Bid #2566 - DPW Building Exterior Paint Restoration Project

REQUEST FOR PROPOSALS
For
RIVERVIEW DPW BUILDING
EXTERIOR PAINT RESTORATION
CITY OF RIVERVIEW, MICHIGAN
RIVERVIEW RFP BID No. 2566
CERCO JOB No. RV-351
INVITATION TO PROPOSE
The City of Riverview (Owner), Michigan ("MI"), is requesting proposals from qualified
contractors for the DPW Building Exterior Paint Restoration Project.
The work at the Riverview DPW Building located at 18550 Krause St, Riverview, MI 48193,
generally consists of complete removal of the existing exterior paint/coating system from painted
concrete masonry unit (CMU)/block surfaces, repair and tuck pointing of deteriorated masonry
joints, preparation and priming of the exposed masonry, application of a new exterior coating
system, and all associated protection and cleanup.
The intent of this project is to provide a complete restoration of the painted exterior masonry
surfaces. Painting over, encapsulating, or otherwise leaving the existing paint/coating in
place will not be permitted. Existing paint shall be completely removed down to bare
masonry/block, with no exceptions, prior to application of the new coating system.
SCOPE OF WORK
The Contractor shall furnish all labor, materials, equipment, tools, supervision, access
equipment, containment, protection, disposal, and incidentals necessary to complete the work.
Existing Paint/Coating Removal
1. Remove 100 percent of the existing paint and coating materials from all exterior
masonry/block surfaces designated to receive new paint.
2. Existing paint/coatings shall be removed completely down to bare block/masonry. No
exceptions will be permitted.
3. Painting, priming, sealing, or coating over existing paint is expressly prohibited.

4. The Contractor shall select and employ removal methods appropriate for the existing
masonry substrate and existing coating system. Removal methods shall not damage,
excessively erode, scar, or otherwise compromise the masonry.
5. The Contractor shall be responsible for all equipment, containment, collection, and
disposal associated with coating removal.
6. Adjacent windows, doors, roofing, mechanical equipment, electrical equipment,
pavement, landscaping, vehicles, and other surfaces or facilities shall be protected from
damage, dust, debris, overspray, cleaning agents, and coating-removal operations.
7. Contractor shall temporarily secure away from building PVC roof drainage system for
existing paint/coating removal & application of new coating system. Roof drainage
system must continue to be operational in temporary position as well as fully functioning
after it is resecured. Contractor shall reinstall/ secure PVC roof drainage system back in
place upon completion of project. Include all fasteners, clamps, equipment, materials and
labor for the PVC roof drainage system installation so coating system is applied in the
area behind the existing PVC roof drainage system.
8. Following coating removal, all surfaces shall be thoroughly cleaned and free of existing
paint, coating residue, dust, dirt, loose mortar, efflorescence, mildew, grease, oil, and
other contaminants.
9. The Contractor shall not proceed with primer application until the City or its
designated representative has inspected the prepared surfaces and verified that the
existing coating has been completely removed and the masonry is ready for
restoration and coating.
Acceptance of the prepared surface by the City shall not relieve the Contractor of responsibility
for proper surface preparation or performance of the completed coating system.
Masonry Joint Repair and Tuck Pointing
Following removal of the existing coating, the Contractor shall inspect the exposed masonry and
mortar joints.
1. Remove loose, cracked, deteriorated, missing, or otherwise unsound mortar from
deficient joints.
2. Tuck point and repair deteriorated masonry joints as necessary to provide a sound
substrate prior to painting.
3. Existing deteriorated mortar shall be removed to a sufficient depth to permit installation
and proper bonding of new mortar.
4. Replacement mortar shall be compatible with the existing masonry and mortar in
composition, strength, color, and performance characteristics.
5. Repair cracked, open, or deteriorated joints around masonry penetrations and other
locations where required.
6. New mortar shall be properly tooled and allowed to cure in accordance with the mortar
and coating manufacturers' recommendations before primer or paint is applied.

