City of Holland Mowing Services bid
| Location: | Michigan |
|---|---|
| Posted: | Jan 23, 2026 |
| Due: | Feb 9, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
City of Holland Mowing Services bid
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
January 23, 2026
TO: PROSPECTIVE FIRMS
RE: CITY OF HOLLAND MOWING SERVICES BID
The City of Holland will receive sealed bids from prospective bidders for MOWING SERVICES
for City of Holland.
The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.
RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, February 9, 2026 at
which time they will be publicly opened and read. You are invited, but not required, to attend
said bid opening.
Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is
plainly marked “MOWING SERVICES Bid”.
All bids are to be net, F.O.B. – Holland, Michigan.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified, or altered after the bid opening. In case of default by the
selected vendor, the City of Holland may procure its requirements from another vendor,
without going through additional bidding procedures, and hold the original vendor liable for
any increased costs.
The City of Holland reserves the right to accept or reject any or all bids, to waive any
irregularities/informalities in the bids received and to split the bid if deemed desirable by the
City.
Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-
48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local
Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be
considered.
The City of Holland reserves the right to consider use of the State of Michigan contract
Purchasing Program or other purchasing programs available to Michigan local units of
government that have met bid requirements for identical vehicles/equipment.
Lynn McCammon
Purchasing Coordinator
(616)355-1377
City of Holland Parks Mowing Services Bid
Scope of Work
Overview
The City of Holland is seeking bids from Mowing Contractors to provide rates for a range of
services to be done throughout the entirety of all City of Holland managed property. This
contract will be for a period of three years from the time it is awarded. All bidders must
show evidence of proper licenses and insurance.
Scope of Work
16th St. Blvds
This is referring to the Median strips on 16th St. between Waverly rd. & Country Club
Rd. totaling an estimated 2 acres. Serviced once a week each year from April 1 to Nov. 1.
Servicing includes mowing, weed whipping, edging, backpack blowing & removing debris
unless specified otherwise. Questions on this portion can be referred to Garrett Thelen.
Garrett Thelen can be contacted at 616-355-1135 or g.thelen@cityofholland.com.
Pilgrim Home Cemetery
This involves weed whipping all the flush markers three times a year on the south side of
Pilgrim Home Cemetery. Below you will find the required time frames for the work. Flush
markers (example below) are the memorial stones that sit level with the ground. The
expectation is that the face of all flush markers will be clear of any dirt or grass. For this
portion of the bid, bidders are highly encouraged to contact Cemetery Supervisor, Ray Bean
to set up a meeting. Ray Bean can be contacted at 616-212-9414 or
j.scott@cityofholland.com
Timeframes Weed Whipping Cemetery
Memorial Day Prep: No more than 14 days prior to Memorial Day, but no less than 3
days before Memorial Day. For 2026 this would mean the Cemetery would be serviced
between May 11 & May 22.
July 15: Within 10 days of July 15, before or after.
September 15: Within 10 days of September 15, before or after.
Pilgrim Home Cemetery (South Side)
Flush Marker
Permits
The contractor is responsible for acquiring all needed and appropriate permits for work to be
completed.
Bid Information Required
The contractor shall supply for bidding purposes a cost for the following:
• Total cost per year per location listed
• Certificate of Insurance
• Three References
Work History
Contractors with a history of work in the public sector will be given preference.
Selection Process
The two sections (Cemetery & Blvds) of this should be viewed as separate bids. This means
that, due to cost restraints, one portion of this bid may be accepted but not the other.
Insurance
The contractor shall agree to indemnify and save harmless the City of Holland, including its
officers, agents and employees from any and all liabilities that may result from the contractor’s
work as proposed herein. This covenant of indemnification shall include any reasonable
attorney fees and costs incurred in defense of any actions, claims or liability by the City.
The contractor shall maintain general liability insurance, automobile liability insurance,
employer liability insurance, and workers compensation insurance on all employees who work
or perform services under the proposed purchase order or contract. The general liability
insurance and automobile liability insurance required herein shall name the City of Holland, its
officers, agents and employees as additionally insured, and shall be in the form of a
comprehensive, general and automobile bodily injury and property damage policy, and shall
provide that the City receive not less than ten (10) days prior written notice in the event of
cancellation or change in terms thereof. Said policy shall be for the following minimum limits:
• statutory workers’ comp,
• commercial general liability no less than $1,000,000 each occurrence and $2,000,000
aggregate
• commercial auto (if auto is used for the work) for $1,000,000 each accident and
$2,000,000 aggregate,
• Umbrella liability for $5,000,000 each occurrence and $5,000,000 aggregate.
Evidence of an approved insurance policy shall be submitted by the successful bidder and
approved by the City of Holland prior to commencement of the work as here in proposed. All
general liability insurance and automobile liability insurance shall waive subrogation against
the City.
Should you have any questions, please contact Garrett Thelen, Assistant Director of
Parks and Recreation at 616-355-1135.
BID FORM
CITY OF HOLLAND
Purchasing Office
________________
Date of Bid
Purchasing Coordinator
Purchasing Office
270 S. River Avenue
Holland, MI 49423
We, the undersigned, being familiar with specifications and conditions for bidding, propose to
provide MOWING SERVICES for the City of Holland facilities in accordance with said
specifications, and submit a bid therefore as follows:
Annual Rate for Mowing Services @ 16th St.
(Once a week)
$________________________
Annual Rate Weed Whipping Pilgrim Home Cemetery $________________________
(3 Times a Year)
References
Please Add 3 References below or attach a separate page. Include (Name, Business &
Contact information.)
This bid is net, F.O.B. – Holland, Michigan
This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be
withdrawn, modified or altered after the bid opening.
Signature of Bidder_____________________________________________________
Company Represented__________________________________________________
Company Mailing Address________________________________________________
_________________________________________________
Company Telephone Number______________________________________________
Email Address ______________________________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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DEPT OF DEFENSE
Bid Due: 7/08/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.