder submittals and design deliverables, field observations during construction, and documentation of
conformance with the established project criteria.
B. Scope of Service
The selected Criteria A/E shall provide professional services necessary to support delivery of the project through the
Design-Build procurement method. Services shall include an existing conditions assessment of the roofing systems,
concrete roof deck, associated waterproofing components, and related building envelope elements within the project
scope. The Criteria A/E shall perform field investigations as necessary to evaluate the condition of the existing roof
assembly and supporting substrates, identify deficiencies, and develop recommendations for replacement. Hazardous
materials assessment and testing required to support design and construction activities shall be included as part of the
services.
The Criteria A/E shall prepare and submit Criteria Documents establishing the project's technical requirements,
performance criteria, design intent, and scope parameters for procurement of the Design-Builder. Services shall also
include support during the Design-Build procurement process, review of technical proposals as requested by the
University, and construction phase services through project closeout. Construction administration services shall include
review of Design-Builder design submissions and product submittals, responses to requests for information, periodic site
observations, documentation of construction progress, and verification that the Work is being performed in accordance
with the approved Criteria Documents and project requirements.
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Request for Qualifications (Criteria Architect/Engineer) continued
Pursuant to ORC 153.694, professional design firms selected to provide C-A/E services shall not provide any A/E
of Record services for the project for which the professional design firm was selected as the C-A/E.
The project shall follow the applicable University Sustainability Standards. https://fod.osu.edu/sites/default/files/div_18.pdf.
For projects advertised with an appropriately developed Program of Requirements ("POR"), upon award of the
Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by
developing the Program of Requirements.
The selected Criteria Architect/Engineer ("C-A/E"), as a portion of its required Scope of Services and prior to submitting its
proposals, will discuss and clarify with the Owner/Contracting Authority, the cost breakdown of the Architect/Engineer
Agreement detailed cost components to address the Owner's project requirements. Participate in the Encouraging
Growth, Diversity & Equity ("EDGE") Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: Concept and
Design Criteria, Best Value Selection, Preconstruction, Construction and Closeout, and Additional Services of all types
including Schematic Design and Design Development if a Design-Builder is not engaged to perform these services.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The project team (Owner / C-A/E / DB) will be required to utilize the University's Project Management System, for all
compatible services required by the University.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
During the construction period, provide not less than 6 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Roof replacement
2. Building envelope repair
3. Existing facility condition assessments
4. Work in an occupied facility
5. Work with OSU or other State of Ohio entities
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must be designed by the Lead Firm.
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $0.00 Professional Services Start: 11 / 26
Other Funding: $5,600,000.00 Construction Notice to Proceed: 03 / 27
Construction Cost: $4,380,988.00 Substantial Completion of all Work: 12 / 27
Total Project Cost: $5,600,000.00 Professional Services Completed: 01 / 28
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
2% to 3.4% Percent of initial Total A/E Fee: 5.0%
NOTE: Basic Services include: (1) Concept and Design Criteria, (2) Best Value Selection, (3) Preconstruction, and (4) Construction and
Closeout services. The Basic Fee includes all registered professional design services and consultant services necessary for proper
completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost
estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for
Construction Cost above, including the Owner's contingency. The Basic Fee excludes any Additional Services required for the project.
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Request for Qualifications (Criteria Architect/Engineer) continued
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead Criteria A/E
Discipline: Architecture or Envelope Engineering Hazardous Material Assessment
Secondary
Disciplines:
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
* The selected C-A/E and all its consultants must have the capability to use the Internet within their normal
business location(s) during normal business hours.
Interested Criteria A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance
Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to
contract with and use EDGE-certified Business Enterprise(s), as a part of the C-A/E's team. The Intent to Contract and to
Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must
be attached to the Criteria A/E's Technical Proposal. Both forms can be accessed via the OFCC website at
https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the Criteria A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH
a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform
forms signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested C-A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D
related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting
purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of
Qualifications to be rejected.
H. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
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Request for Qualifications (Criteria Architect/Engineer) continued
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Criteria Architect/Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Knowlton Roof Replacement Proposer Firm
Project Number OSU-270025 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 50 miles 5
a. Proximity of firm to project site 50 miles to 150 miles 2
More than 150 miles 0
Less than $200,000 2
b. Amount of fees awarded by Contracting Authority in
$200,000 to $1,000,000 1
previous 24 months
More than $1,000,000 0
Less than 2 professionals 3
Max
c. Number of licensed professionals 2 to 10 professionals 3
= 3
More than 10 professionals 3
2. Primary Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of criteria designer to
b. Project criteria design lead 0 - 10
document owner's vision and requirements
Experience / ability of technical staff to create
c. Technical staff 0 - 10
accurate and complete design criteria
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 2 sample projects 0
a. Previous team collaboration 2 to 4 sample projects 2
More than 4 sample projects 5
Clarity of responsibility / communication
b. Team organization 0 - 5
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by evaluations
a. Previous team performance 0 - 10
and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of professional design services consulting firm(s) and NOT the lead firm
Subtotal
Notes: Evaluator:
Name
Signature Date
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