7. Any damaged or deteriorated masonry discovered following paint removal that cannot
reasonably be corrected by tuck pointing shall be repaired.
Damaged Concrete Masonry Unit Repair
Following complete removal of existing coatings, inspect exposed concrete masonry units
(CMU) for cracking, spalling, delamination, broken faces, missing material, deterioration, and
other defects.
Minor and Localized CMU Repairs
Where CMU exhibits localized spalling, chips, surface deterioration, or missing material but the
remaining masonry unit is sound and suitable for repair:
1. Remove all loose, fractured, delaminated, deteriorated, and unsound masonry material
back to sound substrate.
2. Sawcut or otherwise prepare repair boundaries where recommended by the repair-
material manufacturer. Do not feather-edge repair mortar unless specifically permitted by
the manufacturer.
3. Clean the repair area of dust, loose particles, existing coatings, efflorescence, oil, dirt,
and other bond-inhibiting materials.
4. Prepare and condition the existing masonry substrate in accordance with the repair-
material manufacturer's written requirements.
5. Repair missing or deteriorated masonry using a polymer-modified, cementitious
vertical masonry repair mortar specifically intended for exterior concrete/masonry
repair.
6. Repair material shall be suitable for:
Exterior exposure.
o
Freeze-thaw conditions.
o
Vertical application.
o
Application to existing CMU.
o
Required repair depth.
o
Subsequent application of the specified masonry coating system.
o
7. Restore repaired surfaces to approximately the original plane, profile, and texture of the
adjacent CMU.
8. Allow repair material to cure for the period required by both the repair-material
manufacturer and coating manufacturer before application of primer or finish coating.
9. Repair materials shall be compatible with the specified Sherwin-Williams Loxon coating
system.

Severely Damaged CMU
CMU exhibiting substantial cracking, deep deterioration, major loss of the face shell,
displacement, structural cracking, or deterioration extending through a significant portion
of the masonry unit shall not be patched unless specifically approved by the Engineer.
Where required, remove the entire damaged CMU and replace with a new masonry unit
matching the existing unit as closely as practical in:
1. Nominal dimensions.
2. Configuration.
3. Density/type.
4. Surface profile and texture.
Carefully remove damaged units without damaging adjacent sound masonry.
Remove existing mortar surrounding the unit as required to permit proper installation of the
replacement unit.
Install replacement CMU with mortar compatible with the existing masonry construction.
Completely fill and tool mortar joints to match adjacent existing joints.
Where reinforcement, anchors, bond beams, grouted cells, or other structural components are
encountered, stop work and notify the Engineer before proceeding.
Allow replacement masonry and mortar to cure sufficiently before application of the specified
primer and coating system.
Surface Preparation
After paint removal and completion of masonry repairs:
1. Clean all masonry surfaces to remove dust, debris, loose particles, mortar residue,
efflorescence, and contaminants.
2. Allow masonry and repaired mortar joints to dry and cure sufficiently before coating.
3. Surfaces shall be clean, dry, sound, and suitable for the manufacturer's specified coating
system.
4. Contractor shall comply with all coating manufacturer's surface preparation requirements.
5. Any surface determined by the City to be improperly prepared shall be corrected by the
Contractor at no additional cost to the City.

Primer
1. Apply high-quality exterior masonry primer Sherwin-Williams Loxon Concrete &
Masonry Primer/Sealer or approved equal specifically recommended for concrete
masonry/block and compatible with the proposed finish coating.
2. Primer shall be applied in accordance with the manufacturer's written instructions,
including required application rate, coverage, temperature, humidity, and curing
requirements.
3. Primer shall provide complete and uniform coverage of the prepared bare masonry.
4. Spot priming in lieu of full priming will not be permitted unless specifically authorized in
writing by the City.
Exterior Paint/Finish Coating
1. Apply a premium commercial-grade exterior masonry coating system Sherwin-Williams
Loxon XP Waterproofing Masonry Coating or approved equal suitable for the existing
CMU/block construction and exterior exposure.
2. Unless otherwise approved by the City, the finish system shall consist of a minimum of
two finish coats applied over the approved primer.
3. Paint/coating shall be applied at the manufacturer's recommended coverage rate and dry-
film thickness.
4. Contractor shall provide uniform color, texture, sheen, and coverage over all painted
surfaces.
5. Finished surfaces shall be free from runs, sags, lap marks, holidays, thin areas, overspray,
and other defects.
6. Final color(s) shall be selected or approved by the City prior to material ordering and
application.
7. The proposed primer and finish coating products shall be submitted to the City for review
and approval prior to use.
DAILY CLEANUP AND SITE
MAINTENANCE
The DPW facility may remain operational during construction. The Contractor shall maintain the
work site in a safe, orderly, and clean condition throughout the project.
At the end of each workday, the Contractor shall completely clean the work area and
remove all debris, paint chips, coating residue, spent abrasive or removal material,
masking materials, containers, and other waste generated by the work.

The Contractor shall:
* Maintain safe access to building entrances and operational areas as directed by the City.
* Collect paint chips and coating-removal debris as the work progresses.
* Prevent debris from entering storm drains, catch basins, landscaped areas, or adjacent
properties.
* Prevent dust, debris, wash water, paint, chemicals, or other materials from contaminating
the City's storm sewer system.
* Properly store materials and equipment at the end of each workday.
* Remove or secure ladders, lifts, scaffolding, cords, hoses, and other potential hazards.
* Leave the project site in a clean and safe condition at the conclusion of every workday.
Failure to maintain acceptable housekeeping may result in the City directing the Contractor to
stop work until the site has been properly cleaned.
Final cleanup shall include removal of all Contractor equipment, materials, debris, masking,
temporary protection, and waste from the project site.
ENVIRONMENTAL AND SAFETY
REQUIREMENTS
The Contractor shall be responsible for complying with all applicable federal, State of Michigan,
and local environmental, occupational safety, and waste-disposal requirements.
Prior to disturbing existing coatings, the Contractor shall verify whether testing or special
handling of the existing coating is required. The Contractor shall use appropriate work practices,
containment, worker protection, collection, transportation, and disposal procedures based upon
the characteristics of the existing coating.
No coating-removal debris, cleaning solution, wash water, paint, solvent, chemical, or other
construction material shall be discharged to the storm sewer system or allowed to enter catch
basins or drainage facilities.
The Contractor shall be responsible for protecting City employees, the public, vehicles,
equipment, and adjacent property throughout the work.

PROTECTION OF EXISTING FACILITIES
The Contractor shall protect all existing facilities and surfaces not scheduled for restoration,
including but not limited to:
* Windows and glazing
* Doors and frames
* Roof surfaces and flashing
* Signs
* Exterior lighting
* Electrical and mechanical equipment
* Utility equipment and penetrations
* Pavement and sidewalks
* Vehicles and DPW equipment
* Landscaping
* Adjacent structures and property
Any property damaged, stained, etched, painted, or otherwise affected by the Contractor's
operations shall be cleaned, repaired, or replaced by the Contractor at no additional cost to the
City.
CONTRACTOR QUALIFICATIONS
Proposers shall demonstrate experience performing commercial, industrial, institutional, or
municipal exterior masonry coating restoration projects of similar size and complexity.
Each proposal shall include:
1. Company name, address, and contact information.
2. Number of years in business.
3. Description of experience with masonry coating removal and restoration.
4. At least three references for similar projects completed within the previous five years.
5. Proposed method for complete removal of the existing coating.
6. Proposed masonry repair/tuck-pointing procedures.
7. Manufacturer and product information for the proposed primer and finish coating system.
8. Proposed project schedule.
9. Proposed lump-sum price.
10. Any proposed subcontractors.
11. Proof of required licenses and insurance.
The City reserves the right to reject a proposed coating-removal method if the City determines
that the method may damage the masonry or surrounding facilities.

PROPOSAL PRICE
The Contractor shall provide a Lump Sum Price for all work necessary to complete the DPW
Building Exterior Paint Restoration Project.
The Lump Sum Price shall include, but not be limited to:
* Mobilization
* Labor and supervision
* Lifts, scaffolding, and access equipment
* Temporary PVC roof drainage system adjustment and reinstallation
* Complete existing coating removal
* Containment and debris collection
* Surface cleaning and preparation
* Tuck pointing and masonry joint repairs
* Primer
* Finish paint/coating
* Masking and protection
* Environmental controls
* Waste collection and disposal
* Daily cleanup
* Final cleanup
* Insurance, overhead, and profit
* General Liability and Product/Completed operation aggregate of $1,000,000 and excess
Liability Insurance of not less than $2,000,000 along with Worker's Compensation
Insurance. Proof of coverage must be provided with Proposal
* Successful Bidder shall be required to furnish separate Performance, Labor and Material,
and Payment Bonds, each in the amount of one-hundred percent (100%) of the Contract
amount.
* All miscellaneous materials and incidentals required for a complete project
PROJECT SCHEDULE
The Contractor shall state the anticipated duration of the work and proposed start date.
Proposed Start Date: ______________________
Calendar Days to Substantial Completion: ______________________

Once work begins, the Contractor shall diligently prosecute the work to completion and shall
coordinate daily activities with the City of Riverview Department of Public Works.
WARRANTY
The Contractor shall provide a minimum two-year warranty covering workmanship and
installation of the coating system from the date of final acceptance.
The Contractor shall also provide all available manufacturer's warranties applicable to the primer
and finish coating system.
During the warranty period, the Contractor shall correct peeling, blistering, flaking,
delamination, premature coating failure, or other defects attributable to improper preparation or
application at no cost to the City.
FINAL INSPECTION AND ACCEPTANCE
Upon completion, the City will inspect the work.
Any deficient surface preparation, masonry repairs, coating coverage, cleanup, damage, or other
incomplete or unacceptable work shall be corrected by the Contractor before final acceptance
and payment.
Final acceptance will not occur until:
* All specified surfaces have been satisfactorily restored and painted.
* Required masonry repairs have been completed.
* Coating coverage and finish are acceptable.
* All punch-list items have been corrected.
* The site has been completely cleaned.
* All debris and Contractor equipment have been removed.
* Required warranty and product documentation has been provided.

RESERVATION OF RIGHTS
The City of Riverview reserves the right to reject any or all proposals, waive informalities or
irregularities in proposals, request clarification or additional information, negotiate with one or
more proposers, and accept the proposal determined to be in the best interest of the City.
The City is not obligated to award the project to the lowest-priced proposer. Contractor
qualifications, experience, proposed methods, materials, schedule, references, and price may all
be considered in determining the successful proposer.
ALTERNATE ADD NO. 1 - EXTERIOR
DOORS, GARAGE DOORS AND AREAS
BETWEEN WINDOWS
GENERAL
Provide an Alternate Add Price for preparation and repainting of existing exterior doors, door
frames, overhead garage doors, garage door frames, and painted panels/surfaces located between
windows as identified by the City.
The Alternate Price shall include all labor, materials, equipment, access equipment, protection,
surface preparation, primers, finish coatings, masking, cleanup, and incidentals necessary to
provide a complete finished coating system.
Work under this Alternate shall be performed only if accepted by the City.
SCOPE OF WORK
Alternate work shall include, but not necessarily be limited to:
1. Exterior personnel doors.
2. Exterior metal door frames.
3. Overhead garage/vehicle doors.
4. Frames and trim associated with overhead doors.
5. Existing painted metal, masonry, or other exterior surfaces/panels located between
windows.